A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The First Judicial District of Pennsylvania (“FJD”) is the Philadelphia County Court System and is composed of two courts:  the Court of Common Pleas and the Municipal Court.  The mission of the FJD is to adjudicate cases and provide services to the community within our jurisdiction while ensuring fair, timely, and accessible justice to the people of Philadelphia. The FJD is part of the Unified Judicial System reporting into the Pennsylvania Supreme Court of Pennsylvania.

This is administrative and/or supervisory work in the Court Service.  An employee in this class is either responsible for independently managing a medium-sized unit, serving as an across-the-board assistant to a higher-level administrator responsible for the supervision of a significant portion of a major court function; or responsible for a major nonjudicial court trial procedure.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Essential Functions

The following duties are normal for this position.  These are not to be construed as exclusive or all-inclusive.  Other duties may be required and assigned.

• May manage a major facet of Court program, service, or project (e.g., population monitoring, intake functions, systems implementations, human resource services).
• Develops policies, goals and objectives relating to a particular area of work.
• Directs, plans, assigns, and supervises work of subordinate staff.
• Provides work direction and training to subordinate staff or volunteers.
• Reviews work of subordinates for accuracy and completeness and evaluates employee performance.
• Interacts with judicial staff, attorneys, and outside organizations such as the media, Boards or Councils in an advisory role.
• Assists clients and general public in person and via telephone.
• Investigates complaints and issues from general public or other offices.
• Delegates routine situations to staff and responds directly to more complex situations or complaints.
• Prepares and collates weekly, monthly, or annual reports and drafts correspondence.
• Utilizes personal computer and software applications for word processing, spreadsheet and database functions to prepare documents, spreadsheets and records.
• Plans, assigns, and reviews work of a medium-sized staff of employees engaged in carrying out a particular court function.
• Regularly reviews work procedures to insure efficient and expeditious process of work.
• Serves as an across-the-board assistant to a higher-level administrator; directs the activities of a segment of a major court function; develops procedures for the operation of the unit.
• Prepares budget requests for area of responsibility; reviews and approves purchase requisitions for major cost items; attends staff meeting and conferences.

MARGINAL FUNCTIONS

Performs other work duties as required.

ENVIRONMENTAL CONDITIONS

Normal office conditions are standard for this class.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Competencies, Knowledge, Skills and Abilities

• Considerable knowledge of the English language and grammar usage.
• Considerable knowledge of office management standards, procedures, and practices.
• Considerable knowledge of Adult Criminal record public and nonpublic access policies.
• Experience working with the public in a busy fast-paced environment. 
• Knowledge of the Adult Criminal Case Management System (CPCMS) and Criminal Document System (CDMS) is preferred.
• Knowledge, experience and a strong understanding of Adult Criminal Court records and paperwork is preferred.
• Experience with physical records filing systems maintenance, inventory preservation, upkeep, and security is preferred. 
• Knowledge of Electronic Records systems and experience with innovative Electronic Records management Protocols is desired.
• Knowledge of the PA Courts record retention and record destruction requirements is desired.
• Knowledge of supervisory methods and practices is preferred. 
• Knowledge of the principles, standards and goals of administrative organizations and management is helpful.
• Ability to supervise a moderate size group of clerical and technical employees in varied task.
• Ability to represent the assigned unit in conferences and meetings with the public, justice partners and private officials.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Work-Life

Working hours are 40 hours per week.  This is a full-time, in person position with the First Judicial District of Pennsylvania.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

1. A bachelor's degree from an accredited college or university and four years of administrative experience, two years having been at the full performance level.

OR

1. Equivalent combinations of education, training and experience providing the characteristics required to perform the essential functions of the class may substitute. 
2. Successful completion of criminal background investigation.
3. Ability to perform the essential functions of the position. 
4. Covid-19 vaccination is recommended.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Salary Range: $60,748 - $67,334 (G25)

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 6 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that  are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected].

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx