A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The First Judicial District of Pennsylvania (“FJD”) is the Philadelphia County Court System and is composed of two courts:  the Court of Common Pleas and the Municipal Court.  The mission of the FJD is to adjudicate cases and provide services to the community within our jurisdiction while ensuring fair, timely, and accessible justice to the people of Philadelphia.  The FJD is part of the Unified Judicial System reporting in to the Pennsylvania Supreme Court of Pennsylvania.

This staff is responsible for clerical work serving as secretary to the Chief of the Criminal Listings Department.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Essential Functions

The following duties are normal for this position.  These are not to be construed as exclusive or all-inclusive.  Other duties may be required and assigned.

• Institutes/maintains a recordkeeping system for a variety of material requiring knowledge of departmental practices and procedures.
• Responsible for department time keeping.
• Serves in a liaison capacity when responding to correspondence from various departments or agencies.
• Answers incoming calls for requests of information, directs caller to appropriate department/agency, and addresses complaints if necessary.
• Schedules appointments and maintains calendar for the Chief of the Criminal Listings Department.
• Reads incoming correspondence, composes responses as directed, or if necessary directs to appropriate party.
• Performs secretarial functions such as maintaining office filing system, ordering supplies, preparing daily and/or monthly reports, and timekeeping.
• Update and maintain departmental records and contact information.
• Completes any projects or duties required by the Chief of the Criminal Listings Department.

MARGINAL FUNCTIONS

Performs related duties as assigned.

ENVIRONMENTAL CONDITIONS

Standard office conditions.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Competencies, Knowledge, Skills and Abilities

• Strong computer skills, able understand and utilize the necessary computer technology applications to maximize office efficiency such as Microsoft Office.
• Extensive knowledge of English grammar, spelling, punctuation, and arithmetic.
• Considerable knowledge of office practices, procedures, and equipment.
• Considerable knowledge of departmental rules, regulations, procedures, functions, and the ability to apply these to work situations.
• Ability to work independently on difficult or complex tasks.
• Ability to maintain clerical records and prepare accurate reports.
• Ability to exercise good judgment, courtesy, and care when dealing with the public and managing problems.
• Ability to establish and maintain an effective working relationship with co-workers, members of the judiciary, court administrators, attorneys, and the general public.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume

Work-Life

Working hours are 40 hours per week.  This is a full-time, in person position with the First Judicial District of Pennsylvania.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

1. High school diploma or equivalent.
2. Three years of working experience as a secretary.

OR

1. Equivalent combinations of education, training, and experience providing the characteristics required to perform the essential functions of the position may substitute.
2. Extensive knowledge of English grammer, spelling, and arithmetic.
3. Detail oriented, strong organizational, interpersonal, and communication skills essential.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Salary Range: $43,207 - $47,350

Discover the Perks of Being a City of Philadelphia Employee:

• We offer Comprehensive health coverage for employees and their eligible dependents
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Enjoy a Free Commute on SEPTA - Starting September 1, 2023, eligible City employees will no longer have to worry about paying for SEPTA public transportation. Whether you're a full-time, part-time, or provisional employee, you can seize the opportunity to sign up for the SEPTA Key Advantage Program and receive free Key cards for free rides on SEPTA buses, trains, trolleys, and regional rails.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that  are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected].

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx