A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

Philadelphia Parks & Recreation (PPR) advances the prosperity of the city and the progress of her people through intentional and sustained stewardship of over 10,200 acres of public land and waterways as well as through hundreds of safe, stimulating recreation, environmental, and cultural centers. PPR promotes the well-being and growth of the City’s residents by connecting them to the natural world around them, to each other, and to fun, physical, and social opportunities. PPR is responsible for the upkeep of historically significant Philadelphia events and specialty venues and works collaboratively with communities and organizations in leading capital projects and the introduction of inventive programming. To learn more about Parks and Recreation, visit us at www.phila.gov/parksandrec, and follow @philaparkandrec on Facebook, Twitter, Instagram, or Tumblr.

Consistent with the strategic priorities of PPR, the Trust Fund Specialist is responsible for administering the department’s trust funds and investments.  This part-time position manages all general accounting activities related to the maintenance of over 40 trust funds, and permit revenue generated online and in person. The work includes directing preparation of a variety of financial statements, analysis of accounting data used to determine revenue requirements, maintenance of accounting records and/or budgetary processes in compliance with approved policy and procedures.  Communication and coordination with other City agencies, department staff and other governmental agencies is an important aspect of the work.

Essential Functions

• Responsible for maintaining all files and documents for proper retention and auditing
• Facilitate all investment and banking activity, ensuring adequate funding levels are maintained     
• Maintain strong internal controls that align with standard accounting procedures
• Oversee and prepare internal statements for annual audit and ensure timely completion of the annual audit
• Initiate permit revenue transfers from online system
• Prepare Trust Fund disbursement requests and verify appropriate funding levels
• Perform monthly fund reconciliations
• Review investment accounts to ensure investment strategies are appropriate for the current environment
• Initiate Trust Fund advances to City accounts and work with PPR Fiscal team in tracking and approving City purchase orders and contracts funded by Trust Funds.
• Maintain advance accounting records to ensure activities/projects are fully funded through the City’s procurement process
• When needed establish new Trust Funds in partnership with the City’s Law department
• Manage operating and capital spending for Trust Fund projects to ensure funding accuracy 
• Produce projections for capital requirements through investment purchases or redemptions
• Other appropriate duties as assigned

Competencies, Knowledge, Skills and Abilities

• Knowledge of generally accepted principles and procedures of accounting
• Strong understanding of principles and practices of financial admin­istration, including an understanding of complex financial reports and statements
• Excellent self-direction and the ability to take ownership and drive responsibilities through to completion
• Strong work ethic and ability to strategize for effective planning
• Possesses excellent written and oral communication skills
• Possesses strong analytical skills with great attention to details
• Has excellent computer skills, including comfort with MS Office suite (Excel) and QuickBooks
• Knowledge of investment practices, policies and procedures related to trust fund management
• Clear understanding of reconciliation procedures

Work-Life

Working hours are 25-30hrs per week. Our team is currently hybrid with both virtual and in-office days.

• Completion of a bachelor's degree from an accredited college or university
• 5-7 years’ experience in accounting, booking keeping and/or financial transactions
• Experience with financial audits and reading and understanding investment portfolios
• Comfort with Microsoft Office Suite, QuickBooks
• Experience with MIP SAGE accounting system a plus

TO APPLY: Interested candidates must submit a cover letter and resume.

Did you know?

• We are a Public Service Loan Forgiveness Program qualified employer
• 25% tuition discount program for City employees (and sometimes spouses and dependents as well) in partnership with area colleges and universities
• We offer Comprehensive health coverage for employees and their eligible dependents
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that  are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected].

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx