A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The Managing Director’s Office of Transportation, Infrastructure, and Sustainability (OTIS) is charged with driving change through Philadelphia’s transportation and infrastructure systems. OTIS leads a portfolio of departments, including Streets Transportation, Streets Sanitation, Philadelphia Water Department (PWD), and the Office of Sustainability to provide cost-effective quality services with a focus on the resident. OTIS collaborates with a wide variety of organizations such as Amtrak, DVRPC, PATCO, PennDOT, and SEPTA. OTIS has led the City’s response to the passage of the Federal Bipartisan Infrastructure Law (BIL).

As a workplace, OTIS provides a unique opportunity for individuals who want to make meaningful and visible change in the place where they live. OTIS is staffed by people who believe that investments in the built environment can lift up communities and prepare our city for a vibrant, sustainable and equitable future.

We seek a highly organized and collaborative person to be the Executive Coordinator for Infrastructure Strategy for the City of Philadelphia. The Executive Coordinator will be a key part of the City’s Infrastructure Solutions Team (IST), a cross-departmental working group made up of leaders and experts in infrastructure, project implementation, procurement, disadvantaged business development, workforce development and labor. The Executive Coordinator will report to the City’s Director of Federal Infrastructure Strategy and help organize and support the IST and to assure that Philadelphia is able to capitalize on more than a billion dollars of expected spending on infrastructure that has been enabled by the Bipartisan Infrastructure Law.

The ideal candidate will be able to support and catalyze the work of others—providing organization and accountability to other members of the team. They will be passionate about improving the lives of

Philadelphians and will understand the important role that infrastructure and governmental systems play in that.

Work-Life

Working hours are typically 9AM-5PM Monday through Friday, for a total of approximately 37.5 hours per week. However some meetings or work obligations may occur outside of those hours and may occasionally exceed 37.5 per week. Our team is currently hybrid with both virtual and in-office days, however the position can opt to come in the office each day if desired. OTIS is a highly collaborative and engaged office environment, with a focus on caring for our teammates as well as for the programs and projects we work on and the communities we serve.  

Examples of Important and Essential Duties:

Support the work of the Infrastructure Solutions Team

• Track the work products, projects and outcomes of the IST and share those results with key stakeholders.
• Support accountability for team members and coordinate closely with the Director of Federal Infrastructure Strategy to attain deliverables
• Provide critical thinking skills on the organization, function, focus, and outcomes of the IST and provide constructive feedback to IST leadership and members
• Support tracking of financial projections in coordination with the Infrastructure Grants Manager on overall capital infrastructure strategy, project portfolio, and capital budget match
• Prepare schedules and agendas for IST meetings and related working groups. Support group logistics as needed.
• Develop positive relationships internally and externally to the City and present the efforts of IST professionally

Assist the Director of Federal Infrastructure Strategy

• Work directly with the Director of Federal Infrastructure Strategy to support all aspects of her work
• Oversee scheduling and logistics for Director including setting up and organizing meetings, making occasional travel arrangements, etc.
• Organize and prepare for meetings including gathering documents and developing agendas
• Attend meetings and take minutes including capturing action items, deadlines, and tasks
• Develop and manage tools to track project progress and stay organized
• Communicate with agency partners and key stakeholders, both internal and external to government on behalf of the Director or the IST
• Keep the Director advised of time-sensitive and priority issues, ensuring appropriate follow up

Communicate the efforts of the Infrastructure Solutions Team

• Compose and prepare letters and talking points related to routine correspondence
• Prepare graphic materials including PowerPoint presentations
• Develop outreach materials for and regularly communicate with BIPOC owned workers, business owners, or business associations
• Support outreach and interactions between the City and legislative offices at the Federal, state, and local level on infrastructure projects and funding.
• Receive and share constructive feedback from team and external stakeholders on the work of the IST.

This position reports to the Director of Federal Infrastructure Strategy and will regularly interact with the Deputy Managing Director for Transportation, Infrastructure and Sustainability as well as the Director of Policy and Strategic Initiatives and members of the Mayor’s Policy Office.

• Education: A Bachelor’s degree from an accredited college or university, preferably in public policy, government affairs, psychology, sociology, geography, political science, communications, economics, or another social science field. An Associate’s degree plus at least 2 years professional experience can substitute for a Bachelor’s degree.
• Experience:

               o One to three years professional experience in the government or nonprofit sector or related fields is required.

              o Relevant experience coordinating multi-stakeholder projects and managing relationships is strongly preferred

             o Professional experience including workforce development, job readiness and placement is preferred

• Familiarity or prior work in public policy, urban planning, government administration, qualitative research, racial justice, and/or program evaluation are also desirable.

Skills:

• Organized: Demonstrated ability to manage multiple projects, estimate timelines, rework a project approach based on unforeseen challenges, work well under pressure, and set/meet reasonable deadlines.
• Action-oriented: Ability to see opportunities, navigate barriers, be self-directed, and problem-solve solutions that enhance the City’s deliverables, processes, and practices.
• Relationship-builder: Ability to work with a variety of people and personalities, listen and ask questions to identify new opportunities, and cultivate strong relationships to ensure seamless collaboration and continued project support.
• Resilient: Ability to have a sense of humor, learn from mistakes, and/or return to work after experiencing a setback.
• Excellent communicator: Ability to communicate articulately and convincingly across different formats - written, verbal, visual, etc. and for various audiences and cultivate effective communication among team members.
• Broad-spectrum: Knowledgeable about how government systems are interrelated and impact the day-to-day lives of Philadelphia residents.
• Empathetic: Open to listening to what constraints different stakeholders bring to the work and commitment to collaborate across different fields
• Curious: Ability to practice active listening, ask questions to get at the root of a problem, be open to receiving/giving constructive feedback, and have a sincere interest in learning new skills or growing old ones.
• Commitment to equity: Strong commitment to racial equity and demonstrated ability to center the experiences of BIPOC individuals in work environments
• Ability to operate a personal computer and use standard office software.

OTIS recognizes that a person’s past, their education and experience, does not define their future. If you think you would be successful in this position despite not meeting all of these qualifications, please apply and explain in your cover letter why you would make a great Infrastructure Solutions Team Coordinator.

TO APPLY: Interested candidates must submit a cover letter and resume.

Salary Range: $65,000 - $75,000 

Did you know?

• We are a Public Service Loan Forgiveness Program qualified employer
• 25% tuition discount program for City employees (and sometimes spouses and dependents as well) in partnership with area colleges and universities
• We offer Comprehensive health coverage for employees and their eligible dependents
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available

*The successful candidate must be a city of Philadelphia resident within six months of hire

Please note that effective September 1, 2021 the City of Philadelphia is requiring all new employees to present proof of vaccination against COVID-19. 

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected].

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx