A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The Managing Director’s Office (MDO) manages and oversees the operations of the City, including the Rebuild Office, which is a staff exclusively focused on the implementation of the Rebuild initiative.

Rebuild is an initiative of the MDO to improve physical conditions in selected parks, recreation centers and libraries.  Rebuild is expected to invest hundreds of millions of dollars over the course of the initiative and a new office was created to carry out Rebuild’s work. In addition to revitalizing neighborhood public spaces, Rebuild is focused on using the projects it funds to empower and engage with community members and to promote economic opportunity for diverse businesses and individuals. Rebuild projects are carried out by a variety of partners, including consultants, nonprofit partners, and other City agencies. Rebuild works closely with the Philadelphia Parks and Recreation (PPR), the Free Library of Philadelphia (FLP) and other City departments.

To meet its goals, Rebuild is piloting different ways to deliver capital projects to neighborhoods with the most need, engaging with community members, and investing in supports to create economic opportunity for diverse businesses and Philadelphians. These new approaches are creating learning opportunities so that lessons and best practices can be applied to larger public and private capital projects.

To learn more about Rebuild, visit rebuild.phila.gov.

The Rebuild Assistant Operations Manager will be a generalist that assists Rebuild staff members with a wide variety of tasks and projects, with a focus on participating in and monitoring smooth and timely execution of processes related to design and construction, organizational management, partnership agreements, and more. This person will be expected to participate in the creation and execution of workflows, manage projects, manage data, and identify and solve operational issues.

The Rebuild Assistant Operations Manager will support a multi-disciplinary staff with many tasks and projects in progress, working on an initiative with multiple ambitious goals. The ideal Assistant Operations Manager must be driven, versatile, and able to collaborate effectively with all kinds of people across many departments and organizations. Rebuild team members strive to be idealistic yet practical, maintain a positive attitude despite setbacks, and “roll with the punches.”  This person will need excellent communications and interpersonal skills (written and verbal), project management skills, detail orientation, and comfort with systems and data.

This position is entirely grant-funded and exempt from City Civil Service requirements.

Construction Administration or Management experience is preferred, but not required.

Essential Functions

The Assistant Operations Manager’s primary responsibility will be to support and facilitate core functions and processes necessary for Rebuild to deliver projects in a timely fashion and successfully achieve goals.  

Anticipated responsibilities may include:

• Coordinate with the Director of Operations, Project Managers, and Rebuild leadership to support management of design and construction projects and other Rebuild initiatives and programs (e.g., track deadlines, communicate and oversee accurate implementation of processes, share project information with Rebuild stakeholders, process business support program data, etc.)
• Coordinate with the Director of Operations to manage improvements to program efforts (e.g. processes, systems, etc.)
• Lead and analyze the effectiveness of training and workshops for internal and external partners covering project management systems, processes, and more, as well as develop appropriate modification if needed
• Support ongoing management of nonprofit partners, consultants, and contractors (e.g., trainings, workshops, coordination, compliance, etc.)
• Develop comprehensive understanding of processes, systems, databases, tools, and metrics, and assist with implementation
• Pull, prepare, and audit data for monthly council reports, grant application review, and other needs as they arise
• Assist with RFP and contracting processes;
• Coordinate with other departments and agencies to resolve issues and expedite work;
• Support program evaluation and fundraising efforts (e.g., research, data preparation, grant-writing, etc.)
• Support communications activities (e.g., coordinate signage, manage Rebuild email address, website management, etc.), as needed;
• Assist with event planning, logistics and management of Rebuild presentations to external entities and the public.
• Other duties as assigned.

Competencies, Knowledge, Skills and Abilities

• Project and Portfolio Management – proven ability to manage a portfolio of many short- and long-term projects simultaneously, including independence and reliability with planning, tracking, communicating status, and closing projects.
• Attentive to Detail and Organization – strong organization skills, careful about details, thorough in completing tasks, able to meet deadlines, and persistent in pursuit of goals.
• Mission-Oriented - passionate about and dedicated to the goals of the Rebuild initiative.
• Critical Thinker - proven ability to work through complex problems/ tasks and the ability to prioritize and multitask to meet deadlines.
• Effective Communicator – outstanding oral and written communications skills for various audiences, strong interpersonal skills among colleagues and stakeholders.
• Adaptive – ability to drive change in challenging and complex projects, and to be a self-starter with the flexibility to both work independently and as part of a team.
• Flexible – the ability to operate in an “all-hands-on-deck” environment and an eagerness to contribute to the success of Rebuild, even when tasks may fall outside of core responsibilities.
• Collaborative – Ability to establish and maintain effective working relationships with internal and external stakeholders, such as other departments, partners and sponsors, the public, local, civic and business officials, and news organizations.

• Completion of a bachelor’s degree from an accredited institution required, master’s degree preferred
• A minimum of 3 years of relevant experience
• Experience managing a large portfolio of projects simultaneously
• Experience with management and analysis of large, complex data sets
• Experience in government, nonprofit, design, or construction or related fields
• Ability to develop compelling and digestible visualizations of data analyses
• Deep experience and familiarity with Microsoft Excel and other data management and analysis software
• Competent with Microsoft Office programs, and basic internet applications
• Demonstrated interest and engagement in parks, community development, youth programming, sustainability, athletics, or public administration

TO APPLY: Interested candidates must submit a cover letter and resume.

Salary Range: $40,000  -$50,000 

Did you know?

• We are a Public Service Loan Forgiveness Program qualified employer
• 25% tuition discount program for City employees (and sometimes spouses and dependents as well) in partnership with area colleges and universities
• We offer Comprehensive health coverage for employees and their eligible dependents
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available

*The successful candidate must be a city of Philadelphia resident within six months of hire

Please note that effective September 1, 2021 the City of Philadelphia is requiring all new employees to present proof of vaccination against COVID-19. 

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected].

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx