A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The Office of Transportation, Infrastructure, & Sustainability (OTIS) directs the policies and practices that improve the quality of life in Philadelphia’s diverse communities through safe and sustainable infrastructure.  The OTIS portfolio includes the Department of Streets, the Water Department, the Office of Sustainability, and the Office of Complete Streets.

Managing relationships across professional disciplines for large, complex capital projects is critical to successfully deliver bipartisan Infrastructure & Investments Job Act funded projects.   Much of this Federal infrastructure funding will become available to the OTIS portfolio departments - the Streets Department and the Office of Complete Streets, the Philadelphia Water Department, and the Office of Sustainability.  The suite of projects will include transportation, energy and power, broadband, water, resiliency, and environmental remediation.  This position will also integrate City infrastructure priorities into outside agency projects.  

While it is expected that many infrastructure projects would be led by departments within the OTIS portfolio, coordination with other City departments and agencies is anticipated where synergies can be achieved (eg, Parks and Recreation, Office of Emergency Management, Mayor’s Grants Office, Commerce, SEPTA, etc.).  OTIS seeks an Infrastructure Coordination Manager to support the portfolio departments in delivering complex projects well, on time, and within budget.  This would include convening City and external agency partners, anticipating potential bottlenecks, and identifying and supporting potential efficiencies that may require some improvements to OTIS portfolio processes and communication tools.  To understand the scale of potential projects, infrastructure coordination could be required on projects such as the Reconnecting communities projects focused on the Vine Street Expressway and Roosevelt Boulevard Expressway, the multi-agency Lower South Infrastructure Resiliency Roadmap collaborative, projects that combine green stormwater management and complete streets designs similar to the recently completed American Street or the planned Spring Garden Street Connector project, and the $100M+ scattered-site GREAT (Green, Resilient, Equitable, Accessible, Transformative) Streets project , which is being submitted for a federal RAISE grant.  Some support on existing projects, such as the I-95 Reconstruction Project , may also be required.

The City of Philadelphia, in delivering any capital project, has a commitment to create job opportunities and wealth for its citizens, with an emphasis on diversity and inclusion.  Priorities influencing project selection include meeting measures of racial equity, climate resiliency, workforce diversity, and supplier diversity. 

Responsibilities include:

• Support the work of the Director of Infrastructure Support Services, the Director of Policy and Strategic Initiatives, and the Special Advisor for Infrastructure in aligning partners, projects, and priorities for the portfolio of IIJA funded projects.
• Consult with OTIS’s Infrastructure Grants Manager and Mayor’s Grants Office on convening the appropriate departments, and units within those departments, on grant application coordination – both within and external to the OTIS portfolio.
• Participate in existing, regularly scheduled, and project-specific meetings, as appropriate, to build an understanding of current and planned initiatives, as well as opportunities for process and communication improvements.  Examples of meetings include the Committee of Highway Supervisors, the Flood Risk Management Task Force, Hazard Mitigation Steering Committee, monthly Streets-PWD coordination meetings, etc. 
• Include operations and maintenance staff in conversations early on in project planning and selection to best account for their needs.   Offer planning support to operations and maintenance staff, as appropriate, on cross-departmental initiatives.
• Lead special projects related to work within the public right-of-way, as needed (eg., updating the freight policy, planning, and network).
• Convene and facilitate cross-departmental, infrastructure-related meetings on major projects, including agenda setting, preparing meeting minutes, documenting action items, and working with departments to ensure action items are completed.
• Work with OTIS portfolio department project managers to ensure deadlines are being met; work with departments to adjust schedules and targets if/as financing needs change.
• Serve as point of contact on cross-departmental projects to ensure team actions remain aligned.
• Communicate to OTIS leadership team that projects are on track and remain in alignment with Administration goals and objectives.

The position requires a general understanding of:

• The Federal, state, and local funding opportunities available to support infrastructure improvement projects across the OTIS cluster;
• The public right-of-way improvement synergies that could exist across departments to submit a competitive federal grant application for “complete” projects that would delivery across infrastructure disciplines (eg, traffic signalization, green stormwater infrastructure, bicycle lanes, lead service lateral replacement);
• Relevant policy, planning, and/or compliance documents prepared by OTIS portfolio departments, including but not limited to: Greenworks; CONNECT; Vision Zero; Philadelphia Transit Plan; and Green City, Clean Waters;
• Relevant policy and/or planning documents prepared by City departments external to OTIS, such as the Planning Commission’s Philadelphia2035 and District plans, and the Office of Emergency Management’s Hazard Mitigation Plan, etc;
• Relevant work prepared by others, such as the Delaware Valley Regional Planning Commission’s Transportation Improvement Program and SEPTA’s strategic plans for Bus Revolution, SEPTA Metro, Regional Rail, and Trolley Modernization. 
• Upon hire, learning about existing partially designed or funded projects within the OTIS portfolio that could be competitive for federal funding, or where there could be opportunities to make those partial projects more competitive.

Competencies, Knowledge, Skills and Abilities

• Ability to effectively communicate complex information to diverse audiences.
• Demonstrated ability to build and maintain relationships.
• Create a shared understanding of problems and/or projects to facilitate potential solutions.
• Proactive approach to lead transformational change across a large organization.
• Ability to assess alternatives and lead stakeholders toward solutions.
• Meet deadlines in an environment of changing priorities.                                                                   
• Maintain enthusiasm and dedication.
• Knowledge of and demonstrated experience in working and making change within a large institution like the City of Philadelphia. 
• Organizes work, sets priorities, and determines resource requirements; determines short- or long-term goals and strategies to achieve them; coordinates with other organizations or parts of the organization to accomplish goals; monitors progress and evaluates outcomes.

Essential Functions

• Build and maintain relationships with the various City operating departments that manage City assets.
• Provide leadership on developing a culture around the importance of cross-departmental coordination.
• Coordinate efforts, and provide support as appropriate, to deliver complex OTIS cluster-led projects.
• Work with OTIS’s Infrastructure Grants Manager, as required to identify, apply for, and administer cross-departmental, federally funded grant projects.

• Strong organizational, communication, planning, and interpersonal skills are required.
• Master’s degree preferred but not required.
• A minimum of 7 years of relevant planning experience.
• Passion for quality, professionalism, integrity, initiative, energy, dedication, innovation, and respect.
• Ability to multi-task and to work with complex client requirements.
• Ability to work in a team-oriented environment and individually.
• Excellent organizational, written, and oral communication skills.
• Ability to take clients and projects to completion.

TO APPLY: Interested candidates must submit a cover letter and resume.

Salary Range: $75,000 - $85,000 

Did you know?

• We are a Public Service Loan Forgiveness Program qualified employer
• 25% tuition discount program for City employees (and sometimes spouses and dependents as well) in partnership with area colleges and universities
• We offer Comprehensive health coverage for employees and their eligible dependents
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available

*The successful candidate must be a city of Philadelphia resident within six months of hire

Please note that effective September 1, 2021 the City of Philadelphia is requiring all new employees to present proof of vaccination against COVID-19. 

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected].

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx