A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The Office of Emergency Management (OEM) works to mitigate, plan, and prepare for emergencies; educate the public about preparedness; coordinate emergency response and recovery efforts; and develop tools and identify resources to support the overall preparedness of the City of Philadelphia.

OEM is seeking a Hazard Planning Coordinator to support citywide, hazard-based emergency planning including but not limited to hazard mitigation planning, winter weather planning, severe weather planning and other related plans in the Infrastructure Program’s planning portfolio.  Candidates should possess a strong desire to work in a team-oriented, fast paced, flexible, professional public safety environment, and a willingness to serve the public in the sixth largest city in the nation. The ideal candidate is self-motivated, inquisitive, and adept at working with diverse groups.

Main lines of effort will include the following:

1.       Writing and updating citywide plans in the Infrastructure Program’s planning portfolio including the City’s Hazard Mitigation Plan, Severe Weather Plans, and other hazard-based plans.

2.       Developing and fostering day-to-day relationships with partner agencies including City, State and Federal entities, community organizations, nonprofits, and private-sector partners.

3.       Supporting implementation of plans through partner education and trainings, partner coordination, and identification of funding opportunities.

4.       Participation in incident responses as an emergency responder.

Essential Functions

• Under the direction of the Infrastructure Program Manager, the Hazard Planning Coordinator is responsible for a range of activities including, but not limited to, the activities below:
• Gaining subject matter expertise by researching, reviewing, and synthesizing best practices related to citywide disaster planning and operations.
• Writing and updating citywide plans including the City’s All-Hazard Mitigation Plan, Severe Weather Plan, Winter Weather Plan and other hazard-based plans within the Infrastructure Program’s planning portfolio.
• Supporting implementation of plans through partner education and trainings and through participating in various workgroups.
• Conduct annual updates and support implementation of the 2022 City of Philadelphia All-Hazard Mitigation Plan.
• Track and document the City’s progress against the goals and strategies outlined in the Hazard Mitigation Plan.
• Work with partner agencies to identify and potentially pursue funding opportunities to support the goals and objectives of the City’s Hazard Mitigation Plan through programs such as the Hazard Mitigation Grant Program (HMGP), Building Resilient Infrastructure & Communities (BRIC), and Flood Mitigation Assistance (FMA).
• Develop and maintain familiarity with all relevant local, State, and Federal policies, regulations, and laws.
• Develop and maintain partnerships and effective working relationships with a variety of stakeholders from the local, state, and federal government as well as community-based organizations, non-profit organizations, and private entities.
• Serve on an on-call team responsible for responding to incidents on nights, weekends, holidays and for extended hours as needed.
• Perform other work as assigned.

Competencies, Knowledge, Skills and Abilities

• Proven ability to write operational plans or procedures
• Strong interpersonal skills
• Effective oral and written communication skills
• Professional conduct and accountability
• Proven time-management skills
• Ability to multitask effectively
• Ability to maintain effective working relationships and develop partnerships
• Ability to coordinate diverse groups toward a common goal
• Ability to complete tasks and projects in a timely manner
• Proficiency with Microsoft Office software (Word, PowerPoint, Excel, Outlook, Teams)

Education and Experience

• Completion of a bachelor’s degree from an accredited college or university in emergency management, public administration, urban planning, environmental science, or another related field.
• Experience working in an emergency management, planning, or other related profession focused on developing, managing, and implementing plans is preferred.
• Experience coordinating large, multi-disciplinary groups is preferred.
• Project management experience.
• An equivalent combination of education and experience in a related field will be considered with approval by MDO-OEM and the Office of Human Resources.

Licenses, Registrations, and Certification

• Possession of a valid proper class motor vehicle operator’s license issued by the Commonwealth of Pennsylvania within six months of hire.
• Successful completion of FEMA Independent Study courses (IS 100.a, 200.a, 700.a, and 800.b) within first month of appointment.

Other Requirements

• OEM personnel will be required to serve in an on-call capacity which may require work outside of typical business hours, for extended periods of time, during states of emergency, in a field environment, in the 24/7 watch center, and during activations of Philadelphia’s Emergency Operations Center (EOC). Example environments include but are not limited to scenes where materials are on fire, around compromised utilities, around compromised structures, near hazardous materials storage that may be compromised, in congregate living settings, in/near crowds, near downed vegetation or other debris, or near flooding and water-damaged materials. All work will be performed while donning a level of personal protective equipment recommended by the incident safety officer and that you are trained on. Example tasks include working at a computer, observing and documenting conditions, staffing an incident command post, communicating with responders or survivors, operating vehicles up to your licensed class, staffing facilities for survivors, transporting materials, being near a site where a serious injury or loss of life has occurred, sitting, standing, walking, climbing, crawling, or lifting/carrying materials. OEM personnel are essential workers.
• ­All OEM personnel are “emergency managers first.” During times of disaster, work assignments, schedules, and reporting structures may be altered to meet the incident objectives .Full-time residency within the City of Philadelphia geographic boundaries required within six months of hire. There are no exceptions to this policy.
• ­Ability to physically perform the duties during and outside of normal business hours.

TO APPLY: Interested candidates must submit a cover letter, resume, and writing sample (showing your ability to write a policy or report-style document).

Salary: $62,500

Did you know?

• We are a Public Service Loan Forgiveness Program qualified employer
• 25% tuition discount program for City employees (and sometimes spouses and dependents as well) in partnership with area colleges and universities
• We offer Comprehensive health coverage for employees and their eligible dependents
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available

*The successful candidate must be a city of Philadelphia resident within six months of hire

Please note that effective September 1, 2021 the City of Philadelphia is requiring all new employees to present proof of vaccination against COVID-19. 

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected].

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx