A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact. 

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What We Offer:

  Impact - The work you do here matters to millions. 

  Growth - Philadelphia is growing, why not grow with it? 

  Diversity & Inclusion - Find a career in a place where everyone belongs.

  Opportunities in Tech - Don’t wait for the future, shape it.

  Benefits - We care about your well-being.

Agency Description

The Mayor’s Office performs the day to day operations for the executive branch of Philadelphia City government and includes; Chief of Staff, Labor Relations, Office of Public Engagement, Mayor’s Office of Diversity and Inclusion and City Representative.

The Special Aide to the Mayor is responsible for ensuring that the Mayor has a detailed understanding of upcoming events and meetings on his schedule. The Special Aide to the Mayor is required to attend all publicly scheduled events with the Mayor and is also responsible for on-site coordination with members of the media for off-topic questions. In addition to staffing the Mayor during events, the Special Aide to the Mayor is as a general handler and factotum, often serving as a connector to the administration for scheduling requests, constituent concerns, and general requests. The Special Aide to the Mayor reviews and edits the Mayor’s briefing book and is part of a four-person scheduling team that acts as the final point of contact for all departments and individuals scheduling events with the Mayor. 

Essential Functions

• Accompany the Mayor to scheduled events and manage time based upon schedule
• Coordinate all relevant press/media during events for off-topic questions 
• Communicate briefing information to the Mayor for each event in a clear, concise, and accurate manner 
• Provide updated materials to Mayor throughout day as needed
• Assist Director of Executive Logistics as needed
• Serve as point of contact for Mayor and Scheduling Team during public events 
• Assist Digital Team and Digital Director as needed 
• Other duties as assigned

Education and Experience

• Understanding of city government and departments
• Past work in policy, public administration or business 
• Experience managing organizational systems
• 1 year experience in a position focused heavily on communication, editing and data management
• Experience staffing a high ranking official or corporate leader

Competencies, Knowledge, Skills and Abilities

• Strong written and oral communication skills
• Very strong attention to detail
• Innate ability to anticipate possible conflicts and quickly problem solve 
• Capable of getting things done both formally and through the informal network
• Ability to exercise sound and independent judgement within general policy guidelines
• Effective time management skills to multitask, and meet internal and external deadlines

Please attach a cover letter, resume, and reference list in the additional attachments section. Applications without all documents will not be considered.

Did you know?

• We are a Public Service Loan Forgiveness Program qualified employer
• Employees are eligible for a 25% tuition discount program (and sometimes spouses and dependents as well) in partnership with area colleges and universities
• We offer comprehensive health coverage for employees and their eligible dependents
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available 

Successful candidate must be a city of Philadelphia resident within six months of hire

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected]. For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx

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