Local Business Entity Coordinator

  • 1401 John F Kennedy Blvd, Philadelphia, PA 19102, USA
  • Full-time

Company Description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact. 

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What We Offer:

  Impact - The work you do here matters to millions. 

  Growth - Philadelphia is growing, why not grow with it? 

  Diversity & Inclusion - Find a career in a place where everyone belongs.

  Opportunities in Tech - Don’t wait for the future, shape it.

  Benefits - We care about your well being.

Agency Description

The Procurement Department is the central purchasing and materials management agency for the City of Philadelphia. Procurement’s goal is to acquire services, supplies, equipment and construction at the lowest price that meets the City’s needs while ensuring a fair and open process. Procurement seeks to leverage the use of taxpayer dollars in a way that upholds trust by employing sound procurement practices and appropriate contracting methods.

Job Description

Consistent with the strategic priorities of the City of Philadelphia, the Local Business Entity (LBE) Coordinator, supports the Procurement Department‘s efforts to increase awareness around the City of Philadelphia’s Local Business Preference Initiative and Local Business Entity Certification program.  The LBE coordinator will be expected to collaborate and engage with small, local and diverse business entities.  The LBE coordinator will be committed to increasing the City’s registry of certified Local Business Entities.  This position reports to the City’s Procurement Commissioner. 

Essential Functions

  • May Supervise clerical or administrative staff
  • Prepare and develop outreach materials to enhance program awareness.  Marketing materials may include flyers, brochures, etc. 
  • Conduct telephone and on-site interviews with vendors concerning the Local Business Entity Certification Program and the Local Business Purchasing Initiative.
  • Provide technical assistance to constituents interested in the program
  • Evaluates and reviews certification and recertification applications for Local Business Entity Certification
  • Recommendation of approval or denial of certification
  • Review, revise and develop procedures for improving the certification program and collection of data.
  • Conducts and participates in seminars, training sessions, workshops, and panel discussions concerning the Local Business Entity Certification Program and the Local Business Purchasing Initiative.
  • Responsible for preparing various reports displaying goals and objectives
  • Collaborates with appropriate City operating departments, quasi-agencies, Chambers and other advocacy partners to communicate the City’s established goals for contracting opportunities and the utilization of certified Local Business Entities.  
  • Establish partnerships with external organizations/stakeholders to support program goals
  • Engage with departments regarding the Local Business Preference Initiative goals
  • Track and manage solicitation information for contracts over $75K. 
  • Other duties and projects, as assigned

Qualifications

Education and Experience

  • Bachelor’s degree in public administration, business administration, logistics, project management or supply chain management
  • MBA/MPA preferred
  • Minimum of 3 years’ experience in government, procurement, contract management or supply chain management, including 2 years of supervisory experience

Competencies, Knowledge, Skills, and Abilities

  • Aptitude in decision-making and working with people
  • Interpersonal and political savvy
  • Customer focus
  • Strategic planning
  • Strong leadership and ability to motivate others
  • Organizational agility
  • Strong Communication and networking skills
  • Considerable experience in public speaking, facilitating training sessions and communicating and presenting to diverse audiences.
  • Ability to take initiative and work independently as well
  • Desire to engage small, diverse and local business
  • Ability to build and maintain constructive relationships with external and internal stakeholders including, city departments, local chambers and quasi-agencies.
  • Must be proficient in Microsoft Applications
  • Excellent written and verbal communication skills, including ability to prepare reports and give presentations
  • Comfortable working in a fast-paced environment, managing multiple projects simultaneously and prioritizing projects to meet deadlines
  • Demonstrated experience in vendor engagement and stakeholder relationship building and management
  • Demonstrated experience as a trainer/facilitator
  • Ability to collect, analyze, and summarize data gathered through various data sets and systems/applications
  • Proactive and collaborative leadership style
  • Demonstrated experience and ability to execute programs or policies that are designed to support and increase inclusion and equity
  • Experience developing and delivering materials that meet the needs of customers and suppliers.

Additional Information

Salary Range: $55,000 - $65,000

Please submit a resume with your application.

Did you know?

  • We are a Public Service Loan Forgiveness Program qualified employer
  • Employees are eligible for a 25% tuition discount program (and sometimes spouses and dependents as well) in partnership with area colleges and universities
  • We offer comprehensive health coverage for employees and their eligible dependents
  • Our wellness program offers eligibility into the discounted medical plan
  • Employees receive paid vacation, sick leave, and holidays
  • Generous retirement savings options are available 

Successful candidate must be a city of Philadelphia resident within six months of hire

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected] For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx

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