Assistant Financial Manager

  • 1515 Arch St, Philadelphia, PA 19102, USA
  • Full-time

Company Description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact. 

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What We Offer:

  Impact - The work you do here matters to millions. 

  Growth - Philadelphia is growing, why not grow with it? 

  Diversity & Inclusion - Find a career in a place where everyone belongs.

  Opportunities in Tech - Don’t wait for the future, shape it.

  Benefits - We care about your well being.

Agency Description

The Managing Director’s Office (MDO) manages and oversees the operations of the City, including the Rebuilding Communities Initiative (Rebuild).

Rebuild is an MDO initiative to improve physical conditions in selected parks, recreation centers, and libraries.  Rebuild is expected to invest hundreds of millions of dollars over the course of the initiative. In addition to revitalizing neighborhood public spaces, Rebuild is focused on using funded projects to empower and engage with community members and to promote economic opportunity for diverse businesses and individuals. Rebuild projects are carried out by a variety of partners, including consultants, nonprofit partners, and other City agencies. Rebuild works closely with the Philadelphia Parks and Recreation (PPR), the Free Library of Philadelphia (FLP), and other City departments.

Rebuild is placing a strong emphasis on diversity and inclusion, particularly in relation to the demographics of the skilled trades sector in Philadelphia. Workforce development is a key component of Rebuild’s efforts to build an inclusive pipeline of talent for skilled trades unions operating throughout the region.  

To learn more about Rebuild, visit rebuild.phila.gov.

Job Description

The Rebuild Assistant Financial Manager will assist with tracking revenues; processing financial transactions such as encumbering funds and reviewing and approving payment requests; producing reports for funders and other stakeholders; coordinating with PIDC, Finance, and the Controller's Office; and helping to carry out Rebuild's commitment to ensure that vendors are paid quickly. Coordination with PIDC is required as many of the day to day financial transactions will be managed by PIDC in its role as the fiscal agent for Rebuild.

Essential Functions:

Responsibilities of the position include but are not limited to the following:

Financial Management

  • Initiate daily transactions such as funding certification requests, encumbrances, work orders, payment review and approval, and liquidations of capital and operating budget funds.
  • Assist with financial oversight, analysis, and reporting using a variety of systems including City, PAID and Rebuild financial systems.
  • Track all Rebuild related operating and capital budget expenditures by revenue source and delivery method.  Ensure that they are accurately included in the Rebuild financial system managed by PAID.
  • Review payment requests and invoices for adherence with City and Rebuild budgets; and approve financial aspects of payment requests (e.g., validate funding codes and payment request totals and sub-totals).
  • Assist with production of regular and ad hoc analyses to support budget development and performance measurement and improvement processes and as needed.

Budget Development

  • Support production of the financial portions of the annual Project Statement.
  • Assist with Rebuild portions of City operating and capital budget development.

Financial Reports and Documents

  • Assist with Production of financial reports as required for various stakeholders including the Rebuild Oversight Board, donors, the Office of the Director of Finance, City Council, Rebuild office staff, and the general public.
  • Work with the Finance Manager to provide any information needed for the City budget, Five-Year Plan, Capital Program, fixed asset accounting system, or other plans or reports.

Oversight and Accountability

  • Carry out/ ensure compliance with systems and procedures for financial management, tracking & reporting.
  • Assist with the documentation needed for auditing purposes or other third-party reviews of Rebuild finances.

Qualifications

Qualifications (Education and Experience)

  • Bachelor’s Degree in an area relevant to this employment opportunity, such as Finance, Accounting, or Public Administration is preferred
  • Minimum of two years professional, relevant experience
  • Familiarity with City of Philadelphia financial and contract management systems is strongly preferred
  • Proficiency with Microsoft Office products in general and expertise with Excel in particular
  • PA Driver’s License required
Competencies, Knowledge, Skills and Abilities
  • Organization – strong organization skills; careful about details; thorough in completing tasks; able to meet deadlines; persistent in pursuit of goals; able to prioritize work and handle multiple priorities simultaneously
  • Adaptivity – able to manage change in challenging and complex projects, be resourceful and a self-starter with the flexibility both to work independently and as part of a team; able to work under limited supervision
  • Collaborative – able to establish and maintain effective working relationships with internal and external stakeholders (other departments, partners and sponsors, the public, civic and business officials); willingness to take direction and follow instructions
  • Digital Proficiency – able to use online applications and software, including established City systems
  • Effective Communication – strong interpersonal skills; track record of building effective relationships with people from diverse backgrounds
  • Critical Thinking – able to use sound and accurate judgement and think creatively to resolve complex problems; able to multi-task under tight deadlines
  • Flexibility – Ability to thrive in a start-up situation with evolving conditions and priorities; able to operate in an “all-hands-on-deck” environment; eager to contribute to the success of Rebuild, even when tasks may fall outside of core responsibilities
  • Commitment to Rebuild Values – personal commitment to equity and inclusion, two values that run throughout the programmatic design, structure, and implementation of Rebuild
  • Availability – able and willing to travel locally for meetings, program trainings, and events; able and willing to work occasional evenings and weekends as needed

Additional Information

Salary: $45,000 - 55,000

Interested candidates must submit a resume, cover letter, and three references

Did you know?

  • We are a Public Service Loan Forgiveness Program qualified employer
  • Employees are eligible for a 25% tuition discount program (and sometimes spouses and dependents as well) in partnership with area colleges and universities
  • We offer comprehensive health coverage for employees and their eligible dependents
  • Our wellness program offers eligibility into the discounted medical plan
  • Employees receive paid vacation, sick leave, and holidays
  • Generous retirement savings options are available 

Successful candidate must be a city of Philadelphia resident within six months of hire

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected] For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx

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