Rebuild - Workforce Development Coordinator

  • 1515 Arch St, Philadelphia, PA 19102, USA
  • Full-time

Company Description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact. 

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What We Offer:

  Impact - The work you do here matters to millions. 

  Growth - Philadelphia is growing, why not grow with it? 

  Diversity & Inclusion - Find a career in a place where everyone belongs.

  Opportunities in Tech - Don’t wait for the future, shape it.

  Benefits - We care about your well being.

Agency Description

The Managing Director’s Office (MDO) manages and oversees the operations of the City, including the Rebuilding Communities Initiative (Rebuild).

Rebuild is an MDO initiative to improve physical conditions in selected parks, recreation centers, and libraries.  Rebuild is expected to invest hundreds of millions of dollars over the course of the initiative. In addition to revitalizing neighborhood public spaces, Rebuild is focused on using funded projects to empower and engage with community members and to promote economic opportunity for diverse businesses and individuals. Rebuild projects are carried out by a variety of partners, including consultants, nonprofit partners, and other City agencies. Rebuild works closely with the Philadelphia Parks and Recreation (PPR), the Free Library of Philadelphia (FLP), and other City departments.

Rebuild is placing a strong emphasis on diversity and inclusion, particularly in relation to the demographics of the skilled trades sector in Philadelphia. Workforce development is a key component of Rebuild’s efforts to build an inclusive pipeline of talent for skilled trades unions operating throughout the region.  

To learn more about Rebuild, visit rebuild.phila.gov.

Job Description

The Workforce Development Coordinator will report to Rebuild’s Workforce Development Director.

Rebuild is seeking a highly-motivated and detail-oriented Workforce Development Coordinator to support Rebuild’s workforce development initiatives by providing excellent program coordination and administrative support. This newly created and essential role is designed to support Rebuild’s leaders and administrators in effectively and successfully managing various career pathway programs. Accordingly, the Workforce Development Coordinator will execute operational and administrative tasks associated with program management, including but not limited to: participant recruitment and registration, training delivery coordination, data entry, information and file management, supply ordering and inventory control, and coordination of participant supports. The ideal candidate is a self-motivated, highly-organized professional that thinks ahead, works well as part of a fast-paced team, and possesses strong people and technology skills.

This position is exempt from City Civil Service requirements.

Essential Functions

The Workforce Development Coordinator’s primary responsibilities are to:

  • Support program participants by communicating about program logistics (schedules, locations, etc.), contributing to individual and group feedback sessions, conducting observations, and providing guidance for program participants as required
  • Assist with the development of program resources supporting participants’ job attainment and retention
  • Assist with the recruitment of qualified candidates by participating in community outreach, coordinating and participating in interviews, compiling applicant documents, and coordinating candidate screenings
  • Maintain accurate listing of external and internal recruitment partners and stakeholders
  • Coordinate the logistics of program-related events ranging from information sessions to training workshops (e.g., reserving suitable rooms and preparing program binders, handouts, and other materials)
  • Coordinate with CareerLink staff to facilitate the availability of supportive services for participants (e.g., transportation passes, child care subsidies, etc.)
  • Provide excellent customer service to colleagues, clients, job seekers, program participants, stakeholders, and the general public
  • Respond to general inquiries about the workforce development program
  • Manage data using applicable systems with a high degree of accuracy and timeliness
  • Create and disseminate status and ad hoc reports
  • Develop proficiency with Smart Recruiters applicant tracking system and other relevant software platforms
  • Provide support to Rebuild staff and leadership, as needed
  • Perform other duties as required

Qualifications

Qualifications (Education and Experience)

  • Associate or bachelor’s degree in a related discipline from an accredited institution
  • Minimum of two to four years of related experience performing administrative and programmatic tasks aligned to program operations/coordination
  • Strong interest in supporting and coordinating innovative workforce development programs
  • Experience working with or serving diverse populations
  • Strong experience utilizing technology to document information and create reports, i.e. online software, databases, and/or learning management systems
  • Proficiency utilizing Microsoft Word, Excel, and PowerPoint
  • Valid Pennsylvania driver’s license and ability to travel locally
  • Experience with and knowledge of City government, nonprofits, educational institutions, and/or workforce development programs preferred
  • Relevant workforce development, job training, or career services experience preferred
  • Experience delivering soft skills and/or career readiness training to diverse job seekers preferred

Competencies, Knowledge, Skills and Abilities

  • Effective Communication – outstanding oral and written communications skills for various audiences; strong interpersonal skills; track record of building effective relationships with people from diverse backgrounds; comfort with occasional public speaking (e.g., info sessions), specifically in front of small and medium-sized groups
  • Adaptivity – able to manage change in challenging and complex projects, be resourceful and a self-starter with the flexibility both to work independently and as part of a team; able to work under limited supervision
  • Attention to Detail and Organization – strong organization skills; careful about details; thorough in completing tasks; able to meet deadlines; persistent in pursuit of goals; able to prioritize work and handle multiple priorities simultaneously
  • Commitment to Rebuild Values – personal commitment to equity and inclusion, two values that run throughout the programmatic design, structure, and implementation of Rebuild
  • Critical Thinking – able to use sound and accurate judgement and think creatively to resolve complex problems; able to multi-task under tight deadlines
  • Flexibility – able to operate in an “all-hands-on-deck” environment; eager to contribute to the success of Rebuild, even when tasks may fall outside of core responsibilities
  • Collaborative – able to establish and maintain effective working relationships with internal and external stakeholders (other departments, partners and sponsors, the public, civic and business officials); willingness to take direction and follow instructions
  • Digital Proficiency – able to use online applications and software
  • Industry Awareness – strong knowledge of, or interest in, the field of workforce development
  • Availability – able and willing to travel locally for meetings, program trainings, and events; able and willing to work occasional evenings and weekends as needed

Additional Information

Salary Range: $40,000 - $45,000

  • This position requires the ability to travel to all Rebuild sites
  • Interested candidates must submit a resume, cover letter, and three references

Did you know?

  • We are a Public Service Loan Forgiveness Program qualified employer
  • Employees are eligible for a 25% tuition discount program (and sometimes spouses and dependents as well) in partnership with area colleges and universities
  • We offer comprehensive health coverage for employees and their eligible dependents
  •  Our wellness program offers eligibility into the discounted medical plan
  • Employees receive paid vacation, sick leave, and holidays
  • Generous retirement savings options are available 

Successful candidate must be a city of Philadelphia resident within six months of hire

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected] For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx

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