Policy and Program Coordinator

  • 1515 Arch St, Philadelphia, PA 19102, USA
  • Full-time

Company Description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact. 

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What We Offer:

  Impact - The work you do here matters to millions. 

  Growth - Philadelphia is growing, why not grow with it? 

  Diversity & Inclusion - Find a career in a place where everyone belongs.

  Opportunities in Tech - Don’t wait for the future, shape it.

  Benefits - We care about your well being.

Agency Description

Philadelphia’s Office of Sustainability (OOS) is responsible for implementing Greenworks: A Vision for a Sustainable Philadelphia, the City’s comprehensive sustainability plan. OOS works with partners to improve quality of life in all Philadelphia neighborhoods, reduce the City’s carbon emissions, and prepare Philadelphia for a hotter, wetter future. The Energy Office, housed within OOS, manages municipal government energy operations.

OOS is working towards an office model in which staff members work interdependently while drawing upon the wide range of professional and lived experience among team members. Members often collaborate in workgroups of people with complementary skills to maximize OOS’ collective impact. 

Job Description

The primary responsibilities of this position include coordinating and supporting activities related to the implementation of Greenworks: A Vision for a Sustainable Philadelphia. The position reports to the Deputy Director of Sustainability and works closely with multiple departments.

Second language proficiency preferred.

Essential Functions

Relationship Building

  • Cultivate relationships among City of Philadelphia departments and external partners to advance the successful implementation of Greenworks visions.
  • Represent OOS in various public forums and, as needed, present to stakeholders and interested groups.
  • Consult resources to respond to information and data requests.

Project Coordination

  • In partnership with the Deputy Director of Sustainability and other internal project managers, develop project strategy and a coordinated workplan to maintain project timelines and realize project deliverables.
  • Facilitate communication between project team members to monitor the status of projects, including scheduling and leading meetings as well as creating and circulating status reports.

Research, Policy, and Data Analysis

  • Provide research and policy analysis support to the Office of Sustainability and the Energy Office so that OOS achieves its strategic objectives. Examples of research areas may include, but not limited to: climate change, environmental justice, solar energy, and sustainable procurement practices.
  • Research specific topics, issue areas, or trends from other cities to ensure OOS’s strategic initiatives align with emerging trends and best practices.
  • Work closely with City of Philadelphia departments to gather quantitative and qualitative data on Greenworks progress.
  • In partnership with City of Philadelphia departments, analyze reports on progress to discover actionable information that influence departmental decision-making in support of Greenworks visions.
  • Help prepare program-specific materials including reports, briefings, presentations, and other communications to share the findings of issue-specific research and relate the potential implications on public policy.

Professional Development

  • Create an annual personal professional development plan to develop or strengthen essential skills and seek opportunities for on-going learning.

General Support

  • Performs other tasks and responsibilities as assigned. The focus of activities may change depending on the needs of the agency.


OOS approaches individual growth and capacity building collaboratively. Professional learning occurs in a share setting, such as brown bag lunches, where all team members jointly participate in exploring new concepts, resources, and skills. The entire OOS team convenes regularly to strengthen skills and competencies through knowledge exchange, resource sharing, and peer-to-peer support.

In addition to all-staff development opportunities, the coordinator will further build skills and knowledge through 1:1 mentoring with members of the senior leadership team. Peer-to-peer mentoring will complement 1:1 meetings. The coordinator will receive guidance and coaching from other OOS staff as well as other partners based on professional growth interests.


  • Sustainability Literacy – Knowledge of environmental justice, climate change, and other sustainability issues; Shows understanding of the concepts of distributional, institutional, and structural inequities and their impact on marginalized communities.
  • Relationship Management - Relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disability, and other individual differences; Demonstrated experience nurturing relationships with low-income and communities of colors in a personal and/or professional setting.
  • Communication - Demonstrates strong written and verbal communication and adapts styles to diverse audiences and differing cultural environments.
  • Planning and Evaluating - Organizes work, sets priorities, and determines resource requirements; determines short- or long-term goals and strategies to achieve them; coordinates with other organizations or parts of the organization to accomplish goals; monitors progress and evaluates outcomes.
  • Data Analysis – Willingness and ability to learn about managing and manipulating data and data sources through Microsoft Excel spreadsheets and/or data visualization software like Tableau

Additional Information

Salary Range: $42,000-$48,000


The application period will close Friday, November 8, 2019.

Did you know?

  • We are a Public Service Loan Forgiveness Program qualified employer
  • Employees are eligible for a 25% tuition discount program (and sometimes spouses and dependents as well) in partnership with area colleges and universities
  • We offer comprehensive health coverage for employees and their eligible dependents
  •  Our wellness program offers eligibility into the discounted medical plan
  • Employees receive paid vacation, sick leave, and holidays
  • Generous retirement savings options are available 

Successful candidate must be a city of Philadelphia resident within six months of hire

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected] For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx