With a workforce of over 30,000 people, and opportunities in more than 1,000 different job categories, the City of Philadelphia is the fifth largest city in the United States and one of the largest employers in Southeastern Pennsylvania. As an employer, the City of Philadelphia operates through the guiding principles of service, integrity, respect, accountability, collaboration, diversity and inclusion. Through these principles, we strive to effectively deliver services, to resolve the challenges facing our city, and to make Philadelphia a place where all of our residents have the opportunity to reach their potential. 

AGENCY DESCRIPTION

The Home Rule Charter of 1951 established the Department of Records to ensure that Philadelphia's municipal records were appropriately controlled and managed. The Department sets records management standards and procedures for all City departments, boards, commissions, and agencies, and manages key records operations and services such as the City Archives, the Records Storage Center, the Recorder of Deeds, and central reprographic services.

The Department also manages public access to municipal records and establishes and collects fees to cover the cost of providing copies of records. As an agent for the Commonwealth and the City Revenue Department, the Records Department also collects realty transfer taxes and document recording fees and, as the official City tax registry, maintains the city's real property database and tax maps.

The individual will be responsible for assisting the Department of Records to make updates to the department's GIS layer and instrument recording system that meet the addressing standards required by the City of Philadelphia’s Address Information System (AIS).

The chosen candidate should possess an understanding of surveying and real estate transactions and will be responsible for researching metes & bounds descriptions that correlate with address data provided by the Office of Property Assessments.

The candidate will be taught how to use various tools and online applications to accomplish the required work:

•    City Registry Plats
•    Surveys
•    Historical Land & Vital Records
•    Eagle Recorder Instrument Record System
•    Atlas
•    Office of Property Assessment Property Search
•    Department of Revenue Real Estate Tax Look Up
•    Zoning Archive Online
•    CONNECT explorer
•    GlobeSpotter by Cylcomedia

Findings will be input into an Excel spreadsheet, for subsequent input into the GIS and instrument recording systems.

Candidate must have excellent writing and verbal communication skills with the ability to produce concise reports with embedded graphics using MS Excel, MS Word, and MS Paint.

Preferred but not required. Knowledge of:

•    City Plan
•    Ordinances
•    Easements & Agreements
•    Declarations
•    Condemnations
•    Other Muniments of Title

Please include a resume and cover letter with your application.

Successful candidate must be a city of Philadelphia resident within six months of hire.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to pchr@ phila.gov. For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx