Municipal Court of Record Clerk

  • Full-time

Job Description

For more information regarding the position, visit the City of San Antonio’s employment website at the following link for a complete job description and to submit your application:

http://www.sanantonio.gov/HR/CareerCenter.aspx

Closing Date:  12/31/2018

Under immediate supervision, is responsible for accurately and efficiently performing a variety of clerical and/or technical duties, in support of Municipal Court. Exercises no supervision.

 

 Essential Job Functions:

  • Reviews documents presented to the court for authenticity, accuracy, and appropriate judicial action.
  • Calculates, collects and processes fines, fees and court costs based on judicial orders, for misdemeanor violations related to state laws and city ordinances.
  • Assists with research and interpretation of judicial orders.
  • May prepare court dockets, including notifying parties regarding court dates, issue summons, subpoenas and hearing notices.
  • Provides effective communication (oral and written) regarding court matters, to the general public, attorneys, police and other agencies.
  • Processes administrative dismissals for customers based on standing orders issued by the Presiding Judge.
  • Researches, prepares, corrects and transmits records and reports to state and outside agencies, including the Texas Department of Public Safety, Office of Court Administration and OmniBase of Texas.
  • Updates case files in the Court's case management system as contact is made with customers, judges, prosecutors, defense attorneys, witnesses and others.
  • Assists judge in courtroom, monitors and attends to juror needs, and coordinates courtroom activity (including maintaining order).
  • Monitors cases for compliance, processes cases in accordance with legal requirements, and prepares documentation for judges and prosecutors, including warrant of arrest.
  • Compiles data/information, and tracks and monitors for performance measures and/or reports.
  • Directs and/or escorts the public to courtrooms and other court supported activities.
  • Processes mail and internet requests for adjudication.
  • Creates cases in case management system and scans any relevant information into file.
  • Performs related duties and fulfills responsibilities as required.

Qualifications

  • High school diploma or GED equivalent (recognized by the Texas Education Agency or a regional accrediting agency).
  • Two (2) years of experience in administrative/office support.
  • Any applicant selected for this position must have a background check completed with results satisfactory to the City of San Antonio and successfully complete the City of San Antonio's two-phased Cash-Handling Certification Training.
  • Applicants for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A & B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions.
  • Valid Texas Crime Information Center and National Crime Information Center (TCIC/NCIC) Certification within one (1) year of employment and re-certified yearly.
  • Must maintain Texas Law Enforcement Telecommunications System Access (TLETS) eligibility for continued employment in position (TLETS provides access to TCIC and NCIC).
  • Must obtain the Municipal Court Clerk Certification, Level I, within eighteen (18) months of date of hire.
  • This position requires a valid Class "C" Texas Driver's License OR valid driver's license from another state with the ability to obtain a valid Class "C" Texas Driver's License within 30 days of becoming a Texas resident.  Use of your own personal vehicle may at time be required and proof of Liability Insurance will be required.

Additional Information

All your information will be kept confidential according to EEO guidelines.