The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2,000 square mile watershed that extends 125 miles north and west of the City.

The Bureau of Water Supply seeks to hire an Administrative Manager, M-3 to serve as Director, Environmental, Health and Safety in the Environmental, Health and Safety Directorate located in Valhalla and Kingston, NY.

The mission of the Bureau of Water Supply (BWS) Environmental, Health and Safety (EHS) Directorate is to actively promote and support the management and implementation of EHS programs through effective communication, education and continuous improvement strategies in order to protect public health and natural resources and ensure a safe and compliant work environment for all employees.

Under direction, of the Assistant Commissioner, Core Services, the Director, Environmental, Health and Safety will lead and manage the BWS EHS Directorate and the overall EHS performance for the entire Bureau. This position will advise the Assistant Commissioner and Deputy Commissioner on all aspects of EHS compliance, performance, and provide direction for improvement including EHS design considerations; EHS compliance; and overall EHS performance and compliance. This position will also work with subordinate staff to provide in-depth regulatory expertise, robust interpretation, clear guidance and employee education regarding a wide variety of applicable EHS regulations; monitor and analyze the bureau’s EHS performance; develop strategies for improving performance in a sustainable manner; and provide oversight of the implementation of EHS programs throughout BWS. This position also oversees contract and construction oversight programs relating to the investigation, remediation, and disposal of hazardous materials and/or chemicals within BWS and acts as an Incident Command System (ICS) Safety Officer during emergency events. Specific duties include:


- Providing guidance and direction to Senior staff regarding EHS requirements and performance such as EHS design considerations, compliance training, environmental compliance, health and safety compliance, and audit performance and compliance. Providing Bureau level oversight of the implementation of EHS programs within the various groups, including those associated with Risk Management Programs (RMP) and Process Safety Management (PSM).

- Acting as the primary BWS liaison for EHS matters with other bureaus and City agencies including but not limited to the DEP Office of Environmental, Health and Safety (OEHS), DEP Bureau of Legal Affairs (BLA), New York City Law Department, DEP Labor Relations (LR) as well as with the various bargaining units. Acting as the primary BWS management representative on the Labor-Management Health & Safety Committee, developing responses on behalf of BWS to employee EHS concerns/complaints, ensuring corrective action recommendations from EHS audits and workplace assessments are appropriate and are completed in a timely manner.

- Acting as the primary EHS regulatory expert for BWS. Monitoring proposed EHS regulations and legislation and solicits, develops. and coordinates comments on such proposals. Staying abreast of regulatory changes and informs affected staff, ensuring changes are properly integrated into existing BWS practices or develops new ones to address changes (this may require development and communication of implementation plans). As needed, working with the Agency’s Office of Environmental Health and Safety (OEHS) or other bureaus to update policies and procedures. Verifies that changes are properly implemented throughout BWS.

- Assessing and reporting on EHS compliance and performance at BWS facilities and activities. Based on these assessments, providing on-going policy and guidance development and compliance coordination with the operational units as well as with the Agency’s Office of Environmental Health and Safety (OEHS).

- Overseeing Bureau contract and construction oversight programs relating to the investigation, remediation, and disposal of hazardous materials and/or chemicals within BWS. Ensuring the Scopes of Work for emergency response and other contracts are properly developed and reviewed. Acting as the Bureau’s liaison for all contracts involving emergency response, investigation, remediation, clean-ups, disposal, etc. of hazardous and non-hazardous materials and chemicals and acts as an ICS Safety Officer during emergency events.

- Being responsible for Bureau-wide training programs, particularly those related to EHS compliance. Providing onsite training and developing computer-based training modules and ensures oversight of training consultants hired by the Bureau for instruction of staff in subjects relating to health and safety and regulatory compliance (laws, regulations, requirements). Ensuring the proper execution of all aspects of the program including vendor selection, bid specification development, coordination of locations, dates, types of training, certification requirements, experience, etc. in accordance with Agency and City requirements. Supporting and helping coordinate training of BWS staff through Agency- and City-wide contracts managed by other bureaus and agencies.

- Acting as the primary EHS representative for the BWS; representing the Agency at various meetings with relevant regulatory authorities including, United States Environmental Protection Agency (USEPA), New York State Department of Health (NYSDOH), New York State Department of Environmental Conservation (NYSDEC), and New York State Department of Labor (NYSDOL)/ Public Employee Safety and Health (PESH). Communicating effectively to those authorities and cooperates well with interdepartmental staff in developing and implementing corrective actions if warranted and responding to inquiries from such regulators. Coordinating with Agency legal personnel.

- Performing overall audit responsibilities for compliance over the entire Bureau and working in conjunction with the Agency’s OEHS to provide a layer of oversight that will enable managers to have better accountability within their units while establishing a culture of compliance, including a focus on EHS performance improvement.

- Assuring projects and work activities throughout BWS are properly evaluated for EHS concerns, that information is shared, and issues properly addressed. This includes reviews of routine work activities, construction and demolition projects (led by Bureau of Engineering Design and Construction (BEDC), BWS Planning, Job Order Contracts, operational units, etc.), land use permit requests, land acquisition proposals, etc. This includes paperwork and plan reviews and development as well as on-sight observation and support.


(This is a brief description of what you might do in this position and does not include all the duties of this position.)


Please note, while this position has been posted for Valhalla, NY, we may change it at the time of hire to accommodate the chosen candidate. Possible alternative reporting location is Kingston, NY.


License Requirement:


- Driver’s license valid in the State of New York.

- Ability to travel to meetings, work facilities, and field locations throughout the 2,000 square mile upstate watershed (both east and west of the Hudson River) and in New York City.



Preferred Skills:


- Knowledge of and competency in NYSDEC and USEPA Environmental Regulations

- Knowledge of and competency in researching OSHA/PESH Health and Safety Laws and Regulations

- Prior experience working with or establishing EHS Management Systems

- Proficiency in data analysis

- Familiarity with Microsoft Dynamics CRM platform

- Proficiency with commercial software products including Microsoft (MS) Word, MS Excel, MS PowerPoint, Outlook, SharePoint

- Ability to learn DEP-specific database systems

- Ability to perform tasking independently based on general senior leadership direction.

- Strong interpersonal and communication skills with all levels within the organization

- Superior verbal and written communication skills including pubic speaking/instruction

- Ability to organize work and provide a high level of time management and planning

- Demonstrated ability to apply and incorporate EHS requirements into operational activities and settings

- Supervisory and team management skills including the ability to effectively evaluate and coach subordinate staff

- Ability to work effectively when faced with short timelines and evolving priorities

- Superior and proven ability to independently research technical information and regulations and provide fact-based, supported interpretations

- Strong and accomplished record of team management and liaison skills

- Strong analytical skills

- Proficient in using computer software and databases

- Strong time management skills



Work Location:

465 Columbus Avenue

Valhalla, NY 10595

Valhalla is a hamlet in the Town of Mount Pleasant, Westchester County, NY approximately 28 miles from mid-town Manhattan.


71 Smith Avenue

Kingston, NY 12401

Kingston is a City in Ulster County, New York, approximately 90 miles north of New York City.

ADMINISTRATIVE MANAGER - 10025

1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
3. A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
4. Education and/or experience equivalent to "1", "2" or "3" above. However, all candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in "1", "2" or "3" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.