Merritt is surrounded by a spectacular sprawling rugged landscape, nestled in the stunning Nicola Valley at the hub of the Coquihalla highway mountain pass. We are a small, caring, and resilient city featuring short commutes, big-city amenities and an abundance of outdoor recreation and leisure amenities to keep the whole family entertained.

The City of Merritt's strategic orientation is to grow as a progressive, attractive, economically viable, socially responsible and environmentally sustainable city. Our strength comes from our skilled and dedicated employees. Together, we continue to build an inclusive culture that encourages, supports, and celebrates the diverse voices of our employees. It fuels our innovation and connects us closer to the community we serve.

Reporting to the Director of Corporate Services, the Information and Records Management Clerk is responsible for the development, implementation, and management of the City of Merritt’s record keeping in accordance with organization and legislative requirements. The incumbent ensures that the City’s corporate records, in all formats, are managed throughout their entire lifecycle – from creation and preservation through to disposal. This position entails implementing forward thinking strategies that continuously improve recordkeeping practices across the organization and providing training to staff on records and information management policies, procedures, and best practices organization wide.

The Information and Records Management Clerk will also assist the Director of Corporate Services in managing the incoming and outgoing Freedom of Information and Protection of Privacy Act (FOIPPA) requests, providing preliminary collection, preparation, and delivery of relevant records in compliance with FOIPPA.

Required Knowledge - Education, Training and Experience

• Post secondary courses in records management
• 2 years’ experience in administrating records management programs, ideally within local government
• An equivalent combination of education and experience may be considered
• Working knowledge of SharePoint system(s) and computerized records management systems
• Competent in a Microsoft Office 360 environment (Outlook, Word, Excel)
• Sound knowledge of the principles, legislative requirements, practices, and techniques of corporate records management systems
• Proven experience providing advice and support in the interpretation and application of FOIPPA compliant information practices
• Minimum 45 WPM typing skills

Successful candidates require a valid BC (Class 5) driver's license. For new hires and those working in designated positions of trust, including those working directly with vulnerable persons, employment is conditional on a satisfactory police information check.

Required Skills & Abilities

• Organizational skills and meticulous attention to detail
• Multi-tasking skills to set priorities, manage time, and meet deadlines in a fast-paced, high-workload environment
• Demonstrates personal effectiveness, work quality, and timeliness and with modest oversight
• Communicate effectively (listening, writing, speaking) using various methods including phone, email and face-to-face, in a diplomatic and courteous manner
• Ability to work independently and collaboratively within a team environment and support a positive culture in the department
• Ability to maintain strict confidentiality and comply with policies and procedures
• Ability to identify issues, make improvements, and solve problems demonstrating good judgement
• Physical ability to carry out the duties of the job
• Extensive knowledge of Records Management regulations, bylaws, policies and legislation and issues related to information protection within local government
• Demonstrates ability to provide effective consultation and customer service
• Ability to adapt to change and learn new skills

This position requires 37.5 working hours per week.

This is an exempt position with a wage range of $65,000 - $75,000 per year (2025 rate).   In addition to competitive salaries, the City of Merritt offers a comprehensive well-being benefits, an employee and family assistance plan (EAP) and exclusive perks.  Preference will be given to qualified internal candidates.  This posting will be open until Thursday, April 24, 2025.

The City of Merritt is an equal opportunity employer committed to recruiting an inclusive workforce that reflects the community we serve; we encourage applicants from diverse backgrounds. We thank all applicants for their interest; however, only applicants selected for an interview will be contacted.

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