Financial Justice Project Manager - Office of the Treasurer & Tax Collector - Financial Justice Project - Sr. Management Assistant (1844)

  • Full-time
  • Work Hours: Regular
  • Job Code and Title: 1844-Senior Management Assistant
  • Fill Type: Permanent Exempt

Company Description

                                      Modified to extend the filing period.

Department: Office of the Treasurer & Tax Collector
Job Class: 1844 Senior Management Assistant
Role Type: Permanent Exempt What does this mean?
Hours: Full-time

Salary: $3,850.00 - $4,680.00 Bi-weekly - $100,100.00 - $121,680.00 Annually (Full-Time)

APPOINTMENT TYPE: This is a full-time, Permanent Exempt (PEX) position, with a maximum duration of 36 months. This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer.

OFFICE OF THE TREASURER DEPARTMENT OVERVIEW:

The Office of the Treasurer & Tax Collector serves as the banker, tax collector, and investment officer for the government of San Francisco, the only combined City and County in the State of California. The Treasurer, an elective office created by the City Charter in 1850, supervises a department of ten sections that collect over $5 billion annually. The City Treasurer established the Financial Justice Project and plays an active role to support all San Franciscans and demonstrate what is possible to cities and counties across the United States.

VISION

We are committed to providing excellent services for taxpayers, customers, and our community. By promoting diversity, equity, and inclusion, we are a stronger, smarter, and more informed government agency.

FINANCIAL JUSTICE PROJECT OVERVIEW:

In 2016, The San Francisco Office of the Treasurer & Tax Collector became the first in the nation to launch a citywide Financial Justice Project (“FJP”) to assess and reform how fines and fees impact our city’s low-income residents and people of color. A growing number of government programs levy fines and fees from their residents, partly to generate revenue to balance public budgets. There is often an insidious unintended impact of this practice—to push people into poverty. The Financial Justice Project convenes key government and community stakeholders, examines existing fine and fee structures, and advances reforms that work better for San Franciscans, the City, and our community. 

The Financial Justice Project has worked with more than ten city and county departments and the courts to propose and implement reforms to fines and fees. With our partners, we have eliminated and adjusted dozens of fines and fees, and lifted millions of dollars in debt off thousands of San Francisco residents. We have eliminated local fees charged to people in the criminal legal system; made all jail phone calls free; and created sliding scale discounts for towing, booting, and traffic tickets. A full list of our accomplishments is here.

The Financial Justice Project works in partnership with the Sheriff’s Office, District Attorney’s Office, Human Services Agency, Mayor’s Budget Office, San Francisco Municipal Transit Agency, the Public Defender’s Office, the Department of Homelessness and Supportive Housing, and several other county departments, along with the San Francisco Superior Court. We partner closely with community groups including organizations focused on reentry and criminal legal system reform, legal service providers, homeless service providers, and grassroots advocates. We also sit on the steering committee of several statewide coalitions and are very active in advancing reforms at the state level. The Financial Justice Project is also a founding partner of Cities and Counties for Fine and Fee Justice. We serve as a resource to government entities and others throughout the nation seeking to advance fine and fee justice.

The Financial Justice Project is regularly featured in local and national news outlets and has won numerous awards. Please see our webpage for more information.

Job Description

POSITION DESCRIPTION:

The Financial Justice Project Manager will join a small team located in the Treasurer & Tax Collector’s Office. The Manager will play a vital programmatic and communications role in the ongoing work of The Financial Justice Project. Their work to advance fine and fee reforms will span several areas. They will conduct communications and outreach work, provide administrative support, coordinate and facilitate meetings, conduct research, and create materials. This is an ideal opportunity for an individual with strong communications, writing, research, and administrative skills. The ideal candidate is a doer. They are a self-starter, creative, tech savvy, flexible, collaborative, committed to economic and racial justice, and keen to grow professionally in a dynamic role. 

ESSENTIAL DUTIES:

Communications and Outreach (40%) 
The Financial Justice Project team actively communicates through writing and publishing reports, memos, letters, and sharing information through traditional and social media. The Manager will play a lead role in communications, community outreach, and will collaborate on reports with team members. The communications and outreach duties may include but are not limited to: 

  • Developing and managing FJP’s communications strategies, including developing and implementing social media strategies, and helping to define and monitor the success of FJP online engagement.
  • Developing and implementing a community outreach strategy, including providing trainings to nonprofit service providers, and scheduling listening sessions with community groups as needed. 
  • Creating and managing the distribution of flyers, brochures, and other materials. 
  • Drafting content for newsletters, reports, and briefs.
  • Scheduling and tracking performance, of e-newsletters and other communication channels.
  • Managing the website and updating website content to reflect current news, program changes, and announcements. 
  • Drafting various written communications such as letters and memos.
  • Contributing to reports and issue briefs on specific fine and fee pain points and Financial Justice Project reforms.
  • Representing The Financial Justice Project externally as needed.
  • Developing PowerPoint presentations, talking points, and presentation materials as needed. 

Program Operations and Administration (40%) 

The Financial Justice Project team frequently serves in a facilitation role with government and community partners when advancing reforms locally and statewide. In addition to supporting these meetings, the Manager would also lead the team’s internal operations, including managing the team’s contracts and budget. These program operations and administrative duties may include but are not limited to: 

  • Organizing meetings with project leads, preparing agendas and materials, and taking and distributing meeting notes as needed.
  • Performing administrative tasks such as calendaring and scheduling for meetings.
  • Managing all contracts with FJP contractors and vendors.
  • Maintaining calendar of funding proposals and reporting deadlines.
  • Submitting and tracking invoices and tracking expenses against annual budget.
  • Developing grant reports and proposals.
  • Facilitating workgroups and meetings as needed.
  • Coordinating and tracking team workplan, and report on progress towards FJP objectives.

Research Support (20%) 

  • The Financial Justice Project team frequently collects, analyzes, and presents research on fines and fees and their impact on low-income individuals. The research duties may include but are not limited to: 
  • Conducting research and analysis on potential reforms, approaches of other jurisdictions, and impacts experienced. 
  • Conducting interviews or focus groups to gather key information. 
  • Analyzing, visualizing, and assisting in evaluating the impacts of proposed legislation, revenue data, fine and fee data, contract terms, and MOUs. 
  • Collecting data and metrics from partner departments and the courts.

Qualifications

MINIMUM QUALIFICATIONS:

1.      Possession of a Baccalaureate Degree from an accredited college or university with major coursework in public or business administration, accounting, finance, economics, social sciences, education or related fields, or other subject areas closely related to a specific departmental program or function; AND

2.      Three (3) years full-time equivalent experience performing professional-level management and/or administrative duties in functional areas such as: program/office/operations management, budget development and/or administration, development and administration of contractual agreements and/or grants, or other closely related functional areas;

Substitution: Applicants may substitute up to 2 years of the required education with additional qualifying experience in program/office/operations management, budget development and/or administration, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

DESIRABLE QUALIFICATIONS:

The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring.

  • Strong ability to take initiative on new projects and work in a dynamic role.
  • Strong project management skills.
  • Organized and detail-oriented with excellent time-management skills and ability to follow through.
  • Excellent communication skills; Strong writing abilities and experience managing social media and creating public-facing materials such as flyers and presentations.
  • Strong analytical thinker. Experience tracking, managing, and analyzing data in Excel or other tools.
  • Demonstrated interest in moving forward policy or programmatic reforms.

Verification of Education and Experience:

Verification
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

Additional Information

HOW TO APPLY:

Applications for City and County of San Francisco jobs are only accepted through an online process. 

1. Visit https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/and begin the application process.

  • Select the “I’m Interested” button and follow instructions on the screen

2. A Cover Letter and current resume must be submitted with the employment application.

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

SELECTION PROCEDURES:

Applications materials including the cover letter and the updated resume will be reviewed for relevant qualifying experience.   Only those applicants who most closely meet the requirements for this position will be invited to participate in the selection process.  

Applicants meeting the minimum qualifications are not guaranteed an invitation to interview. Qualified applicants who are selected for an interview will be notified of the exact date and time.

The department may implement screening mechanisms in order to determine applicants’ qualifications for this position.  Only applicants most closely meeting the needs of the department will be invited to continue in the selection process.  Applicants meeting the minimum qualifications are not guaranteed advancement through all steps in the selection process. 

Additional Information Regarding Employment with the City and County of San Francisco:

Analyst Information: If you have any questions regarding this recruitment or application process, please contact Guillermo Tapia at [email protected].

The Department is an Equal Opportunity Employer, and encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, marital status, sexual orientation, gender identity, gender expression, military and veteran status, or other protected category under the law. 

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

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