7/20/2022 Update: Announcement has been reopened to broaden the applicant pool. 

• Application Reopening: 7/20/2022
• Application Filing Deadline: 7/22/2022
• Position Location: Multiple Locations in San Francisco
• Position Working Schedule: 7:00am – 4:00pm
• Annual Salary: $60,866 - $86,476/annually
• Recruitment ID:  123000 and RTF0122999-01151011
• *REQUIRED QUESTIONNAIRE: Must complete this 1406 Questionnaire in addition to completing this job application.

IMPORTANT: Please follow the instructions below in the "How to Apply" section. Applicants are required to complete both items by application filing deadline.

APPOINTMENT TYPE: Temporary Exempt: This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer. The duration of the appointment shall not exceed 36 months.

WHO ARE WE?
San Francisco Public Utilities Commission (SFPUC)
Headquartered in San Francisco, we have 2,300 employees operating across eight counties serving more than 2.7 million customers in the San Francisco Bay Area – 24 hours per day, 365 days per year.

Our Mission: To provide our customers with high quality, efficient, and reliable water, power, and wastewater services in a manner that values environmental and community interests and sustains the resources entrusted to our care.

Our Vision: We are an innovative utility leader, recognized for excellent results in service, safety, stewardship, and inclusiveness.

We are an award-winning and industry-leading utilities organization committed to our customers, community interests, and the environment. To learn more about our organization, please visit our website at https://www.sfpuc.org/.

We are proud of our infrastructure and programs, but most importantly, we value our highly qualified and dedicated workforce which ensures that this vision becomes a reality.

To learn more about working at the SFPUC, visit our career site at https://www.sfpuc.org/about-us/careers-sfpuc

Under supervision, the position performs various technical and administrative support duties related to the Environment Management System (EMS) Project.

The Wastewater Enterprise retains multiple records in an electronic document management system, Microsoft SharePoint software. These records include internal audit records; versions of revised policies, procedures, and work instructions; records stored in databases including training, maintenance system, laboratory system, chemical inventory system, distributed control system, etc. instrument maintenance records; Personnel files, all completed data forms; and other documentation. External records include contracts, permits, and other documents that are provided by outside sources.  The purpose of this project is to define the steps that WWE follows to ensure that all relevant records are properly identified, collected, indexed.

Essential Functions:

• Codes and indexes documents, records, and correspondence. Methods may include color code, terminal digit, numerical, alphabetical and/or chronological order to ensure proper filing and ready access of data.
• Disseminates information and answers inquiries by communicating with the public, departmental personnel, and other departments.
• Explains and interprets existing laws, regulations and administrative policies governing the activities of the assigned office to the general public and other City personnel.
• Checks and reviews a variety of documents for completeness and accuracy.
• Files, maintains, and retrieves documents, records, and correspondence in accordance with established procedures
• Works closely with divisional managers in identifying uploading records
• Responsible for labeling and indexing all related documents in accordance with WWE policy
• Responsible for recordkeeping quality assurance for division-wide consistency
• Implements and supports document management transition into SharePoint
• Disseminates information and answers inquiries to all WWE staff regarding all related SharePoint documents
• Files, maintains, and retrieves documents in accordance with established procedures
• Assist all divisional managers with all related SharePoint matters
• Responsible for uploading all SharePoint content and storage and preservation of all related documents
• Class 1406 Senior Clerk performs other related duties as required.

1. Two (2) years (equivalent to 4000 hours) of verifiable clerical experience included preparing and maintaining a variety of records and/or documents, filing, use of office equipment, public contact and processing of incoming and outgoing mail; OR
2. Eighteen (18) months (equivalent to 3000 hours) of verifiable clerical experience as described in #1 and completion of a clerical training program (240 hours); OR
3. Eighteen (18) months (equivalent to 3000 hours) of verifiable clerical experience as described in #1 and 15 semester units (or equivalent quarter units) of coursework from an accredited college or university.

One year of full-time employment is equivalent to 2000 hours. (2000 hours of qualifying work experience is based on a 40-hour work week.) Any overtime hours that you work above forty (40) hours per week are not included in the calculation to determine full-time employment.

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

Desirable Qualifications:

• Knowledge of SharePoint
• Excellent communication and interpersonal skills
• Strong customer service
• Experience working in a collaborative team-oriented environment
• Experience using Microsoft Word, Excel, and PowerPoint
• Organize and detail

The stated desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring.

Verification of Education and Experience:

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ and begin the application process.

1. Select the “I’m Interested” button and follow instructions on the screen; AND
2. Complete the 1406 Questionnaire by application filing deadline date (7/1/2022). If the hyperlink does not work, you can copy and paste the following onto your internet browser: https://forms.office.com/Pages/ResponsePage.aspx?id=yNZY4W32ckyvbYwuvWRSadpEBUQ_O2JNtWOyEwwfeZhUNTFHVEQ5N04xVkZWWEdGQTlGTVJCQUdMUC4u

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Job Analyst Information: If you have any questions regarding this recruitment or application process, please contact the job analyst, Tina Siu, by email at [email protected].

01151011, 01151068, 01151009

Original application opened: 6/27/2022

Original application filing deadline: 7/3/2022

Announcement reopened: 7/20/2022

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Right to Work
• Copies of Application Documents
• Diversity Statement

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.