The mission of the Department of Elections (Department) is to provide equitable access to voting and election-related services and to conduct free, fair, and functional elections for the City and County of San Francisco.

Serving more than half a million registered voters, the Department maintains open and transparent operations in order to inspire public confidence in the integrity of San Francisco’s elections. The Department is committed to maintaining an inclusive workplace by providing the training, resources and tools necessary for all employees to succeed in delivering equitable services to City residents. (To learn more about the Department’s internal racial equity goals, please read our 2021-23 Racial Equity Action Plan.) To find out how our employees put democracy into action on a day-to-day level and learn about some of the tasks that Department of Elections are involved in, watch this short video about  Working at the Department of Elections.

The mission of the Department of Elections (Department) is to provide equitable access to voting and election-related services and to conduct free, fair, and functional elections for the City and County of San Francisco. Serving approximately 500,000 registered voters, the Department operates in an open and transparent manner and invites community members to observe elections processes and to provide feedback, making a concerted effort at all times to inspire public confidence in the integrity of elections in the City.

The Department invites applications for the 1840 Junior Management Assistant (Temporary Exempt) position in the Administration division of the Department. The Administration division provides oversight of the Department’s financial, personnel, administration, and general support services. In addition, the person in this position will oversee the Department’s Ballot Return Program.

This position reports to the Budget, Procurement, and Purchasing Manager and serves as a management-support associate responsible for various tasks in the administration division.

Position Schedule and Hours:

Work hours are generally 8 a.m. to 5 p.m. However, work hours will vary widely in accordance with the demands of the election cycle and will range between 30 and 70 hours per week. The person in this position must be available to work overtime both during the week and on weekends as necessary. Overtime hours are paid at 1.5 the hourly rate.

Position Salary: $35.1375 to 42.7375

Position Description:

Summary of Key Functions

In addition to the range of duties assigned to the 1840 job class, the person in this position will assist in conducting and organizing the Department’s purchasing activities and election-specific logistics, services and programs. 

Purchasing: Purchasing responsibilities include review of departmental purchasing requests, and procurement of supplies, materials, equipment, and services for the Department. The person in this position maintains responsibility for acquisition of suitable products and services, at the best price and within the delivery time required, while ensuring that that all purchases conform to City and County of San Francisco policies. The person in this position will also assist with contracting, working with City agencies, such as the Civil Service Commission and the Office of Contract Administration, in preparing and monitoring the executed contracts.

Logistics Coordination: The person in this position maintains responsibility for coordinating various election activities and serving as liaison to other City agencies and departments such as City Hall Building Services, Reproduction & Mail Services, Sheriff's Department, Central Shops, Department of Public Works, and the United State Postal Service. Other election specific responsibilities include preparation of rental plans for approximately 300 vehicles each election, including coordinating delivery and return of the vehicles; preparation of plans for the space required to execute various election processes for each election and coordinates various office support services.

The person in this position will also be assisting in the hiring of staff for the Ballot Return Program.

Election Services and Programs: The person in this position participates in the development and implementation of practices aimed at increasing the effectiveness and efficiency of the divisional processes, reducing administrative costs, and further streamlining services in anticipation of the future needs of San Francisco voters. Assists with the implementation of new programs and/or processes for the purpose of achieving organizational objectives and ensuring compliance with legal requirements.  Oversees the Ballot Return Program, including hiring and management of ballot retrievers and collaborating with the Sheriff’s Department the retrieval and transport of voted ballots during a 29-day early voting period for each election

Minimum Qualifications

Possession of a baccalaureate degree from an accredited college or university with major coursework in public or business administration, accounting, finance, economics, social sciences, education, or related field, or other areas closely related to specific department program or function.

Substitution: May substitute up to two (2) years of the required education with additional qualifying experience in program/office/operations management, budget development and/or administration, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

If you have any questions regarding this recruitment or application process, please contact Tish McNorton, by email at [email protected].

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement

Carol Isen - Human Resources Director

All your information will be kept confidential according to EEO guidelines.

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.