Jr. Contracts and Compliance Analyst (1820)

Who We Are.     Join our team and help the Department of Children, Youth and Their Families (DCYF) make San Francisco a great place to grow up!

DCYF is a strong voice at the heart of the City’s commitment to children, youth, TAY, and their families. We have administered San Francisco’s Children and Youth Fund since 1991, bringing together government agencies, schools, and community‐based organizations (CBOs) to help our city’s youth and their families lead lives full of opportunity and happiness. DCYF and our partners have a proud history of funding high quality, culturally relevant and empowering services with a deep commitment to advancing equity and healing trauma.

DCYF provides grants and technical assistance to CBOs and supports partnerships with public agencies to provide services in all San Francisco’s neighborhoods. Our funding areas include Early Care and Education; Educational Supports; Emotional Well-Being; Enrichment, Leadership & Skill Building; Family Empowerment; Justice Services; Mentorship; Outreach & Access; Out of School Time; and Youth Workforce Development.

Through our funding, partnerships, and community engagement efforts we seek to support a continuum of services that provides children, youth, TAY and their families with opportunities to be healthy, succeed in school, prepare for the future, engage in positive activities and live in safe and supported communities.

What You Will Do.   Under direction of the Grants Manager, this position provides general analytic and procedural support to the Contracts and Compliance Team.  This position will perform a full audit of grants management systems in use by the department. Following the audit, Analyst will make recommendations to management on potential system improvements. Projects approved from these recommendations will be planned and executed by the Analyst prior to the next funding cycle. 

The primary responsibility is to administer the contracting process for the hundreds of grant agreements created by DCYF each funding cycle.   Essential job duties include: Creates all department grant agreements utilizing the City’s PeopleSoft system; Fulfills grant agreement approval process from document creation to purchase order assignment and ensures all compliance criteria are met in timely fashion; Supports Contracts & Compliance Analyst in the creation, tracking, and compliance monitoring of professional service contracts; Oversees document management, including filing, storage and digital accessibility; Sends communications to department grantees, including award letters, and grant updates; Tracks insurance certificates and other grantee compliance information;  Performs data entry for department databases and Contract Management System; Liaises with  department grantees on technical issues surrounding contract approval;  Conducts basic research projects on behalf of department; assists senior team members with more complex projects; Creates and maintains Contracts and Compliance Team project calendars and important grantee compliance deadlines; Coordinates with other DCYF teams on internal project logistics; and Fulfills audit confirmations from grantees and accounting firms. 

1.Possession of a baccalaureate degree from an accredited college or university; AND one (1) year of professional experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration; OR

2. Possession of a baccalaureate degree from an accredited college or university in accounting, finance, public or business administration, economics, urban studies, public policy or a related field

SUBSTITUTION: May substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2,000 hours) of additional qualifying experience will be considered equivalent to 30 semester/45 quarter units.

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

All work experience, education, training, and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

Questions: Please e-mail Gilda Cassanego, Sr. Human Resources Consultant at [email protected] if you have questions about the application process. 

Selection Procedures:

Candidates will be e-mailed a link to complete a Supplemental Questionnaire that has multiple choice questions and 2 essay questions. 

The purpose of this questionnaire is to evaluate your experience, training and education, and their relation to the job-related knowledge, skills, and abilities needed to perform the essential functions of this position.  These responses should be consistent with the information on your application and are subject to verification.

The information in the questionnaire will not be scored and is collected for informational purposes only.   Applicants must also complete the official application.

Candidates who send in a completed questionnaire by the filing deadline will be considered for the position.  Applicants who meet the minimum qualifications are not guaranteed to advance through all steps in the selection process.

Specific information regarding this recruitment:

• Application Opening – November 17, 2021
• Application Deadline – December 8, 2021
• Compensation:  $32.80 - $39.87 Hourly / $2,624 -$3,190 Monthly / $68,224- $82,940 Annually
• Appointment Type: This is a Permanent-Exempt (PEX) Category 18 Appointment and is limited up to three (3) years.
• Fill Type: Permanent Exempt (PEX)
• Selection Procedure: Review of Applicant’s Supplemental Questionnaire
• List ID: TEX-1820-117093

Additional Information Regarding Employment with the City and County of San Francisco

• Information About The Hiring Process
• Position Based Testing Information
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be vaccinated against COVID-19 as a condition of employment.  For details on how it is applicable to your employment, please click here.

All your information will be kept confidential according to EEO guidelines.

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be vaccinated against COVID-19 as a condition of employment.  For details on how it is applicable to your employment, please click here.

The City and County of San Francisco encourages women, minorities, and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be vaccinated against COVID-19 as a condition of employment.  For details on how it is applicable to your employment, please click here.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be vaccinated against COVID-19 as a condition of employment.  For details on how it is applicable to your employment, please click here.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.