Legislative Clerk (8118)

  • 1 Dr Carlton B Goodlett Pl, San Francisco, CA 94102, USA
  • Full-time
  • Fill Type: Permanent Exempt
  • Work Hours: Regular
  • Job Code and Title: 8118-Legislative Clerk

Company Description

The Board of Supervisors is the legislative branch of the City and County of San Francisco that responds to the needs of the people, establishes city policies, and adopts ordinances and resolutions. For more information visit: https://sfbos.org/

Job Description

The 8118 Legislative Clerk is responsible for performing specialized clerical work that involves extensive knowledge of departmental functions and the legislative process.

Under general supervision, duties include evaluating and preparing proposed legislation for processing by the Office of the Clerk of the Board and ultimately for consideration and action by the Board of Supervisors. This position is responsible for ensuring proposed legislation and appeals are in compliance with all relevant laws, before the item is eligible to move forward in the legislative process.

The Legislative Clerk will make regular contact with City departments and outside individuals to obtain and furnish information on specialized legislative matters, Board Agenda preparation, and collecting and reviewing technical legislative documents for completeness and accuracy.

Essential Functions of this position include:

  • Is responsible to receive and screen proposed legislation submitted to the Clerk's office for completeness, form, content and attachments; registers and assigns file numbers to such documents; types and sets up appropriate files; and routes proposed legislation to appropriate committee.
  • In conjunction with the Assistant Clerks, is responsible in ensuring that submitted legislation is in compliance with Federal, State, and Local laws, Board Rules and Office Policies and Procedures before all legislative files are ready for appropriate legislative action (Board Rule 2.8).
  • Accurately creates summaries of proposed legislation for appropriate calendars, and ensures the relevant information is contained therein.
  • Contacts and follows up with departments and other sources to obtain required attachments or documents missing from proposals, and assures such attachments and documents are submitted before an item is submitted for a draft agenda.
  • Prepares, publishes and posts noticing requirements for specialized legislative matters.
  • Communicates with various departments and others regarding obtaining amendments or other changes in legislation within the prescribed deadlines pursuant to the guidelines and Code provisions.
  • Provides and receives information to and from departments and the general public regarding the status of legislative matters.
  • Independently composes and types correspondence relative to office operations, requiring knowledge of operations and regulations, for department and Supervisors offices prior to providing it to the Clerk of the Board for signature and/or approval.
  • Serves as responsible party in department for receiving and administrating appeals to the Board of Supervisors and providing departmental policy guidance to the public throughout the appeal process.
  • Provides assistance to the Assistant Clerks and their committees with administrative tasks and duties, such as writing legislative referrals to affected departments, creating and processing legal notices, and compilation of other reports or records to effectuate the legislative process.
  • Performs other duties as required.

Qualifications

  • Three years of progressively responsible and diversified clerical and typing experience, preferably performing clerical work for a legislative or policy making body, or a closely related legal field, AND
  • Ability to type 50 wpm.

Additional Requirements: Ability to work in a standard office environment which may involve prolonged sitting, bending and operation of typing, word processing and other office equipment; and ability to work outside normal business hours and evening meetings when necessary. Ability to adapt to change, work as part of a team. Must be able to effectively manage stressful situations.

Please Note: Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

Desirable Qualifications:

  • Ability to carry out responsibilities in a busy environment while keeping tight timelines.
  • Ability to prioritize and to act with only general direction.
  • Strong organizational and people skills.
  • Demonstrated ability to use computer applications, including email, word processing, spreadsheets, databases and the internet to develop, prepare and/or maintain correspondence, reports and other documentation.
  • Experience writing accurate, well organized and grammatically correct documents, which include, but are not limited to letters, memoranda and reports.
  • Exercise sound judgment to make decisions, and appropriately refer issues to manager when needed.

Verification:

Verification of Typing Abilities: Candidates must submit certification of their typing abilities. Certificates must be dated within the past six months. Please ensure typing certificates reflect the applicant's name, date certificate was obtained, typing speed, accuracy rate and a certificate number. For this recruitment, online test will be accepted.

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. More information can be found here.

Additional Information

Application Opening: October 15, 2021
Application Deadline: Upon until the position is filled. The earliest it may close is Friday, October 29, 2021.

Compensation: The normal annual salary range is $83,980-102,050

Appointment Type: Permanent Exempt (PEX): This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer. The duration of the appointment shall not exceed 36 months.

Additional Information Regarding Employment with the City and County of San Francisco:

For questions regarding this recruitment or application process, please contact the recruitment analyst, Jessica Wong at [email protected]

Please note: All your information will be kept confidential according to EEO guidelines      

Carol Isen - Human Resources Director

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be vaccinated against COVID-19 as a condition of employment.  For details on how it is applicable to your employment, please click here.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.