Document Control Technician - San Francisco Employees' Retirement System (1750)

  • 1145 Market Street, 5th Floor, San Francisco, CA, United States, San Francisco, CA
  • Full-time
  • Fill Type: Temporary Exempt
  • Work Hours: Regular
  • Job Code and Title: 1750-Microphoto/Imaging Technician

Company Description

The San Francisco Employees’ Retirement System offers an exceptional opportunity for the right candidates to serve this historic, well established City Department by engaging in interesting and rewarding mission critical work. Established in 1889 as a fund for families and orphans of firefighters and police officers, today the San Francisco Employees’ Retirement System serves more than 75,000 active, vested and retired employees of the City and County of San Francisco and their survivors. 

Our Mission

The San Francisco Employees’ Retirement System is dedicated to securing, protecting and prudently investing the pension trust assets, administering mandated benefits programs, and providing promised benefits to the active and retired members of the City and County of San Francisco.

Job Description

Compensation: 
$50,232 - $61,022 Annually

Appointment Type:
This is a Temporary Exempt appointment. This position is excluded by the Charter from the competitive Civil Service examination process, is considered “at will” and serves at the discretion of the Appointing Officer. 

Under general supervision, the Document Control Technician operates a variety of equipment used in producing copies of legal documents, payroll and retirement system records, and other printed materials.

Examples of primary duties may include:

  1. Operates a wide variety of microfilm and/or imaging equipment including (but not limited to) multifunction printers (MFP), photocopiers, print and microfiche scanners, document scanners, reader printers, and viewers.
  2. Sorts, scans and prints documents. Prepares documents for scanning by removing metal clips and staples.
  3. Performs quality assurance and quality control on imaged documents and/or index documents based on identifiers and recording information.
  4. Files and retrieves documents; researches and retrieves archival documents.
  5. Shreds confidential documents.
  6. Replenishes, cleans, and maintains scanners and photocopiers.
  7. Requisitions materials and supplies and checks stock.
  8. Prepares various reports/documents by using computer applications.
  9. Maintains logs of work received and completed.
  10. Processes mail; opens, time stamps, sorts, and distributes the incoming mail; stuffs and seals envelopes; makes daily pickup and delivery to ensure timely mailing and receipt of mail.
  11. Delivers and/or retrieves documents from U.S. Postal Offices and various work sites.
  12. Responds to inquiries from the staff; assists staff in using the reader machine, MFP and document scanner.

Qualifications

Experience:
One (1) year of experience as a microphoto/imaging technician in the operation and maintenance of microfilm/imaging and reproduction equipment.

Desirable Qualifications:

The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring.

  • Minimum of one year verifiable experience working with a service bureau or an equivalent division in a large scale corporation.
  • Minimum of one year verifiable experience operating a commercial document scanner.
  • Minimum of one year verifiable experience operating a multifunction printer.
  • Minimum of one year working knowledge of a document management software application.
  • Minimum of one year working knowledge of various computer applications including word processing, spreadsheets, database management and Optical Character Recognition (OCR) engine.
  • Experience with providing customer service.

Verification:
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Selection Procedures:

Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine candidates’ qualifications. Only those applicants who most closely meet the needs of the Agency will be invited to participate in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement in the selection process.

Additional Information

Receipt of applications may close at anytime, but not before October 12, 2021.  Applicants are encouraged to submit their application immediately.

In line with the Official Public Health Order to slow the spread of COVID-19, “shelter-in-place” has been issued for all San Francisco residents that is expected to be in effect until further notice. As a result, Department of Human Resources (DHR)’s office (located at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103) is currently closed to the general public. If you have any questions, please feel free to email the Human Resources Analyst listed on this announcement.

Additional Information Regarding Employment with the City and County of San Francisco:

If you have any questions regarding this recruitment or application process, please contact the recruitment analyst, Grace Tam at [email protected]

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be vaccinated against COVID-19 as a condition of employment.  For details on how it is applicable to your employment, please click here.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.