Senior Contracts & Fiscal Analyst (1823) (PEX)

  • Full-time
  • Work Hours: Regular
  • Job Code and Title: 1823-Senior Administrative Analyst
  • Fill Type: Permanent Exempt

Company Description

Appointment Type: This is a Permanent Exempt (PEX), Full-Time position with an anticipated duration of up to three (3) years. This position is excluded by the Charter from the competitive civil service examination process and incumbents are considered “at will” and shall serve at the discretion of the Appointing Officer.

The San Francisco Adult Probation Department values the individuality and diversity of justice involved adults, recognize the unique challenges they face, and invest in their success through services designed to help them permanently exit the criminal justice system. Our reentry and rehabilitative services complement our supervision strategies by providing a unique blend of opportunity and accountability. We extend a continuum of integrated services to address our client’s criminogenic needs and empower them to become productive members of the community. SFAPD dedicates endless energy toward enhancing public safety, seeking victim restoration and accountability, providing structured and evidence-based supervision, all on the behalf of the Superior Court of San Francisco.

Job Description

Under the direction of the Fiscal and Contracts Compliance Officer, the Senior Contract and Fiscal Analysts performs complex contracts administration; budget analysis; development and administration and fiscal analysis. Responsibilities include analyze existing and proposed fiscal and administrative policies and procedures; conduct studies; identify administrative and fiscal issues and recommend process improvements; centralize all contract management in the Finance Division to ensure coordination and adherence to city’s contracting requirements; provide fiscal support including budget, financial reporting and grants management.

Responsibilities

  •  Develop contracting policies/procedures and processes
  • Provide technical assistance and training to department staff and suppliers on departmental and city contracting policies, procedures and processes 
  • Conduct competitive contract vendor selection processes including public bids and requests for proposals/qualifications
  •  Negotiate contracts and grant agreements; coordinate contract management with department staff 
  • Analyze expenditures and revenue trends; prepare financial reports.
  • Support budget analysis, development and administration
  • Analyze and interpret existing, newly enacted and proposed local, state, federal legislation and regulation for policy and financial impact on the department; develop; implement and monitor new and revised reporting systems required by legislation. 
  • Assist department staff establish a consistent level of quality, accuracy and compliance with departmental standards.
  • Perform other duties as assigned

A successful candidate will:

  • Demonstrate the ability to work in a diverse environment
  • Demonstrate comfort leading, negotiating and influencing others
  • Demonstrate strong planning, communication, organizational and collaboration skills
  • Demonstrate strong oral and written communication skills
  • Demonstrate the ability analyze, solve problems, identify business requirements and prioritize planned and unplanned work
  • Demonstrate the ability to work with cross-functional teams

Qualifications

Possession of a baccalaureate degree from an accredited college or university and three(3) years full-time equivalent experience performing professional-level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in the areas of budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.

Substitution:

Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for one (1) year of required experience.

Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.

Verification:

Verification will be required at the time of hire.

Applicants may be required to submit verification of qualifying education and experience at any point in the application, and/or departmental selection process. 

When requested, all applicants must submit verification of qualifying education and experience. Verification of qualifying education and experience, when requested, must be submitted on employer’s official letterhead, specifying name of the applicant, job title(s), duties performed, dates of service, and must be signed by the employer or the employer’s authorized representative.  City and County employees will receive credit for the duties of the class/position to which appointed.  Credit for experience obtained outside of the employee’s classification will be allowed only if recorded in accordance with the provisions of the Civil Service Commission Rule 110.9.1.  City employees relying upon qualifying work experience gained outside the City and County of San Francisco must submit written verification of such experience as described above. 

Verification of experience may be waived if impossible to obtain. The applicant must submit a signed statement explaining the reason for the request for waiver.  Waiver requests will not be automatically granted, but will be considered on a case-by-case basis. 

Failure to submit required verification or request for waiver when requested may result in the rejection of the application.

Information on how to verify educational requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456 
 
Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.  For additional information regarding verification, refer to http://www.sfdhr.org/index.aspx?page=20#verification.

SELECTION PROCEDURES:

Applications will be screened for relevant qualifying experience and education.  Only those candidates who most closely meet the needs of the Department will be invited to continue in the selection process. Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process.  The department may implement additional screening mechanisms in order to determine candidates’ qualifications for this position.

Additional Information

How to Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.sf.gov/ and begin the application process.

  1. Select the “I'm Interested" button and follow instructions on the screen.

Human Resources Analyst Information: If you have any questions regarding this recruitment, please send your inquires to Michele Nieve, Human Resources Manager, at [email protected].

Additional Information Regarding Employment with the City and County of San Francisco:

All your information will be kept confidential according to EEO guidelines.

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

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