Mayor's Office of Housing and Community Development

MOHCD’s mission is to address social, economic, and racial inequities through the creation of affordable housing opportunities and the funding of essential services that are foundational for strong communities.  We are industry leaders in the implementation of policies for the creation, rehabilitation and preservation of affordable housing.  In our hiring practices, we strive to build teams that reflect the diversity of our City and the populations we serve, and we urge qualified candidates of all races, ethnicity, sexual orientation, and gender identity to apply.

Position Description

This position will serve as Executive Assistant to the Director of the Mayor’s Office of Housing and Community Development, providing high-level support including but not limited to:

• Key departmental communication including:
  • Developing and editing PowerPoint slides for departmental presentations to key stakeholders
  • Reviewing memos and documents for consistent style, typos, formatting, etc.
  • Screening of certain calls and identifying/escalating important issues for the Director
• Key departmental calendaring and scheduling including:
  • Managing calendars for the department’s Director and certain Deputy Directors
  • Calendaring for MOHCD/Mayoral events (e.g., groundbreakings, grand openings, etc.)
  • Schedule coordination for meetings with key stakeholders including the Mayor and members of the Board of Supervisors, as well as for department-wide events
• General Administration Support including:
  • Assisting in the coordination of MOHCD events 
  • Addressing copier room and supply room needs
  • Booking air travel and coordinating reimbursements for Executive staff
  • Coordinating office organization efforts such as management and off-siting of files
  • Supervising other admin staff, as requested.

1. Possession of a Baccalaureate Degree from an accredited college or university with major coursework in public or business administration, accounting, finance, economics, social sciences, education or related fields, or other subject areas closely related to a specific departmental program or function; AND

2a. Three (3) years full-time equivalent experience performing professional-level management and/or administrative duties in functional areas such as: program/office/operations management,- budget development and/or administration, development and administration of contractual agreements and/or grants, or other closely related functional areas;

Substitution: Applicants may substitute up to 2 years of the required education with additional qualifying experience in program/office/operations management, budget development and/or administration, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Desirable qualifications:

• Exceptionally organized and thorough
• Ability to maintain confidentiality.
• Skilled at knowing what and when to escalate or ask for assistance.
• Calm and effective in an environment which is often fast-paced and unpredictable.
• Excellent writing and proofreading skills
• Expert at Microsoft Word, Excel, Outlook
• Experience at event planning

In line with the Official Public Health Order to slow the spread of COVID-19, “shelter-in-place” has been issued for all San Francisco residents that is expected to be in effect until further notice. As a result, Department of Human Resources (DHR)’s office (located at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103) is currently closed to the general public. If you have any questions, please feel free to email the Exam Analyst listed at the end this job ad.

Specific information regarding this recruitment process are listed below:

• Full-time
• Fill Type: Permanent Exempt
• Work Hours: Regular
• Working Title: Executive Assistant to the Director
• Job Code and Title: 1844 - Senior Management Assistant 
• Important Requirement: Include your Resume and Cover Letter
• Application Opening: Wednesday, April 12, 2023
• Filing Deadline: Friday, May 5, 2023 - 11:59 pm
• Annual Salary: $100,100 -  $121,680

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HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ and begin the application process. • Select the “I’m Interested” button and follow instructions on the screen 7 Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement

Exam Analyst Information: If you have any questions regarding this recruitment or application process, please contact the exam analyst at Karen Henderson - [email protected].

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

All your information will be kept confidential according to EEO guidelines.

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.