Administrative Analyst, Treasure Island Development Authority (1822)

  • Full-time
  • Job Code and Title: 1822-Administrative Analyst
  • Fill Type: Temporary Exempt

Company Description

About the Treasure Island Development Authority (TIDA)

Working at the Treasure Island Development Authority (TIDA) allows for a unique opportunity to be a part of a once-in-a-lifetime redevelopment project that will create a new neighborhood in the middle of the San Francisco Bay. TIDA, a department within the Office of the City Administrator, is responsible for implementing the multibillion-dollar program to redevelop the former Naval Station Treasure Island, including the development of 8,000 homes, over 500,000 square feet of retail and office space, 290 acres of new parks, geotechnical improvements, new streets and utility infrastructure, and other public and community facility improvements. As a department, TIDA currently manages a $30M annual budget partially supported by revenues from commercial and residential tenants located on Treasure Island. The position supports the administration and operations of TIDA and is responsible for certain accounting functions, ongoing financial analysis, and technical support for the Real Estate and Finance and Administration divisions.


Appointment Type: Temporary Exempt (TEX), this position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer.

Job Description

Under the general direction, the 1822 Administrative Analyst conducts complex analysis to support the financial administration of the Treasure Island Development Authority (TIDA). The position performs difficult and detailed professional-level analytical work in a variety of functional areas, such as: budget development and financial administration of commercial and residential leases; administration and monitoring of commercial and residential lease compliance; development and evaluation of management/administrative policies related to Real Estate and Finance; and complex financial/fiscal analysis and reporting in support of the Real Estate and Finance and Administration divisions.

Essential functions of the 1822 Administrative Analyst include but are not limited to:

  1. Compile, process, and deposit daily check register to record commercial and residential rent each month. This process requires close coordination with the City Administrator’s Office central accounting division to record revenue deposits in City’s financial system. This function does not require accounting experience or direct administration in the City’s financial system.
  2. Compile, process, and analyze insurance requirements for commercial tenants. Send requests and reminders to tenants regarding missing insurance documents or expiration of insurance documents. Create / update / track insurance requirements.
  3. Update and track tenant and lease information/data: gather relevant data, information and/or documentation from tenants and TIDA Real Estate personnel; update internal files to reflect ongoing lease compliance such as security deposits, monthly rent, required insurance coverage, and other provisions of the lease; gather additional information and/or revise methodology as needed.
  4. Prepare or assist in the preparation of a variety of management reports for Real Estate and Finance and Administration divisions: prepare tenant ageing reports to report on rent collections, delinquencies, and security deposit balances; prepare summary of tenants and leases; and write or assist in writing reports as requested by administrative and/or management staff; prepare insurance compliance report; presents reports, including formal presentations to groups.
  5. Performs analysis for real estate/fiscal/financial reporting: monitor and analyze commercial and residential rent revenues and report to ensure compliance with lease parameters; gather information and prepares documentation related to fiscal/financial reporting on revenue collections and operating expenditures; performs and/or assists in fiscal/financial analysis; compiles information and documentation in preparation for producing and/or drafts fiscal/financial reports.
  6. Performs analysis for development of administrative, management, program and organizational policies and procedures: analyze existing policies, procedures and work practices; consult with managers, administrators and other staff to evaluate current policies and procedures for tracking compliance and fiscal reporting related to commercial and residential real estate portfolio; consult with managers, administrators and other staff to evaluate current policies and procedures for general finance and administration practices; compile and gather relevant information and best practices across City departments to improve department’s policies and procedures; identify issues and determine analytical standards in consultation with supervisor, manager, departmental personnel and other individuals/experts; and develop or assist in developing recommendations to update the department’s current policies and procedures and/or revise methodology as needed.
  7. Performs related duties as required.

 

IMPORTANT AND ESSENTIAL KNOWLEDGES, SKILLS, AND ABILITIES

Knowledge of: the principles, procedures and legal standards required to provide professional-level analytical assistance to administrative staff in such areas as: budget development and monitoring; financial/fiscal analysis and reporting; development of management/administrative policies and procedures; analysis of existing and proposed legislation, legal standards and regulatory mandates; development and administration of contractual agreements; and/or grant monitoring and administration.

Ability to: identify, research and gather relevant information from a variety of sources; read and interpret complex written materials; analyze and evaluate data, procedures, interrelated processes and other information; formulate conclusions and/or alternatives and develop effective recommendations; use work-related computer applications, including e-mail, word processing, Excel spreadsheets, databases and the internet; prepare well-organized and accurate documents such as reports, memos, and correspondence; synthesize ideas and factual information into clear and logical written statements; speak clearly and concisely in order to express ideas and communicate work-related information to a variety of individuals and groups; listen, ask appropriate questions and effectively elicit information; establish and maintain effective working relationships with staff, officials and the general public, including a variety of individuals and groups.

Qualifications

These minimum qualifications are to be used as a guide for establishing the education, training, experience, special skills and/or license which may be required for employment in the class. Although these minimum qualifications are typical of the class, additional minimum qualifications and special conditions may apply to a particular position and will be stated on the job announcement.

1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university; and one (1) year full-time equivalent experience performing professional-level analytical work, as described in Note A; OR

2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework as described in Note B; OR

3. Possession of a baccalaureate degree from an accredited college or university, and two (2) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR

4. Possession of a baccalaureate degree from an accredited college or university with major coursework as described in Note B and one (1) year full-time equivalent experience performing professional-level analytical work as described in Note A;

SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Notes on Qualifying Experience and Education:

A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1822, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1820 is considered qualifying.

B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1822.


Important: Your application MUST include a resume and a cover letter that explains why you are applying for this job, and how your experience makes you a good fit for this role.  To upload these items, please attach using the "additional attachments" function.

Verification: Applicants may be required to submit verification of qualifying education and experience at any point in the application and/or departmental selection process. Written verification (proof) of qualifying experience must verify that the applicant meets the minimum qualifications stated on the announcement. Written verification must be submitted on employer’s official letterhead, specifying name of employee, dates of employment, types of employment (part-time/full-time), job title(s), description of duties performed, and the verification must be signed by the employer. City employees will receive credit for the duties of the class to which they are appointed. Credit for experience obtained outside of the employee’s class will be allowed only if recorded in accordance with the provisions of the Civil Service Commission Rules. Experience claimed in self-employment must be supported by documents verifying income, earnings, business license and experience comparable to the minimum qualifications of the position. Copies of income tax papers or other documents listing occupations and total earnings must be submitted. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. 

Additional Information

Compensation:  $45.6250- $55.4625 hourly

Application Opening: March 23, 2023 (Amended: April 10, 2023)

Applicants are encouraged to apply immediately as this recruitment may close at any time, but not before April 21, 2023.

This announcement has been amended to extend the filing period for additional recruitment and clerically amended to reflect the extended application deadline from April 7, 2023 to April 21, 2023. 

Late or incomplete submissions will not be considered. Mailed, hand delivered or faxed documents/applications will not be accepted.

In line with the Official Public Health Order to slow the spread of COVID-19, “shelter-in-place” has been issued for all San Francisco residents that is expected to be in effect until further notice. As a result, Department of Human Resources (DHR)’s office (located at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103) is currently closed to the general public. If you have any questions, please feel free to email the Human Resources Analyst listed on this announcement.

Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine candidates’ qualifications. Only those applicants who most closely meet the needs of the Agency will be invited to participate in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Qualified applicants with disabilities requiring reasonable accommodation in the selection process must contact the Agency by phone at (415) 554-6000 or, if hearing impaired at (415) 554-6015 (TTY).

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

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