This is a Position-Based Test conducted in accordance with CSC Rule 111A.

• Application Opening: October 11, 2022
• Application Filing Deadline: October 24, 2022
• Analyst Name: Victor Mena
• Annual Salary: $83,200 - $101,192

WHO ARE WE?
San Francisco Public Utilities Commission (SFPUC)
Headquartered in San Francisco, we have 2,300 employees operating across eight counties serving more than 2.7 million customers in the San Francisco Bay Area – 24 hours per day, 365 days per year.

Our Mission: To provide our customers with high quality, efficient, and reliable water, power, and wastewater services in a manner that values environmental and community interests and sustains the resources entrusted to our care.

Our Vision: We are an innovative utility leader, recognized for excellent results in service, safety, stewardship, and inclusiveness.

We are an award-winning and industry-leading utilities organization committed to our customers, community interests, and the environment. To learn more about our organization, please visit our website at https://www.sfpuc.org/.

We are proud of our infrastructure and programs, but most importantly, we value our highly qualified and dedicated workforce which ensures that this vision becomes a reality.

To learn more about working at the SFPUC, visit our career site at https://www.sfpuc.org/about-us/careers-sfpuc

The Wastewater Enterprise Maintenance Division

Wastewater Enterprise (WWE) Maintenance Division is responsible for maintaining, repairing, and improving our process equipment and facilities while promoting a culture of safety and reliability.

We are a diverse and unique group of individuals who are proud to work alongside one another as a team, providing a responsive and professional service.

We ensure that our organization continues to meet our permit requirements, our ratepayers' expectations, and our obligation to preserve the natural resources entrusted in our care.

Under general direction, assists in planning, coordinating and directing the stores administration of the purchasing department of a property control storage facility; performs important duties in the assignment and supervision of storekeeping personnel and the control and inspection of their work; and performs related duties as required

The Stores and Equipment Assistant Supervisor will direct all WWE warehouse functions of supply/equipment for WWE Maintenance, Operations, and Collections and Capital projects; performs important duties in the assignment and supervision of storekeeping personnel and the control and inspection of their work; and performs related duties as required.

This position is responsible for the interpretation, execution and enforcement of established methods and procedures and for the development of new and improved methods and procedures related to modern and efficient storekeeping. 

The Stores and Equipment Assistant Supervisor coordinates all storekeeping functions; inspects for proper storage of supplies, cleanliness of premises and adherence to established departmental storekeeping procedures; assures uniformity of methods and procedures in use; assists in coordinating storekeeping activities.

This position oversees and approves requisitions for restocking supplies for use in storekeeping activities. Order material, inspect inventory control records, contact vendors regarding product specifications or other details, inspect material received, write work orders, write specifications for new items, check correctness of requisitions and material orders make purchases from petty cash fund, and check material received registers.

This position works closely with other WWE groups to standardize inventory control procedures. Use computerized inventory management systems to track inventory and perform cycle counts.

Essential Functions:

1. Coordinates all storekeeping and toolroom functions of the San Francisco Public Utilities-Wastewater Treatment WWE.

2. Recommends improved methods and procedures and better use of available facilities and equipment; consults with various departmental personnel to determine their needs and to assist in solving warehouse and other procurement issues but not limited to Purchasing matters

3. Coordinates and supervises the activities of the Division Warehouse

4. Inspects for proper storage of supplies

5. Directs and supervises the receipt, recording, safekeeping, release, and final disposition of all Wastewater inventory

6. Directs the activities of obsolete inventory of wastewater parts

7. Responsible for ordering material, inspect inventory control records, contact vendors regarding product specifications or other details inspect material received for both operational needs and project spare parts

8. Work closely with Asset Management, standardizing inventory control procedures; establishing inventory policy for R&R projects; and developing a coordinated approach for stock replacement of local water and wastewater pipes in accordance adhering with projects

9.  Manage stock in the latest version of the SFPUC's computerized maintenance management system (Maximo) in conjunction with informer DataSplice inventory module

10. This position will supervise subordinates

Minimum Qualifications

EDUCATION: Requires completion of four years of high school, and

EXPERIENCE: Seven years of progressively responsible experience in storekeeping activities, including at least two years as a supervisor of a large or several small storerooms; or an equivalent combination of training and experience.

LICENSE: Requires possession of a valid state motor vehicles operator's license.

Desirable Qualifications: The stated desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring

·  Strong knowledge of Maximo (CMMS) procurement, inventory control, Mobile solutions software cycle count and documentation, Oracle Peoplesoft Supply Chain Data management, Wastewater treatment facility

·  Forklift Operator License

·  Possession of a valid state motor vehicles operations’ license

·  Effective communicator in both written and verbal (must have strong communication skills)

Verification:

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

Selection Procedures 

Minimum Qualification Supplemental Questionnaire (MQSQ): Candidates will be required to complete a MQSQ as part of the employment application. This MQSQ is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications (MQ) for this position. The MQSQ will be used to evaluate if the applicant possesses the required minimum qualifications.

Supplemental Questionnaire Examination (Weight: 100%)

Candidates meet the minimum qualifications will be sent a Supplemental Questionnaire examination. The Supplemental Questionnaire examination is designed to measure the knowledge, skills and abilities required for the position 1938 Stores and Equipment Assistant Supervisor, including but not limited to:

* Ability to supervise, assign, inspect and coordinate the work of a large number of subordinates engaged in storekeeping activities at widely scattered locations.

* Knowledge of the organization of the various department; the materials, supplies, and equipment commonly used in their operation.

* Knowledge of modern storekeeping methods and techniques, as applied to the purchasing department; or a Property Control storage Department; the organization of the various department; the materials; supplies, and equipment commonly used in their operation.

* Ability to establish and maintain effective working relationships with city and county officers, employee and vendors.

All candidates’ responses to the Supplemental Questionnaire examination must be consistent with the application and are subject to verification. All relevant experience, education and/or training must be included in the responses in order to be reviewed in the rating process. Once submitted, applicants' responses to the examination cannot be changed.

A passing score on the Supplemental Questionnaire must be achieved in order to be placed/ranked on the Eligible List. Candidates will be placed on the eligible list in rank order according to their final score. The hiring department may administer additional position-specific procedures to make final hiring decisions.

Eligible List/Score Report:

A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be of 6 months, and may be extended with the approval of the Human Resources Director.

To find Departments which use this classification, please see https://sfdhr.org/sites/default/files/documents/Forms-Documents/Position-Counts-by-Job-Codes-and-Department-FY-2021-22.pdf. 

Terms of Announcement:

Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website.

The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About The Hiring Process
• Conviction History
• Disaster Service Worker
• Employee Benefits Overview  
• Equal Employment Opportunity 
• ADA Accommodation
• Veterans Preference
• Seniority Credit in Promotional Exams
• Right to Work
• Copies of Application Documents
• Diversity Statement

HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ and begin the application process.

Select the “I’m Interested” button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Exam Analyst Information: If you have any questions regarding this recruitment or application process, please contact the exam analyst, Victor Mena at [email protected].

Please note: all your information will be kept confidential according to EEO guidelines       

SFPUC | VM | PBT-1938-118934 | (415) 793-9786

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.