San Francisco Public Library (SFPL) is dedicated to free and equal access to information, knowledge, independent learning and the joys of reading for our diverse communities. The library system includes the architecturally significant Main Library in the city’s Civic Center, 27 neighborhood branch libraries, two administrative buildings and four bookmobiles. With a collection of more than 3.7 million items, and circulation exceeding 11 million each year, SFPL serves more than 6 million visitors annually. The library system has extraordinary political and fiscal support that mandates an annual funding allocation from the city’s property tax revenues, resulting in a budget of $185 million in FY 23. With a strong budget, SFPL has approximately 900 employees committed to outstanding public service.

San Francisco Public Library (SFPL) is committed to building a culture and workplace that is accessible and equitable to all current and future employees, and actively cultivates a safe environment in which all people, regardless of background, identity, or ability, are welcomed. The Library fosters a diverse and inclusive community by celebrating the individuality, strengths, and talent of our staff.    

The Library is invested in serving everyone and advancing racial equity for our workforce and community. SFPL actively engages in anti-racist practice, programs, and collection development in carrying out the Library’s mission. Learn more about SFPL Racial Equity Commitment.

San Francisco Public Library is hiring an Administrative Analyst to monitor, track, and generate reporting related to personnel data, including all COVID related data to ensure compliance with all applicable City and County of San Francisco and Cal-OSHA requirements of quarantine/isolation and testing guidelines. Under general supervision, the Administrative Analyst performs research, compiles, tracks and analyzes data, including  compiling and tracking positive cases and close contacts; analyzing and communicating about applicable quarantine/isolation and testing requirements; verifying the upload of test results; monitoring timelines; and collaborating with internal stakeholders to implement mitigation measures; conducting intake; performing workplace contact tracing investigations; and disseminating required communications.

The incumbent will also be responsible for developing comprehensive metrics and key performance indicators to track, measure, and evaluate personnel activities, programs, and initiatives including:

·       Compiles and analyzes COVID related data that may include health information (e.g., vaccination status, test results, etc.) using various software platforms including but not limited to: Microsoft Excel, Adobe (.pdf), People & Pay, etc.

·       Gathers and analyzes new updates on managing COVID 19 workplace investigations, return to work, and outbreak requirements; generates reports; and assists in developing and implementing mitigation measures and best practices.

·       Communicates with employees, supervisors, and managers regarding isolation/quarantine timelines/guidelines and return to work requirements, and close contacts in accordance to latest Managing COVID-19 Workplace guidance from the Department of Human Resources.

·       Develops effective methods, metrics, and key performance indicators related to personnel activities, programs, and initiatives.

·       Performs data analytics, including quantitative, statistical, and comparative analysis to determine patterns and recognize trends, making short-term and long-term recommendations to achieve organizational goals.

·       Performs other duties as assigned.

Minimum Qualifications:

These minimum qualifications are to be used as a guide for establishing the education, training, experience, special skills and/or license which may be required for employment in the class. Although these minimum qualifications are typical of the class, additional minimum qualifications and special conditions may apply to a particular position and will be stated on the job announcement.

1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university; and one (1) year full-time equivalent experience performing professional-level analytical work,as described in Note A; OR

2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework as described in Note B; OR

3. Possession of a baccalaureate degree from an accredited college or university, and two (2) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR

4. Possession of a baccalaureate degree from an accredited college or university with major coursework as described in Note B and one (1) year full-time equivalent experience performing professional-level analytical work as described in Note A;

Notes on Qualifying Experience and Education:

A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1822, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1820 is considered qualifying.

B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1822.

SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

Desirable Qualifications: The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring.

• Experience designing, coordinating, and maintaining tracking, measuring, and reporting systems.
• Excellent analytical skills to understand problems and effectively develop solutions.
• Ability to meet commitments, work independently, accept accountability, and stay focused under pressure.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to communicate effectively with stakeholders at all levels of the organization.
• Ability to maintain confidentiality.

Verification: Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements

Filing Deadline: August 31, 2022

Compensation Range: $94,900.00 to $115,362.00 Annual Salary

Questions: Please e-mail Meiyi Ouyang, Principal Human Resources Analyst at [email protected] if you have questions about the application process. 

Selection Procedures:

After the candidate submits their completed application, they will be e-mailed a link to complete a Minimum Qualification Supplemental Questionnaire (MQSQ) with multiple choice questions and may include essay questions.

The purpose of this questionnaire is to evaluate your experience, training and education, and their relation to the job-related knowledge, skills, and abilities needed to perform the essential functions of this position. These responses should be consistent with the information on your application and are subject to verification.

The information in the questionnaire will not be scored and is collected for informational purposes only. Applicants must also complete the official application.

Candidates who send in a completed questionnaire by the deadline on the e-mail will be considered for the position. Applicants who meet the minimum qualifications are not guaranteed to advance through all steps in the selection process.

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Right to Work
• Copies of Application Documents
• Diversity Statement

All your information will be kept confidential according to EEO guidelines.

CONDITION OF EMPLOYMENT:  All City and County of San Francisco employees are required to be fully vaccinated against COVID-19 as a condition of employment. Someone is fully vaccinated when 14 days have passed since they received the final dose of a two-shot vaccine or a dose of a one-shot vaccine. Any new hire must present proof of full vaccination status to be appointed. Any new hire who will be routinely assigned or occasionally enter High-Risk Settings, must provide proof of having received a COVID-19 booster vaccine by March 1, 2022, or once eligible.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.