CiTRUS Health Group is a group of strategic consulting and communication businesses that blend Scientific & Medical Communications with Market Access. CiTRUS helps clients to clearly articulate the scientific, clinical, and real-world evidence to establish a strong value proposition and ultimately successful commercialization. CiTRUS ensures a clear pathway from science to value.

Viewed as thought partners by our clients, we offer deep expertise in rare diseases, cell and gene therapy, oncology, and more from the early stages of drug development through lifecycle management.

In support of our growing accounting department, the Payroll/Accounting Manager is responsible for processing the semi-monthly payroll and assisting the Vice President, Controller in the management of the company’s accounting records, including Accounts Payable and Accounts Receivable. Successful candidates will have the following:

1. A passion for high-quality work
2. Strong interpersonal skills
3. Financial insight and attention to detail
4. Be a total team player

Primary Responsibilities Include:

• Payroll: Continuously ensure timely and accurate processing of payroll.
  • Oversee the day-to-day operations of the payroll function including accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates
  • Ensure agency compliance with all required federal, state, and local payroll tax filings
  • Prepare and maintain accurate records and reports of payroll transactions, including monthly payroll entry
  • Assist with annual financial and retirement plan audits
• Accounts Receivable: Support the day-to-day management of Accounts Receivable
  • Prepare monthly invoices in accordance with client-specific requirements, route for approvals, and submit electronically via Ariba, Coupa, or email
  • Maintain detailed records for all invoices to expedite internal review and audit compliance
  • Process daily cash collections and maintain detailed records to facilitate bank reconciliation
  • Review AR aging on a weekly basis and follow up with Account Directors on outstanding invoices beyond payment terms
• Accounts Payable: Support the day-to-day management of Accounts Payable
  • Assist Vice President, Controller with vendor management process, including master data changes, new vendor documentation, and purchase order compliance
  • Enter all vendor invoices in AP after approvals have been obtained and project numbers have been identified
  • Review receipts for all employee expense reports and process for payment within company guidelines
  • Review all corporate credit card transactions and documentation, post transactions, and ensure payment is processed by due date
  • Maintain accurate and complete records for internal review and audit compliance
  • Assist with weekly check processing and Year End 1099 reporting

• Bachelor’s degree required in Accounting, Finance, or related field 
• 5+ years of relevant work experience, preferably in advertising or medical communication agency
• Extensive knowledge of the payroll function including administration and payroll tax compliance
• Prior experience with Deltek WorkBook, QuickBooks, and ADP Payroll a plus; comfort working with various technologies and platforms
• Excellent organizational skills, strong attention to detail, and excellent follow-up skills
• Knowledge of Microsoft Word and Advanced Excel
• Ability to work independently and as part of a collaborative team
• Effective attention to detail and accuracy
• High level of integrity, confidentiality, and accountability
• Ability to think analytically and to effectively plan, prioritize, and execute assigned tasks
• Expert verbal and written communication skills

CiTRUS Health Group offers medical, dental, Life, and AD&D insurances as well as a retirement savings plan.

CiTRUS is proud to be an equal opportunity employer. All candidate information will be kept confidential according to EEO guidelines.

Please note that CiTRUS teams primarily work remotely. Some travel may occasionally be required for team meetings and client events.

Candidates submitted through a recruitment agency will not be considered for this position nor will we respond to any agency outreach.