Christian Living Communities (CLC) | Cappella Living Solutions (CLS) are dedicated to and known for shattering the stereotypes of aging services.  Our team is revolutionizing senior living communities by breaking down barriers and embracing the wisdom, experience and vitality of our elders!  In other words, we are working to create citizenship for all those who work and live in our Communities.   

We welcome people of all beliefs, or non-beliefs, and we welcome and encourage people from all faiths and backgrounds to apply to our positions.  At CLC - Cappella, we believe that a diverse workforce with a wealth of experiences and talents helps our entire organization through fresh ideas and perspectives, opportunities for innovation, and better practices.  We believe that by honoring and celebrating our diversity, we create unity. 

Cappella Living Solutions (CLS) manages a number of independent nonprofit organizations, including Green House Homes at Mirasol, a senior living community in Loveland, Colorado.

In some cases, the information in a job description may have skills that you are not sure are in line with your previous experience.  If your experience is close to what you see listed here, and if you have valid licensure/certification (if required), please still consider applying with us.  We have found that diversity of experience and skills, combined with a passion for working with older adults makes for an excellent team member.  We are serious about providing equal pay for equal work, and post and hire within defined hiring salary ranges so you know what to expect! 

We are also excited to have received the “Worlds Best Workplace” designation for 2023 – 2024 which came through our own Employee’s positive feedback about our workplace!    

Pay for this position is $25.00 - $36.35 / hour

Position Summary

The primary responsibility of your job position is to manage all functions within the Medical Records department including assembling, storing, and safe keeping of resident medical records. The Medical records department must be well organized and functional at all times.  This position requires a working knowledge of federal and state regulations and ability to adhere to company policies and procedures.  You are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.  The position is an unarmed security position.

Essential Duties

• Maintains accurate record of daily and monthly census
• Completes required audits (i.e. Admission, Discharge, Re-admission, Quarterly audit, Physician visit)
• Accurately maintain organized paper and electronic charts for current and discharged residents
• Appropriately thin charts in adherence with the company’s thinning schedule
• Scan documents in PCC in order to move forward with electronic records
• Responsible for keeping purged files well organized
• Maintain appropriate current forms and make available to IDT
• Prepare charts for all new admissions with all required forms; obtain hospital discharge summary for those who are admitted and re-admitted from the hospital
• Responsible for creating face sheets and inserted into the chart within forty-eight (48) hours of admission
• Maintain diagnosis list with proper Codes; ensure updates as changes occur
• Ensure proper diagnosis coding per ICD-10 CM Coding guidelines
• Update daily mailing and filing and keep track of medical professionals signatures on orders and other required documents
• Maintain current credentials for all outside medical professionals providing care to residents
• Maintain signature logs for medical and nursing staff
• Assure medical information is released per HIPAA standards and keep the ROI log current.  Inform NHA and DON of any ROI requests
• Educate and provide training to IDT on HIPAA privacy and security regulation
• Attend monthly QAPI meetings and prepare for them as needed
• Keep admission and discharge registers current
• Close chart per regulations within thirty (30) days of discharge including all required documentation.  Charts will be closed in chronological or reverse chronological order
• Keep discharge records well organized and secure per HIPAA regulation and destroy them per federal and state regulation
• Attend weekly Medicare meetings and prepare for them as required
• Attend triple check and prepare for it as required
• Complete physician certification and recertification for all Medicare and managed care part A services
• Assure appropriate Medicare notices are provided timely and within guidelines; maintain working knowledge of required current notices.  In some cases HIM may have to issue these notices
• Perform data entry of Accident and Incident reports as required
• May supervise department employees to include hiring, firing, evaluating, coaching, scheduling, etc.
• Works closely with physicians, therapists, consultants, hospital personnel, and nursing staff.  Also with other supervisors and staff within the facility in relation to resident care documentation, as well as with the corporate HIM consultant
• Performs all other duties as assigned

Basic Qualifications & Experience

• Certification as a Registered Health Information Tech (RHIT) or Registered Health Information Administrator (RHIA) preferred.
• At least 1-year experience in Long Term Care health information management or equivalent experience required.
• Knowledge of Medicare/Medicaid/HIPAA regulations preferred.
• Strong computer skills to include Microsoft Office, word processing, database management and electronic medical records.
• Must be able to read, write and speak the English language.
• Must possess excellent customer service skills.

Working Conditions / Physical Requirements

• Moderate physical activity required by handling objects up to 50 pounds occasionally and/or up to 20 pounds frequently.
• Sits, stands, bends, and moves intermittently during working hours.
• Is subject to frequent interruptions.
• Interacts with residents, family members, visitors frequently.
• Is subject to frequent interruptions.

If you are considering a position at Christian Living Communities | Cappella Living Solutions, we have a wide range of benefits to consider!  These may vary based on the status of the role (PT, FT, or PRN).  

•    Health Coverage

•    Health Savings Accounts 

•    Retirement (with match)

•    Dental, Vision, Disability & Life Insurance

•    Paid Time Off plan

We envision a warm and welcoming environment for all residents, team members, family members, and members of our communities – a place of belonging.  Please let us know if you require accommodation during the interview process.

We ask all applicants to carefully review the hiring salary range for each posted job opportunity, as we will not hire outside the predetermined range.  This position will be accepting applications through April 26, 2024

All your information will be kept confidential according to EEO guidelines.