The Chicago Architecture Foundation is a nonprofit organization dedicated to advancing public interest and education in architecture and design. The Chicago Architecture Foundation presents a comprehensive program of tours, exhibitions, lectures, special events, and adult and youth education activities, all designed to enhance the public’s awareness and appreciation of Chicago’s outstanding architectural legacy.

Responsible for execution of donor cultivation and stewardship activities including special events and donor communications (mailings, web updates, correspondence, etc.). Provide administrative support to Vice President and Institutional Advancement team as necessary. Associate must be able to work occasional weekends and evenings.  

Duties and Responsibilities:

• With VP and Manager of Individual Giving, plan and execute annual special event plan for all individual constituent groups including: Auxiliary Board, $250 - $1,499 donors, Burnham Society

• Serve as liaison to the Auxiliary Board including:

• Execute Auxiliary Board Annual River Cruise
• Oversee renewal process including solicitation and acknowledgement
• Work with volunteers on member recruitment
• Manage Executive Committee meetings including financial reports, agendas, notes and necessary follow up
• Work with VP to establish annual revenue and expense goals

• With VP, execute the Annual Gala including event logistics, financial reporting, budget management, volunteer recruitment, night of execution, etc. 

• Assist Director of Corporate Relations with Corporate Partner program including cultivation and stewardship events as well as donor renewal and acknowledgement process

• Assist Executive Assistant to the President & CEO with Board of Trustee events

• Implement pre and post event strategies including but not limited to: speaker talking points, pre-event briefings for President & CEO, Vice President and others as necessary, post event notes and actions, speaker and/or host thank you’s, etc.

• Maintain Institutional Advancement calendar: coordinating all activity including solicitations, invitations, events, marketing copy due dates, web updates, e-mail communications, etc.

• Provide administrative support for members of Institutional Advancement department as necessary including but not limited to: purchasing, web updates, acknowledgement letters and other mailings

• Bachelor’s degree (B.A. from four-year college or university; and/or three to five years related experience and/or training); or equivalent combination of education and experience

• Must be a self-starter and creative thinker 

• Strong attention to detail and excellent organization skills

• Strong desire and motivation to see CAF’s initiatives succeed

• Ability to manage multiple projects simultaneously

• Proficient in Raisers Edge and Microsoft Office

• 1 – 2 years of relevant experience

• Ability to write reports, business correspondence, and procedure manuals

• Ability to present information and respond to questions from groups of managers, donors, and the general public, if necessary

• Ability to solve practical problems and deal with a variety of concreate variables in situations where only limited standardization exists

• Advanced written and verbal communication skills

• Ability to foster effective working relationship within a team environment

• Strong interpersonal skills

• Experience in a not for profit setting a plus

• Experience working with high-level volunteers preferred

Chicago Architecture Foundation is an Equal Opportunity Employer.