When you’re passionate about what you do and where you work, the rest comes easy. That’s the culture at Central 1 Credit Union, and that’s precisely what we’re looking for from you. Supporting nearly 150 member credit unions across British Columbia and Ontario, we’re the backbone of the credit union system in both provinces – taking care of everything from online services and product development, to payment processing, trade association services and more.

Our team of over 600 employees represent some of the most innovative, passionate individuals you’ll ever meet; people who honestly care about the organization, its members and each other. In other words, people who love what they do.

The Payment Services Assistant provides confidential, administrative support services to the Payment Services Department and secretarial support services to the Administrative Assistant, Payment Services.

As the successful candidate, you have a grade 12 education plus a minimum of three years of formal secretarial or office skills training and three years of related experience. You have a solid knowledge of word processing and proficiency in MS Word and Excel. You have the ability to handle a wide variety of situations with diplomacy and confidentiality. You are organized and able to multi-task and work in an environment with constant interruptions without sacrificing the quality of work. You are a team player with a positive attitude, an eye for detail, good proof reading skills and an enthusiasm for learning new skills.

SPECIFIC ACCOUNTABILITIES:

• Perform a variety of administrative support for department, including receptionist duties, word processing, photocopying, faxing, filing, distributing department mail, arranging meeting rooms and catering, travel arrangements, key organization, procedure documentation and document retention.
• Coordinate and distribute department news items, including receiving initial draft from news item writer, coordinating subsequent word processing edits from department staff, ensuring final approval and signoff, distributing, filing and maintaining a current electronic copy of news item on network drive.
• Process invoices for payment, ensuring the coding/formulas are correct; co-ordinate quarterly payments on a timely basis. Update and maintain the invoices that are currently filed.
• Provide administrative support and assistance as required by those identified as being under the leadership of the AVP and Director of the department.
• Assist with timesheet approvals.
• Order and maintain supplies for the department.
• Maintain and distribute lists required by the department, including lists for advisory groups, staff telephone numbers, credit union data.
• Maintain a job description procedural manual, ensuring it is updated as necessary
• Act as back-up for the Administrative Assistant, Payment Services, including taking meeting minutes, as required and providing vacation coverage.

As much as we believe in working hard, we also believe in personal growth and taking time for ourselves. Accordingly, our total rewards philosophy amounts to one of the best compensation and benefits packages in the industry – from performance-based incentives and extended benefits, to training and education reimbursements and ample vacation time.

Central 1 is committed to diversity and inclusion. If you have a request for a disability-related accommodation, we will work with you to meet your needs.

Reporting to: Director, Payment Operations

Grade: B

Date Posted: April 21, 2017

Internal Applicants must apply by: April 28, 2017

*Unsolicited resumes from vendors will not be accepted for this or any position at Central 1*
**If you have issues or questions about the application process, please email humanresources @central1.com with a description of your problem**