Company Description: CareFlite is a 501(c)(3) nonprofit ambulance service sponsored by Baylor Scott & White Health, JPS Health Network, Methodist Health System, Parkland, and Texas Health Resources.  CareFlite provides medical transport by helicopter, airplane, and ground ambulance, and non-medical transport via wheelchair van.

The Field Recruiter is responsible for high-impact, field-based recruiting to support operational staffing needs across the organization. This role serves as CareFlite's front-line recruitment ambassador, spending approximately 80–90% of time in the field building relationships, sourcing candidates, and representing the organization at schools, job fairs, community events, and workforce partner sites.

The remaining 10–20% of the role is administrative and strategic, focused on applicant tracking system (ATS) management, coordination with HR and hiring leaders, and workforce planning support. This position is critical to maintaining a strong, sustainable talent pipeline in a competitive healthcare and EMS labor market.

Key Responsibilities

Field-Based Sourcing & Outreach (80–90%)

• Serve as the primary in-person recruiting presence
• Source candidates through direct, face-to-face outreach at:
  • EMT, Paramedic, Nursing, Aviation, and Allied Health programs
  • Trade schools, colleges, universities, and workforce training programs
  • Job fairs, career days, open houses, community events, and industry conferences
• Conduct on-the-spot prescreens and initial candidate conversations
• Build and maintain long-term relationships with instructors, program directors, career advisors, workforce agencies and community partners
• Coordinate and support local hiring events, information sessions, and site visits
• Travel regularly to multiple locations to support urgent, high-volume, or hard-to-fill roles
• Represent the organization as an employer of choice and trusted workforce partner

Recruiting Operations & HR Partnership (10–20%)

• Screen candidates for minimum qualifications and role alignment
• Manage candidate activity, notes, and sourcing efforts within the Applicant Tracking System (ATS)
• Partner closely with HR, hiring managers, and operations leaders to understand:
  • Current staffing needs
  • Anticipated hiring demand
  • Market challenges and candidate availability
• Collaborate with the Human Resources Coordinator for pre-boarding and onboarding activities
• Track and report recruiting metrics such as pipeline volume, conversion rates, and event outcomes
• Provide feedback to HR and leadership on market trends, competitor activity, and workforce insights

Pipeline Development & Employer Branding

• Build proactive candidate pipelines for frontline, high-volume, and hard-to-staff roles
• Support employer branding efforts in collaboration with HR and Marketing
• Participate in ride-alongs, base visits, and site tours to better communicate the employee experience
• Act as a liaison between candidates, schools, community partners, and internal teams

Required

• High School Diploma or GED
• Minimum of 2 years of recruiting or talent outreach experience, preferably in healthcare, EMS, aviation, or field-based environments
• Ability and willingness to travel extensively
• Strong relationship-building and communication skills
• Valid driver’s license and ability to travel to multiple sites and events

Preferred

• Experience sourcing or recruiting for EMS, healthcare, public safety, or frontline roles
• Familiarity with EMT, Paramedic, Nursing, Aviation, or allied health workforce pipelines
• Experience recruiting in rural or hard-to-staff markets
• Experience working within an ATS and tracking recruiting activity

All your information will be kept confidential according to EEO guidelines. The statements contained in this position description reflect the general duties considered necessary to describe the principal functions of the job as identified and shall not be considered a detailed description of all the work requirements that may be inherent in the position.