At CERN, the European Organization for Nuclear Research, physicists and engineers are probing the fundamental structure of the universe. Using the world's largest and most complex scientific instruments, they study the basic constituents of matter - fundamental particles that are made to collide together at close to the speed of light. The process gives physicists clues about how particles interact, and provides insights into the fundamental laws of nature. Find out more on http://home.cern.

Introduction

Are you a dynamic administrative assistant with great organisational skills looking for a versatile position in an international environment? Do you have excellent communication skills in both English and French? Then join the CERN Staff Association and make your contribution to the welfare of CERN members of personnel. CERN, take part!

You will join the Staff Association Secretariat which gives support to the Staff Council delegates, and provides information to members of the personnel. The Secretariat also plays an active role promoting activities sponsored by the Staff Association, such as CERN clubs, the CERN Crèche and School, and the CERN Pensioners Association.

Functions

As an Administrative Assistant in the Staff Association Secretariat, you will report directly to a member of the Bureau of the Staff Association. You will work with the elected staff representatives in a team of professionals dedicated to providing CERN-wide support for all Staff Association activities and initiatives.

Your main activities will include:

• Contributing to the overall organisation of the Secrétariat, including the management of the Staff Association’s documentation and files, in both printed and electronic formats.
• Translating various documents, ranging from internal notes to articles for publication and declarations for official committees, from French into English.
• Taking notes and writing minutes of meetings.
• Contributing to organising events for staff members and their families.
• Welcoming visitors, answering phone calls, managing the Staff Association’s physical and electronic mailboxes.
• lnforming CERN members of personnel seeking the Association's assistance and guidance concerning their working relations, employment conditions, disciplinary or appeals procedures.
• Contributing to other Staff Association projects whenever required.

Technical certificate or general secondary education in the field of administration, or equivalent. 

Experience:

• lnitial experience of administrative work in a team in an international environment.
• Experience working in an environment related to working conditions and employment relations would be an advantage.

Technical competencies:

• Customer service: aptitude to welcome and guide a various public on a wide range of topics.
• Secretarial work.
• Translation: from French into English, being rigorous and producing quality results at first attempt.
• Text editing and proof-reading: edition and proofreading of documents.
• Minute-writing: note taking.
• Use of office software packages: for the purposes of documentation, presentations.

Behavioural competencies:

• Working in teams: understanding when teamwork is required to achieve the best results; including others accordingly and sharing information; gaining trust and collaboration from others.
• Communicating effectively: ensuring that information, procedures and decisions are appropriately documented; providing others with timely information; checking to ensure that the message has been well understood.
• Demonstrating accountability: maintaining confidentiality; working conscientiously and reliably; delivering on promises.
• Building relationships: showing appreciation for the ideas and contributions of others and encourages others to express their views, even if controversial; being able to put self in the shoes of others in order to understand their needs and interests.
• Demonstrating flexibility: adapting quickly and resourcefully to shifting priorities and requirements; readily accepting new tasks or work/projects.

Language skills:

• Spoken and written English or French: ability to understand and speak both languages in professional contexts as well as the ability to prepare/draft and/or translate accurate texts in both languages.

Eligibility and closing date:

Diversity has been an integral part of CERN's mission since its foundation and is an established value of the Organization. Employing a diverse workforce is central to our success. We welcome applications from all Member States and Associate Member States (http://cern.ch/jobs/content/member-states).

This vacancy will be filled as soon as possible, and applications should normally reach us no later than 31.05.2018.

Employment Conditions

Contract type: Limited duration contract (5 years). Subject to certain conditions, holders of limited-duration contracts may apply for an indefinite position.

Job grade: 3-4

Job reference: HR-SA-2018-37-LD

Benchmark Job Title: Personal/Team Assistant

Please make sure you have all the documents needed to hand as you start your application, as once it is submitted, you will not be able to upload any documents or edit your application further