CASES keeps people out of jail and prison by engaging them in effective services that help them achieve success in the community. We specialize in serving youth and young adults and people with behavioral health needs. CASES is a leading New York City provider of alternatives to incarceration, a key solution for a fairer criminal justice system. This is an important time at CASES. New York City is on track to create a smaller, safer, and fairer criminal justice system. Working at CASES is more than a job. It is an opportunity to promote justice for New Yorkers with access to high-quality and evidence-based court services.

CASES seeks a Data Entry Specialist to provide administrative support for Court Pretrial Services by entering data into relevant databases and maintaining data management systems. This position contributes to the development, analysis, and reporting of aggregate outcomes in CASES Pretrial Services Department. The Program Assistant will accurately enter legal information including NYSIDs, case outcome information, and other data entry at each stage of the legal case. Additional responsibilities include providing technical assistance or appropriate referrals as needed.

Reports to:  Director of Court Operations

• Reconciles database and data management systems
•  Develops workflow to organize, secure and file data received
•  Maintains record of services and data entry
•  Reviews data for completeness and accuracy prior to entering same to reporting systems
•  Enters data, analyzes and compares data between multiple systems
•  Ensures the accessibility of information by program staff by developing and maintain a filing system for all administrative and case records
•  Attends weekly staff meetings
• Maintains program in contractual compliance through documenting and completing required reports as required by funder
• Completes compliance and court progress reports timely for the court
• Creates and maintains relationships with court stakeholders
•  Follows agency policies and procedures (For example; arrive to work on time, maintain consistent attendance and # of hours required for either full-time or part-time work week)
•  Attend and participate in weekly supervision, program meetings, and agency and/or funder trainings
•  Participates in peer review and quality assurance activities with the intent to improve data management
•  Participates in trainings/workshops to enhance professional and technical knowledge
•  Perform other responsibilities and duties as assigned by Director, Team Leader or Assistant Team Leaders
• Maintain flexibility with shift hours and schedule to ensure all work is completed before timely

• Associates degree required or equivalent experience; Bachelor’s preferred
• 2 years of data entry and data management experience, including running reports, experience within a community-based organization as support staff, evaluator or direct service provider. Database development, management and analysis skill preferred
•  Knowledge and proficiency of MS Word, Excel, PowerPoint, Outlook, and possess a willingness to learn new programs as needed;
• Excellent communication and interpersonal skills, strong analytic and problem-solving skills
• Ability to operate with purpose, urgency, and accuracy in a fast-paced deadline-driven environment;
• Must maintain confidentiality and have the ability to exercise a high level of judgment/discretion;
• Ability to create and maintain well-organized administrative and operational systems;
• Interest in working with people with treatment and social service needs involved in the justice system;
•  Spanish speaking a plus.

Salary:         Competitive compensation, commensurate with experience

                     Full-time 35-hour week with excellent benefits

Benefits:      Here at CASES we offer benefits that will assist you in making the most of your career and your life. Our programs include health and wellness insurance which is offered through Aetna. A retirement 403(b) plan is held with Principal, education, and training. Additionally, our portable ancillary benefits are offered through Aflac, Legal Shield, and ADP Flexible spending account; which is then deducted through payroll along with commuter benefits, additional short-term disability, cancer, additional income protection, hospitalization coverage, and identity theft protection.

Additional information:

In one document, attach your cover letter and resume in PDF or Word format. No phone calls please. Only applicants selected for interviews will be contacted.

CASES is proud to be an Equal Opportunity Employer. Employment with CASES is based solely on qualifications and competence for a particular position, without regard to race, color, ethnic or national origin, age, religion, creed, gender, sexual orientation, disability, or marital, military, or citizenship status. We also actively recruit individuals with prior involvement in the criminal justice system.