Background

The DRA 2018-2021 builds on the innovative and successful DRA 2015-2017 which, by April 2017, had effectively programmed €202 million saving lives and alleviating suffering. Through multi-annual funding, DRA members will implement acute crisis JRs and multi-year protracted crisis JRs enabling capacity building, localisation and investment in community resilience. To incorporate learnings from protracted and acute crisis JRs directly into operations and programming at field level, Real Time Reviews will take place. A Rapid Real-Time Review (RRTR) is defined as “a rapid and interactive peer review carried out during the implementation of a joint response comprising interactive learning sessions with teams involved in the response”.

Several earthquakes struck Central Sulawesi province from 28–29 September. The strongest earthquake had a magnitude of 7.5 and triggered a tsunami that hit land at a speed of 800 kph with waves of up to 6m, additionally the earthquake triggered liquefaction and landslides.

The acute crisis mechanism was activated four days after the disaster hit Sulawesi. By that time, no Joint Response Plan from the Government of Indonesia and UNOCHA was out. Priority sectors and activities were therefore selected based on other available data such as site reports, preliminary needs assessments and the ACAPS briefing note of 1st of October.
Based on this assessment the following sectors and targets where set by the 8 participating DRA consortium members, focusing in the areas of: Palu, Sigi, Donggala and Parigi Mountang.

Summary of Rapid Real Time Review

For the IDNJR the RRTR will function as Mid-Term evaluation, as such it will have an accountability component included (mostly at output level), but will also require to formulate lessons learned for the rest of the JR.

Given that the the IDNJR response runs from 5 October 2018 until 4 April 2019, the RRTR will take place in January 2019.

A consultant will be hired by the lead organisation (CARE) to conduct the RRTR and to consolidate a report based on field visits and workshop.

Methodology that will be used:
- The RTR will comprise both primary and secondary data.
- In-country data collection will involve visiting project locations and crisis affected people.
- The applied methods will be light, rapid and participatory.

The Consultant will visit IDNJR partner offices and project sites to discuss IDNJR progress and challenges. Each partner will be visited for 0.5 - 1 days, and involve project staff, management and interaction with beneficiaries. Monitoring discussion guides will be used to structure this form of data collection and learning.

Findings from the data analysis and observation from the field visits will be shared in a consortium workshop (1 day) to reflect on observations, analysis, challenges and lessons learned. Based on this a final report will be produced before End of January 2019 with clear recommendations to improve ongoing projects and help improve design of future Joint Responses

Scope
This RRTR will be performed by a consultant. The RRTR is not part of an official evaluation reported to the donor, but is instead for partners to learn from each other and to provide direct real-time input into ongoing IDNJR planning and future Joint Responses.

• Visits are limited to the field office level, and to project sites identified by Partners in order to, interview beneficiaries and potentially local authorities, as determined appropriate..
• Consultants will have some M&E background and will be able to quickly understand the monitoring discussion guide
• Receiving staff will have overall knowledge of programs, and will include colleagues that will enable them to answer all questions in the monitoring discussion guide (depending on sector, M&E, etc)

Budget
CARE as IDNJR Lead will cover consultant fees, transport (travel to/from meeting location), and accommodation. As well as costs for 1-Day workshop to reflect on findings from the RRTR.

Objectives of Review:
• To assess progress made in terms of activities and reaching targets, to identify challenges that might hamper the success of the program. And to assess whether the program is responding to the needs and gaps.
• To identify lessons learned and best practices in program design and implementation for the delivery of effective, efficient, and relevant aid for beneficiaries, primarily to incorporate into IDNJR programming
• To share solutions for common challenges experienced during implementation
• To strengthen monitoring of IDNJR activities; providing support and recommendations to each other based on the IDNJR project objectives
• To enable partners, particularly field staff, to learn about the programs and activities of IDNJR partners

Areas of Focus for Review
• Accountability to affected populations – beneficiary involvement in project design, feedback and complaints, beneficiary ownership of activities, information sharing with beneficiaries etc.
• Gender analysis, gender integration, and inclusion mainstreaming across all sectors
• Strategic and joint planning including joint assessments and sharing of results/ information
• Working with other stakeholders
• Decision-making/communication

Responsibilities
Lead Organization (CARE)
• Develop ToR for consultant and hire consultant.
• Seek relevant permission from authorities to enable consultant to access project field sites and interview beneficiaries.
• Coordinate organizations to schedule visits
• Finalize monitoring discussion guide for review with feedback from all members
• Collect data from each monitoring discussion guide and provide overall analysis
• Follow-up with IDNJR members to ensure peer-to-peer review is taking place on schedule
• Organise and present findings to all IDNJR partners for IDNJR planning, facilitate discussion through a one day workshop
• Ensure that analysis of data is constructive, do proper investigation of negative findings, check and account for bias in reporting

Partner organizations (including CARE)
• Establish availability and identify tentative dates for the visit, coordinating with CARE
• Provide CARE with project sites and beneficiary details to enable consultant to carry out interviews
• Designate staff responsible for visit:
o Staff will be responsible for receiving the consultants, answering questions, participating in discussion, etc.
o Receiving staff will have overall knowledge of programs, and will include colleagues that will enable them to answer all questions in the monitoring discussion guide (depending on sector, M&E, etc)
o 1-3 key staff per host partner will be present to facilitate the entire visit, and as many others brought in at necessary times to answer questions in their area(s) of overview/expertise
• Make necessary logistical and security arrangements to receive the visits
• Identify Best Practices and Learning from the organizations that will be useful to share/discuss with consultants
• Ensure consultants understand security and code of conduct
• Participate and feedback to the one-day workshop organised by CARE on the initial findings of the RRTR

Deliverables
• Real Time Review Report
o Development of an Interview Schedule / Monitoring Discussion Guide based on OECD DAC criteria and the Areas of Focus (details above) to be shared by CARE.
o Responses as reported on monitoring discussion guide
o Key information learned
o Best practices and lessons learned
o Further follow-up desired
o Other observations from visit

Timeline
The activities ranging from Advertisement of this Consultancy to Revision/ Final to CARE is from Dec 21, 2018 to Jan 24, 2019

Tools
Tools will be available in English. This will include:
• Monitoring discussion guide
o Question will provide the review of key areas of focus
• Standard template for RRTR Report
o Answers to questions from the monitoring discussion guide