Facilities Coordinator

  • Full-time

Company Description

For more than 129 years, the mission of BKS has been to provide children from families who are low-income with access to a high quality education in a nurturing environment – an environment that cultivates their curiosity and extends the skills they need to succeed well beyond school. As a matter of compassion, justice, and solid public policy, BKS believes that every child deserves the opportunity to fulfill their potential.

We also believe in a work and learning environment based upon mutual trust and collaboration. That spirit of trust extends from the Executive Director and Board of Directors through to the staff, teachers, children, and families of BKS, creating a sense of community and shared responsibility between all stakeholders.

Children at BKS receive full-day educational classes with age-appropriate, evidence-based curricula and enrichment programs such as Spanish language music class, dance, the visual arts, and soccer. Beyond educational excellence, BKS also provides family services and support throughout the year. Our Early Learn centers are open 12 months a year, 10 hours a day.

BKS early childhood learning centers are located in public housing in Bedford-Stuyvesant, Crown Heights, Brownsville, and Historic Weeksville Gardens. Each year our centers serve nearly 400 children and their families. New York City relies heavily on organizations like BKS to make wider access to early childhood education available through Pre-K For All and 3-K For All.

Job Description

JOB PURPOSE

Under the direct supervision of the Deputy Director of Administration, the Facilities Coordinator plans, implements and supervises the facility staff and also leads development & maintenance for seven early childcare centers within the agency’s portfolio. The Facilities Coordinator establishes the highest standards of consistency in health and safety for each building and provides direct supervision to maintenance staff at all seven early childcare centers. The Facilities Coordinator is ultimately responsible for ensuring that all maintenance repairs, projects, etc. at the early childcare centers are in accordance with local, state and federal regulations and guidelines and are completed within the required deadline(s) provided.

 

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

Leadership, Training & Staff Support

  • Provide departmental vision, leadership, day- to-day program oversight, supervision and guidance to all facilities staff to ensure compliance with facilities operational procedure, protocols, contractual, and administrative requirements as well as ensuring that performance targets are met within specified deadlines.
  • Ensure that all staff develops a clear understanding of tasks to be done at each worksite via activities including but not limited to comprehensive professional development; creating and disseminating an up to date Facilities Manual that provides the department’s staff and management with a clear understanding of the work of the department.
  • Coordinate set-ups and breakdowns for on-site project events.
  • Provide oversight to ensure appropriate staff scheduling.
  • Ensure that appropriate equipment, tools or supplies needed for daily facilities work are available and appropriate for staff and volunteers.

External & Interdepartmental Liaising

  • Serve as an expert on resources and information related to best practices in the field of facilities operations.
  • Serve as resource to management and staff on issues related to buildings health and safety issues.
  • Facilitate relationships with local organizations to further the program’s mission and goals.
  • Problem solve with relevant program staff around challenges regarding the work of the department.

Monitoring Compliance & Quality Assurance

  • Monitor Health & Safety processes, preventative maintenance, repair tasks, conduct internal inspections and fire drills on a monthly/as-needed basis to determine
  • Track the outcome of each inspection and report said outcome of inspections and staff report on work progress to Director of Compliance on a monthly basis.
  • Ensure compliance with program & funder policies, procedures, codes, regulations, government agency directives.
  • Perform monitoring and quality assurance at each site to ensure that work done is in full compliance with any relevant standards, codes and safety procedures.

Building & Maintaining Systems for Efficiency

  • Maintain electronic tracking system for all regulatory agencies (e.g. NYCHA, DOHMH, NYC  DOE, FDNY)
  • Devise and create systems for preventing building violations from regulatory sources  
  • Monitor inventory use and supplies needed across seven early childcare centers.

Emergency Response

  • Be available to respond to emergency calls and administer an after-hours emergency response call list.
  • Manage snow removal operations by custodial staff during snow and ice precipitation events and other emergencies.
  • In conjunction with the custodial staff manage emergency response tasks in any facilities/natural disaster related emergencies such as power outages, storm related emergencies, and any other emergency type situations.

Other

  • Attend staff meetings and trainings as required.
  • Perform special projects and other duties as assigned.

 

Qualifications

JOB REQUIREMENTS

  • Bachelor’s Degree or equivalent experience
  • S-95, F01, F05, and F07 Certification
  • Possess current, valid driver’s license (not under suspension or limitations)
  • At least 3-5 years of hands-on experience and supervising maintenance of multiple buildings.

Skills & Abilities

  • Excellent written and verbal communication skills
  • Respectful and comfortable with persons from multi-cultural and socio-economic backgrounds
  • Ability to manage multiple personnel and provide leadership
  • Ability to work collaboratively with all stakeholders and fellow management personnel
  • Ability to navigate the internet and use computer applications
  • Excellent time management, organization, and multi-tasking skills
  • Ability to handle multiple projects, deadlines and locations
  • Good physical condition with ability to lift 75 lbs. and possessing good fine motor skills, coordination and ability to withstand exposure to dust, fumes, heights, and confined spaces.

 

Additional Information

All your information will be kept confidential according to EEO guidelines.