HIM (BM#740)

Join our caring and compassionate team that make up the fabric of our community. As part of the Quaker values Broadmead appreciates the contribution of every individual employee. To reflect this, Broadmead offers competitive wages and generous benefits including health insurance, dental insurance, vision insurance, paid leave, and retirement plans.

This is a Full-Time position. 8:00 am. - 4:30 pm.

Week 1 : Sat, Sun, Tues. - Fri.

Week 2 : Mon - Thurs.

The HIM Specialist performs various clerical tasks and related services essential under the supervision of the HIM Manager, to support the daily operations of a given unit.

Essential Duties

1. Organizes and coordinates various activities on the designated inpatient nursing units, in cooperation with the licensed nurse in charge of the unit

2. Reviews medical records for accuracy by checking orders written by the physician/nurse practitioner and flagging for provider’s signature

3. Completes lab requisition by adding patient’s demographic, insurance information, diagnosis according to progress note, ICD-10 code and type of lab requested by provider

4. Assists in maintaining and circulating the daily inpatient census by collecting information with nurse supervisor and outpatient nurse coordinator

5. Photographs new residents and updates information in the Disaster Medication books

6. Updates 24-hour report book and lab book monthly

7. Responsible for assisting and providing clerical support in completing studies as needed

8. Processes requisitions for diagnostic tests, i.e. radiology, lab work, etc.

9. Maintains inventory of clerical and paper supplies on unit

10. Maintains proper order of the nurses’ station

11. Answers telephones in a timely, professional, and courteous manner

12. Assists with thinning of medical records under direction of the HIM Manager

13. Maintains medical records and keeps chart material up to date under the direction of the HIM Manager and Director of Nursing in both paper and electronic records

14. Responsible for breaking down medical records for discharged residents

15. Circulates mail, provides clerical support for the Director of Nursing, and/or Supervisor(s)

16. Coordinates inpatient transportation needs with the Transportation Department

17. Schedules appointments for the inpatient residents with Healthcare ancillary services, such as podiatrist, dentist, and ophthalmologist

18. Responds to resident/family requests for services in a courteous and timely manner

19. Handles confidential information according to HIPAA regulations

20. Attends 100% of all mandatory meetings and education programs

21. Scan documents and updates demographic information for IL, AL, and SNF into EHR (Epic and AOD)

22.  Assists the Outpatient Department by scheduling appointments in Epic for IL, AL and SNF patient’s

23. Answers radio for SARA system alarm by calling patient to check if resident is safe letting nurse supervisor know when there is an emergency

24. Assists nursing staff to find appropriate ICD-10 code for patient’s diagnosis

25. Responds to ROI requests from extenal facilities by releasing only necessary medical records information such as progress notes, labs, diagnostic imaging (X-ray, Dexa Scan, Ultrasound) MOLST, face sheet and medication list.

26. Gather patient’s necessary information when 911 is called (Molst form, face sheet, progress notes, labs, medication list and patient’s problem list)

27. Order medical supplies for Taylor Hall (AL) and Hallowell (SNF), and stocks supply room

28. Order Office supplies as needed

29. Assists in training new HIM Specialists and manages HIM interns activities

30. In case an HIM employee is absent, HIM team will rotate to cover necessary department (outpatient department, Hallowell or Assisted Living)

31. Accountable for promoting internal customer service.

32. Abide by the organization’s code of conduct in the performance of their duties

33. Perform other related duties as required

• High school diploma or equivalent

• At least two (2) year experience as unit clerk in health care setting

• Medical Records and/or Long Term Care experience preferred.

• Proficient in the use of copy machine, fax machine, and computer

• Proficient in typing experience with Microsoft office

• General knowledge of office practices and procedures

• General knowledge of medical terminology

• Possess the ability to communicate and deal tactfully with personnel

• CPR and First Aid required.

Communication

• Must be able to read, write and speak the English language in an understandable manner

• Introduces self by name and addresses the resident by name

• Understands accountability for all written communication

• Interacts with others in a considerate, helpful and courteous manner

• Presents neat appearance in appropriate dress and identification as required by the position

Dependability and Initiative Expectations

• Reports to
  work each day on time and as scheduled.

• Participates
  in appropriate in-service education, meeting State in-service requirements.

• Actively
  participates in required meetings, arriving on time unless prior arrangements
  have been made.

• Takes
  initiative in performing job as evidenced by offering new ideas solutions,
  informing supervisor of potential problems/hazards, using time, equipment, and
  supplies efficiently, assuming extra duties willingly, and participating in
  educational programs to keep abreast of new developments, procedures, and
  technologies.

• Complies
  with organization’s policies and procedures.

Customer
Service Expectations

• Agrees to
  abide by the CSI (Customer Service Initiative) guidelines as outlined in the
  CSI Training Program.

Lifestyle Program Expectations

• You are committed to caring for the whole
  person, body, mind, and spirit.

• You embrace the resident lifestyle philosophy
  with the residents, their families, and those with whom you work.

• You recognize that your work makes a
  difference in the lives of those with whom you care.

• You realize that those with whom you care
  depend on you.

• You are committed to working as a team
  player.

Corporate
Compliance Expectations

• Agrees to
  abide by the Standard of Community Excellence during my employment at
  Broadmead.

• Responsible
  for reporting any alleged or suspected violation of the Standards of Community
  Excellence.

• Adheres to
  the Organizations Policies and Procedures covering Privacy and Security in
  Compliance with HIPAA regulations.

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Requirements are representative of minimum levels of knowledge, skills, and/or abilities. To perform this job successfully, the incumbent will possess the abilities to perform each duty proficiently. This document does not create an employment contract, implied or otherwise, other than an “at-will” employment relationship.

The Level of access to residents’ medical information will be determined based on the duties of their job and the employees will be trained on appropriate security levels.