Health Information Management (HIM) Specialist (BM#628)
- 13801 York Rd, Cockeysville, MD 21030, USA
Join our caring and compassionate team that make up the fabric of our community. As part of the Quaker values Broadmead appreciates the contribution of every individual employee. To reflect this, Broadmead offers competitive wages and generous benefits including health insurance, dental insurance, vision insurance, paid leave, and retirement plans.
This is a Full-Time position. 8:00 am. - 4:30 pm.
Week 1 : Sun., Tues. - Fri.
Week 2 : Mon. - Thurs. & Sat.
The HIM Specialist performs various clerical tasks and related services essential under the supervision of the HIM Manager, to support the daily operations of a given unit.
Organizes and coordinates various activities on the designated inpatient nursing units, in cooperation with the licensed nurse in charge of the unit
Reviews medical records for accuracy by checking orders written by the physician/nurse practitioner and flagging for provider’s signature
Completes lab requisition by adding patient’s demographic, insurance information, diagnosis according to progress note, ICD-10 code and type of lab requested by provider
Assists in maintaining and circulating the daily inpatient census by collecting information with nurse supervisor and outpatient nurse coordinator
Photographs new residents and updates information in the Disaster Medication books
Updates 24-hour report book and lab book monthly
Responsible for assisting and providing clerical support in completing studies as needed
Processes requisitions for diagnostic tests, i.e. radiology, lab work, etc.
Maintains inventory of clerical and paper supplies on unit
Maintains proper order of the nurses’ station
Answers telephones in a timely, professional, and courteous manner
Assists with thinning of medical records under direction of the HIM Manager
Maintains medical records and keeps chart material up to date under the direction of the HIM Manager and Director of Nursing in both paper and electronic records
Responsible for breaking down medical records for discharged residents
Circulates mail, provides clerical support for the Director of Nursing, and/or Supervisor(s)
Coordinates inpatient transportation needs with the Transportation Department
Schedules appointments for the inpatient residents with Healthcare ancillary services, such as podiatrist, dentist, and ophthalmologist
Responds to resident/family requests for services in a courteous and timely manner
Handles confidential information according to HIPAA regulations
Attends 100% of all mandatory meetings and education programs
Scan documents and updates demographic information for IL, AL, and SNF into EHR (Epic and AOD)
Assists the Outpatient Department by scheduling appointments in Epic for IL, AL and SNF patient’s
Answers radio for SARA system alarm by calling patient to check if resident is safe letting nurse supervisor know when there is an emergency
Assists nursing staff to find appropriate ICD-10 code for patient’s diagnosis
Responds to ROI requests from extenal facilities by releasing only necessary medical records information such as progress notes, labs, diagnostic imaging (X-ray, Dexa Scan, Ultrasound) MOLST, face sheet and medication list.
Gather patient’s necessary information when 911 is called (Molst form, face sheet, progress notes, labs, medication list and patient’s problem list)
Order medical supplies for Taylor Hall (AL) and Hallowell (SNF), and stocks supply room
Order Office supplies as needed
Assists in training new HIM Specialists and manages HIM interns activities
In case an HIM employee is absent, HIM team will rotate to cover necessary department (outpatient department, Hallowell or Assisted Living)
Accountable for promoting internal customer service.
Abide by the organization’s code of conduct in the performance of their duties
Perform other related duties as required
High school diploma or equivalent
At least two (2) year experience as unit clerk in health care setting
Medical Records and/or Long Term Care experience preferred.
Proficient in the use of copy machine, fax machine, and computer
Proficient in typing experience with Microsoft office
General knowledge of office practices and procedures
General knowledge of medical terminology
Possess the ability to communicate and deal tactfully with personnel
CPR and First Aid required.
Must be able to read, write and speak the English language in an understandable manner
Introduces self by name and addresses the resident by name
Understands accountability for all written communication
Interacts with others in a considerate, helpful and courteous manner
Presents neat appearance in appropriate dress and identification as required by the position
Dependability and Initiative Expectations
work each day on time and as scheduled.
in appropriate in-service education, meeting State in-service requirements.
participates in required meetings, arriving on time unless prior arrangements
have been made.
initiative in performing job as evidenced by offering new ideas solutions,
informing supervisor of potential problems/hazards, using time, equipment, and
supplies efficiently, assuming extra duties willingly, and participating in
educational programs to keep abreast of new developments, procedures, and
with organization’s policies and procedures.
abide by the CSI (Customer Service Initiative) guidelines as outlined in the
CSI Training Program.
Lifestyle Program Expectations
You are committed to caring for the whole
person, body, mind, and spirit.
You embrace the resident lifestyle philosophy
with the residents, their families, and those with whom you work.
You recognize that your work makes a
difference in the lives of those with whom you care.
You realize that those with whom you care
depend on you.
You are committed to working as a team
abide by the Standard of Community Excellence during my employment at
for reporting any alleged or suspected violation of the Standards of Community
the Organizations Policies and Procedures covering Privacy and Security in
Compliance with HIPAA regulations.
All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Requirements are representative of minimum levels of knowledge, skills, and/or abilities. To perform this job successfully, the incumbent will possess the abilities to perform each duty proficiently. This document does not create an employment contract, implied or otherwise, other than an “at-will” employment relationship.
The Level of access to residents’ medical information will be determined based on the duties of their job and the employees will be trained on appropriate security levels.