Personal Assistant to Partner

  • Lekki, Lagos, ng
  • Full-time

Company Description

Bradfield Consulting Limited - Our client, a partner in a law firm located in Lekki Phase 1, Lagos, Nigeria.

Job Description

The role is focused on providing dedicated support to the partner; to ensure all secretarial and administrative tasks are handled efficiently and effectively.

The selected candidate will be required to carry out secretarial, administrative and other functions for the partner as follows:

Secretarial & Administrative Functions:

  • Managing the Partner's electronic diary, handling the daily activities of the Partner. This includes handling phone calls, meetings and appointments.
  • Coordinating and scheduling daily agenda and to-do list, as well as weekly and monthly calendar appointments.
  • Organising and sometimes attending meetings- taking minutes/notes and ensuring the Partner is well-prepared for meetings by organising meeting notes prior to such meetings.
  • Organizing team building events as required.
  • Organizing and maintaining files of the Partner’s correspondence and records.
  • Filing, managing databases and handling correspondence.
  • Liaising with the partner’s internal and external contacts including other members of staff, vendors and clients.
  • Drafting letters and emails for the partner’s final approval; efficient follow-up of tasks as stated in emails, letters.
  •  Assembling data and compiling information as directed.
  • Organizing and expediting flow of work, initiating follow up actions where appropriate.
  • Sourcing and ordering stationery and office equipment for the Partner.
  • Organising, maintaining and managing the Partner’s office systems.
  •  Managing all incoming and outgoing correspondence, i.e., sort and read mail, draft responses, maintain network database, receive and send overnight packages.
  • Administering established guidelines for prioritizing work activities, evaluating effectiveness, and modifying activities as necessary.
  • Reviewing statements, invoices, receipts and charges for the Partner.
  • When necessary, Lead on and carry out background research, present findings and recommendations and produce documents, briefing papers and reports.

Other Functions:

  • Attending meetings, participating in committees, and reporting to the Partner as needed/required.
  • Booking travel arrangements and accommodation, when necessary, and planning itineraries as required.
  • Ordering and arranging payment of a variety of goods and services required by the Partner.
  • Handling some personal work for the partner including booking appointments for members of the partner’s family.
  • Perform all other duties assigned from time to time.

Qualifications

The ideal candidates must possess the following traits: 

  • Discretion and trustworthiness (as selected candidates will often be party of confidential information).
  • Ability and willingness to work long hours;
  • Ability to work weekends when required to;
  • Ability to work with minimal/no supervision.
  • Ability to multi-task with minimal or no error.
  • Ability to be a proactive thinker and an excellent problem solver.
  • Flexibility and adaptability.

Academic Qualification

  • Bachelor of Science or Art (B.Sc. or BA)
  • Master of Science or Art (M.Sc. or MBA) 

Required Experience

Minimum of Two (2) to four (4) years’ proven practice in a secretarial/administrative role.

Additional Information

Remuneration: Reasonably compensated with usual benefits