Administrative Coordinator

  • 1300-2001 Avenue McGill College, Montréal, QC H3A 1G1, Canada
  • Full-time

Company Description

Are you looking to work for an organization where you can be yourself and have an impact?

 Are you interested in expanding your expertise in administration whilst also working directly with external clients and developing skills in consulting?

About Us

Boreala Management is a rapidly growing boutique consulting firm that provides full service support in the areas of human resources, organizational development, and compensation. We are passionate about how our work and our team can contribute to our clients’ vision, working in the Greater Montréal region as well as with First Nations communities in the North. Our approach is personalized to both our clients’ needs and realities, and we strongly believe that it is “more than what we do, it’s how we do it” that has an impact. 

Different from some larger consulting firms, we focus more on the quality of the services we offer, the sustainability of our work, the relationships that we foster, and the collaboration within our team. We are driven to provide the highest caliber of service and to build capacity through people.

Our dedicated team is made up of professionals with varied backgrounds and professional profiles who are connected by extensive professional experience along with a drive to make a difference.

Job Description

To support in our continued growth, we are looking for a administrative coordinator who will not only drive forward our internal operational efforts, but also support our external clients on specific projects.

Key responsibilities:

  • Provide executive support to the partners;
  • Provide administrative support to the team of professionals (including formatting, editing, printing, etc.);
  • In collaboration with the external service provider, ensure the day-to-day coordination (and management) of the organization’s IT equipment and infrastructure;
  • Provide support with the organization’s internal human resources processes and procedures (including recruitment, onboarding and operations);
  • Manage and classify organizational documents;
  • Oversee inventory and purchasing of office supplies;
  • Ensure communications and follow up with service providers and customers (as needed);
  • Provide support to Jr. Controller for select financial processes (expense accounts);
  • Contribute, as needed, to special projects (internal and client-related) such event planning and logistics;
  • Coordinate internal projects and manage stakeholders accordingly; and,
  • Coordinate travel arrangements and logistics for team members.

Qualifications

What we are looking for:

  • Post-secondary diploma in administration or other relevant field - a Bachelor's degree in administration or related field will be considered an asset;
  • Excellent communication skills;
  • Strong project management skills;
  • Problem-solver and solutions-oriented;
  • Strong collaboration skills (in person & remotely);
  • Fully bilingual;
  • Ability to travel occasionally.

Additional Information

What’s in it for you!

Our employees are our highest priority at Boreala Management.  We have a diverse, vibrant, collaborative team and staying connected and engaged is important to us.

We live our values of Passion, Collaboration, Excellence, Curiosity and Trust and are committed investing in opportunities for continued employee development and growth.

We promote a nurturing work environment where everyone is encouraged to contribute ideas and stretch themselves to their full potential.

We offer our employees flexible working conditions and although we have a great office in Montreal’s downtown core, working from home is an option (and right now a reality during COVID).

We have fun! Work is important, but enjoying what we do is fundamental to our success.

We have big growth plans and this is an exciting time to join us on our journey.

Boreala Management thanks all candidates for their interest; however, only those selected will be contacted.