Back-up Administrative Coordinator

  • 200 Renaissance Center, Detroit, MI 48243, USA
  • Full-time

Company Description


We are transforming health care by eliminating error, variance and waste
 for health care providers and consumers around the world. Our solutions
 optimize processes for health care organizations ranging from
single-doctor practices to entire countries, for the pharmaceutical and
medical device industries, and for the field of health care as a whole.


Job Description

To assist as the backup for the Administrative Coordinator at times when the Coordinator is out.

DUTIES AND RESPONSIBILITIES:

 Responsible for assisting in the completion of the daily reconciliation funds handling and other recording and balancing functions.
 Provides accurate records of sales and related transactions while supporting and overall operating plan.
 Performs human resources and personnel functions.
 Assists the Director and department managers in many associate and people related activities.
 Completes all phases of the reconciliation process by balancing the safe, registers, and entering and balancing all sales and cash transactions.
 Performs bookkeeping duties including: running totals on all tills, preparing and proofing daily deposit slips, completing all front-end forms, and balancing Accounts Receivable.
 Maintains sales book.
 Reports daily and/or weekly sales information to the Division Office.
 Performs miscellaneous administrative duties such as ordering money orders, bus passes, lottery, gift certificates/cards, postage and change (if applicable). Balances money orders, money
transfers, gift certificates and lottery, and maintains control logs. Answers and responds to incoming calls
appropriately.
 Handles and assists with accountability for cash flow requirements including: safe transactions, issues and pickups, tills, check acceptance and refunds, and monitoring cashier funds handling procedures.
 Assists customers with potential check acceptance problems that occur via the third party check authorization system.
 Reviews and coordinates applications and employment needs within the by department.
Administers job-posting program including set up, scheduling interviews, {may assist in interviews)
closing and preparing all paperwork related to job posting. Administers pre-employment testing and information programs (e.g., tax credit program, drug testing).
 Assists Director with all new hire orientations (i.e., schedules, reviews forms for accuracy, helps answer questions, sets up associate HR files, compiles and forwards paperwork to proper
personnel). Maintains orientation kits and videos. Maintains all in- recruiting materials, applications, job opportunity signs, etc. Explains benefit enrollment process and eligibility to
associates or potential associates. Explains 401(k) eligibility and procedures. Explains associate discount program and assists in processing discount paperwork for new associates. Conducts tours
and introductions for new hires.
 Coordinates and follows up on training activities with department managers, including set up of CGT
training and running CGT reports to ensure compliance. Regulates all company compliance communications such as read and sign statements.
 Maintains Associate HR Records alphabetically in a locked cabinet, keeping medical files separate from the associate files. Ensures that current personnel files contain applications, policy statements, etc. by conducting in file audits. Ensures that minor associates provide appropriate work certificates prior to beginning work, if any are required, and ensures that they are scheduled in compliance with state laws.
 Serves as liaison between Payroll, Benefits Administration, and . Reviews, audits and files associate time cards or computer reports. Inputs payroll corrections, sets up new associate files,
monitors and inputs associate information such as rate of pay transfers, position changes, vacation,
sick time, and other personal benefits. Maintains all Time & Attendance reports. Prepares weekly payroll worksheets or computer worksheets or computer reports. Coordinates and tracks leave paperwork, including Family M e d i c a l L e a v e Act and other leaves of absence . Supports the Director in handling return from leave situations, processing reinstatements, termination forms, etc.
 Performs other necessary and required duties.

REQUIREMENTS:

 Requires the ability to appropriately prioritize workload and judge and react to business activity by handling administrative details such as planning, reporting and meeting operating objectives. Requires the ability to handle administrative details such as knowledge of polices, benefits, scheduling, training, payroll procedures and the administration of orientation programs. Must work efficiently through organizational and problem-solving skills.
 Requires knowledge of one and two-step math calculations (i.e. Addition, subtraction, and percent calculations (i.e. Addition, subtraction, and percent calculations) and basic computer skills.
 Requires good written and verbal communication skills, leadership skills, while demonstrating an understanding of Company Core Values reflected in personal and professional conduct. Must
maintain confidentiality concerning associates, personnel and medical records, sales, and
Company information, and perform all job duties and responsibilities with honesty and integrity.
 Must be friendly, courteous, professional and maintain composure in dealing with customers and co•workers. Must concentrate and deal with interruptions well, work independently, and take
initiative.

Additional Information

All your information will be kept confidential according to EEO guidelines.