About this Role

We are looking for a dynamic and self-motivated Executive Assistant to provide executive administrative support to the Office of the North American President (including Corporate Affairs). The right candidate must be flexible, organized, proactive, collaborative, curious, and calm under pressure. Excellent communication, inter-personal and collaboration skills are essential for this role due to interactions across all levels of the organization. Demonstrated experience problem-solving with diplomacy and tact is required.

This position also requires a professional demeanor, sense of urgency, the ability to prioritize, and a high level of discretion with the ability to appropriately handle sensitive and confidential information. The candidate must enjoy a dynamic atmosphere, show good judgment, initiative and be willing to take on additional tasks and responsibilities as needed to achieve goals and deliverables.  

What You’ll Do

•    Complex calendar and meeting management: coordinate regular leadership team meetings, help set agendas and create PowerPoint slides, attend, and capture and follow through on action items; schedule numerous recurring meetings with stakeholders from across the organization; calendar regular meetings with direct reports.
•    Preparation of materials for presentations, as required.
•    Business travel arrangements including air, hotel, and car rental, along with arranging for the use of visitor offices and coordinating office support needs in satellite locations.
•    Work collaboratively with the other Executive Admins across USO and Biogen on tasks and projects. This can include organizing meetings, lunches, social activities, and associated logistics, ensuring visitors are escorted as needed and more.
•    Accurately and timely preparation and submission of expense reports
•    PO, SOW, and invoice processing support across the leadership team
•    Maintain team distribution lists
•    Coordinate new team member announcements, welcome meetings, and onboarding agendas
•    Maintain working knowledge of relevant Biogen policies and procedures and provide information in this regard as required

Who You Are 
You possess excellent communication and organization skills and thrive in an ever-changing environment. You are customer service oriented and proactive in problem solving and anticipating the organization's needs.

•    5+ years’ experience in a corporate environment, with experience supporting an executive; preferably supporting executive positions in a commercial environment
•    Excellent interpersonal, verbal and writing skills
•    Resilient, self-directed, highly motivated, and passionate individual, with track record of consistent delivery on commitments
•    Works with a sense of urgency, efficiency, and attention to detail
•    Demonstrated ability to work efficiently and with minimum supervision in a fast-paced environment
•    Possess a high-level of proficiency with Microsoft Office 365: Outlook, Word, PowerPoint, Excel, Teams, OneDrive, SharePoint
•    Ability to exercise sound judgment and determine priorities. Proactively anticipate and identify issues and propose solutions or takes steps to resolve
•    Demonstrated ability to use discretion and manage sensitive and confidential information
•    Demonstrated ability to deal with a rapidly changing environment
•    Experience in the biopharma industry is a plus

Education:
Associates degree or the equivalent combination of education and experience required

All your information will be kept confidential according to EEO guidelines.

Why Biogen?

Our mission to find therapies for neurological and rare diseases is a unique focus within our industry and this shared purpose is what connects us as a team. We work together to overcome obstacles and to follow the science. We are resilient as we strive to make an impact on our patients’ lives and on changing the course of medicine. Together, we pioneer. Together, we thrive.

At Biogen, we are committed to building on our culture of inclusion and belonging that reflects the communities where we operate and the patients we serve. We know that diverse backgrounds, cultures, and perspectives make us a stronger and more innovative company, and we are focused on building teams where every employee feels empowered and inspired. Read on to learn more about our DE&I efforts.

All qualified applicants will receive consideration for employment without regard to sex, gender identity or expression, sexual orientation, marital status, race, color, national origin, ancestry, ethnicity, religion, age, veteran status, disability, genetic information or any other basis protected by federal, state or local law. Biogen is an E-Verify Employer in the United States.