Our Client is a leading secure investments management firm in Nigeria, with over 12,500 institutional and retail clients, spread across several industries in the financial services sector of the Nigerian economy. The Company is a multi-asset manager, duly licensed by the Securities and Exchange Commission (“SEC”) to provide portfolio and fund management services.

Candidate must have a minimum of 15 years experience in role and must be currently working in a financial institution or consulting firm. Candidate must be in active employment at the date of recruitment and must have stayed in current employment for not less than 1 year 

Bsc/MSc/MBA & Certification 

Desired Skills 

•    Leadership & managerial skills
•    Negotiation and persuasion skills
•    Excellent interpersonal and people skills
•    Planning & organizational Skill
•    Ability to manage time and prioritize tasks
•    Good problem solving and decision making skills
•    Excellent verbal and written communication skills
•    High standard of attention to detail
•    A good working Knowledge of Microsoft Office Suite like Word, Outlook, and Excel

Human Resources

•    Develops, recommends, implements, monitors and modifies personnel policies and procedures; prepares and maintains handbook on policies and procedures and staff code of conduct.
•    Prepares and administers all human resources budgets and reports.
•    Responsible for employee relations strategies ensuring consistent interpretation and implementation of policies and procedures throughout the organization.
•    Provides employee relations support and coaching to management and staff.
•    Manages the human resources information system through efficient and accurate data accumulation, processing and retrieval.
•    Determines business information reporting needs and ensures data integrity and timely reporting.
•    Plan and administer policies relating to all phases of human resources activity
•    Ensure compliance of all policies and procedures
•    Recruit, interview, test, and select competent employees to fill vacant positions.
•    Plan and conduct new employee orientation to foster positive attitude toward company goals.
•    Ensure that accurate job descriptions are in place
•    Advise management as appropriate on employee related issues.
•    Respond to inquiries regarding policies, procedures, and programs.
•    Conduct performance review program to ensure effectiveness, compliance, and equity within organization.
•    Identify training and development opportunities.
•    Organize staff training sessions, workshops and activities.
•    Promote workplace safety.
•    Provide advice and assistance to staff and management on pay and benefits systems

Office Management 

•    Manage the provision of utilities and settlement of related bills
•    Ensure provision of a conducive physical working environment (space, furniture etc.) for the company’s employees to facilitate optimal performance
•    Manage internal/external mail delivery, courier and freighting
•    Oversee the purchase, storing and distribution of office supplies and equipment
•    Ensure all office equipment, machines and tools are in good conditions at all times
•    Manage the maintenance and repair of office equipment, electrical and mechanical systems such as air conditioners, lightings, generators, photocopying equipment etc
•    Oversee the sourcing and purchase of office equipment from accredited vendors
•    In conjunction with IT, ensure the purchase, delivery, servicing and repairs of all IT related office equipment
•    Maintain a comprehensive database of all stationery/store items, office equipment, assets etc Monitor inventory reorder levels and plan/make provisions to avoid out of stock cases

Facilities Management 

•    Conduct regular assessment of facilities in all locations to determine items that are due for replacement or repair and initiate appropriate action
•    Program and prioritize facilities maintenance activities to ensure achievement of specified objectives
•    Ensure the management and maintenance of the company’s properties across all locations and maintain a concise inventory of all property asset
•    Routinely monitor the facilities to ensure that it remains functional, safe & secure, well-maintained and ensure all faults including electrical, carpentry, civil works and plumbing system in the office are swiftly & safely resolved
•    Ensure offices and the premises including the garden, lawn and lobby are clean/orderly
•    Consistent and prompt evacuation of waste across all locations
•    Manage janitorial service providers to ensure quality service delivery across all locations

Fleet Management 

•    Manage the sourcing, purchase, leasing, allocation and maintenance of all vehicles (including Dispatch motorcycles) in the Company
•    Ensure all required registration documents are intact and available to all company vehicles
•    Strictly adhere to vehicles documents revalidation/renewal schedules
•    Manage, participate in training and motivating drivers to ensure they are fit, punctual and available for work at all times
•    Manage relationships with all accredited garages/workshops for the servicing and repairs of Company’s vehicles. Ensure bills are vetted and cleared in line with SLA
•    Maintain and constantly update a comprehensive database of types/location/users/purpose and condition of all Company vehicles
•    Supervise the availability and allocation of vehicles and drivers to staff who need to carry out official assignment
•    Oversee scheduled and routine maintenance and repairs of vehicles and manage associated costs
•    Advise Management on replacement and disposal of damaged and old vehicles

Vendor Administration 

•    Determine service level agreements (SLA) with user functions/departments specifying the services to be delivered, requirements and parameters for service. Manage Service Level Agreement (SLA) with maintenance, janitorial/cleaning, security and other service providers
•    Review vendor proposals as well as source for vendors/service providers for all administrative supplies and services
•    Ensure vendor compliance with site HSE requirements at all times
•    Evaluate and advice the business concerning service requirements and when to outsource services required by divisions or business units to external providers where internal skills do not suffice

Inventory Management 

•    Plan, administer and control budgets for contracts, equipment and supplies
•    Oversee the purchase, storing and distribution of office supplies and equipment
•    Maintain a comprehensive database of all store items, office equipment, assets etc
•    Plan to avoid going out of stock by ensuring stocks are replenished at reorder level

Other Duties

Manage the delivery of other general administrative duties including organizing travels and logistics