Beckers is the global leader in coil coatings and a top supplier of industrial paints, trusted worldwide for pioneering high-performance coating solutions. With a steadfast commitment to improving customer competitiveness while aiming to safeguard people and the planet, we work to redefine industry standards. Guided by our vision to raise the standard of care for our world, we combine innovation and sustainability to create coatings that make a difference.

With over 150 years of expertise, Beckers operates as a truly global company. Our 1,700 employees across 23 locations in 17 countries deliver products and bespoke solutions to customers in 60 nations. Beckers is part of Lindéngruppen, a Swedish family-owned business focused on long-term industrial growth.

We are looking for an Executive & HR Assistant starting immediately, in our Berlin office. The role would  lasting 8-10 weeks on a fixed term contract.

Your responsibilities and deliverables:

You will work across various areas and your main responsibilities will be:

As Executive Assistant

• Calendar management: you will coordinate, plan, and organize appointments, meetings, events considering the priorities and availability of C-level members.
• Travel management: you will make travel arrangements (flights, accommodation, etc.) for business trips, handling changes to travel plans and address issues that may arise. In addition, you will prepare monthly expense reports for C-level members.
• Communication support: you will screen and manage incoming e-mails, phone calls and other communications for our Berlin office.
• Document management: you maintain and organize digital and physical files and handle sensitive and confidential information with the utmost discretion.

As Office Manager

• Office operations: you will manage the overall functioning of the office, ensuring a clean, organized, and welcoming environment. Procure office supplies and equipment and manage vendor relationships.
• Facilities management: you will coordinate office maintenance and repairs, ensuring a safe and functional workspace. Manage office security measures, including access control and emergency procedures.

• Minimum of 3-year experience in comparable position.
• Excellent written and spoken English. German language skills are a bonus.
• Experienced in the use of MS Office 365, such as Outlook, PowerPoint, Excel, and MS Teams.
• Independent, structured way of working and organizational talent
• Strong interpersonal skills with the ability to interact confidently and professionally with senior executives.

Learn more about what Beckers has achieved in Sustainability and what our ambition for the future is by visiting our 2023 Sustainability Report: https://sustainability-report.beckers-group.com/

Beckers Group is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, colour, religion, national origin, disability, age, or any other characteristic protected by applicable law.