Balsam Brands is a multi-brand eCommerce retailer with roots in holiday and home décor. Based in Silicon Valley, the company operates market-leading website such as www.BalsamHill.com. We strive for excellence in everything we do and have been honored to receive the following awards as a result:

• Forbes: America’s Best Small Companies (2016)
• Inc. 5000: America’s Fastest Growing Private Companies (2012, 2013, 2014, 2015)
• San Francisco Business Times: Fast 100 – Fastest Growing Bay Area Companies (2012, 2013, 2014, 2015)
• Silicon Valley Business Journal: 75 Fastest Growing Private Companies (2012, 2013, 2014, 2015)

The company’s outward focus on building trusted consumer brands along with its internal focus on excellence and being a great place to work have propelled it to consistent, rapid growth.

In 2021, Balsam International, our Regional Operating Headquarters in the Philippines received the Great Place To Work recognition which is a testament to the People First culture that we have built over the years. Functioning remotely since 2010, our team of hard-working, passionate professionals contributes significantly to the company's success. The team in the Philippines enjoy full employee benefits including mandatories (SSS, PAG-IBIG, PhilHealth), 13th month pay, healthcare coverage +2 dependents, internet subsidy (after regularization), continuous learning benefits, access to counseling sessions, paid time off including volunteer days and holiday breaks. The meal subsidies, company trips, and other perks are just cherry on top of the work-from-home setup.

Balsam International is looking for a Procurement Analyst who will be responsible for the execution of day-to-day procurement functions including but not limited to purchasing and the management of data, orders, vendors, contracts, payables, and reports in support of various Inventory Planning and Procurement initiatives. You will also get to collaborate on in-depth cross-functional projects which will have a direct impact on Balsam Brands’ business.

What you’ll be doing:

• Order Creation and Management
  • Ensures timely and accurate placement of purchase orders.
  • Negotiates PO terms with vendors to reach acceptable agreements.
  • Monitors vendors’ compliance to agreed ship dates.
  • Tracks all orders and shipments to ensure correct and on-time delivery of goods.
  • Partners closely with our Operations team and external partners to ensure timely and accurate execution of inventory plans.
• Data Management
  • Creates, manages, and audits large data sets in support of various Planning and Procurement functions
  • Supports the Planning team in the execution of demand forecasting and supply planning.
  • Partners with merchant teams in planning for New Product Introductions.
  • Collaborates with the Operations team in shipment scheduling and warehouse allocation.
  • Facilitates the transfer and implementation of data between various systems, databases, and spreadsheets.
  • Operates system-based processes and procedures for planning, order management, purchasing and supply chain.
  • Drives automation and documentation of planning functions and processes.
• Vendor and Contract Management
  • Develops effective communication strategy and maintains good business relations with vendors.
  • Monitors the purchasing mailbox and serves as the point of contact for vendors on all PO concerns.
  • Assists the merchandising team with vendor onboarding.
  • Maintains and keeps records of vendor contracts and insurance certificates.
• Accounts Payable Management
  • Submits PO, commission, and/or sample payments that are due for approval.
  • Monitors payments to ensure vendors and agents are paid accurately and on time.
  • Maintains and reconciles records of payments and chargebacks.
• Reporting and Analysis
  • Develops reports and presentations in a clear and actionable manner.
  • Supports team and other functions through ad hoc analysis and projects.
  • Adapts, develops, and expands skills as new and advanced tools and solutions are introduced.
• Other Duties and Responsibilities
  • Performs other duties that may be assigned from time to time.

What you bring to the table:

• Bachelor’s degree in Business, Supply Chain Management, Economics, or related field. Quantitative backgrounds are highly preferred.
• Minimum three (3) years of experience in data management or supply chain role at an international firm
• Advanced proficiency in Microsoft Excel
• Unrelenting attention to detail and delivery of error-free work on a consistent basis.
• Excellent communication skills – fluency in written and spoken English.
• Developed negotiation skills a plus (comfortable having difficult conversations with outside vendors).
• Ability to work independently.
• Willingness to learn new tools quickly.
• Extremely organized and focused.
• Very strong work ethic and adherence to deadlines

Location: The Procurement Analyst position is a remote working position for Balsam International Unlimited Philippine ROHQ in Manila. Team members in the Philippines are located within Metro Manila, Cavite, Rizal, Bulacan or certain parts of Laguna only (Biñan, Cabuyao, Calamba, Los Baños, San Pedro and Santa Rosa).

Our must-haves:

• Must be willing to attend occasional in-person meetings depending on the status of the pandemic. For 2021, all in-person gatherings in Balsam are suspended until further notice.
• Must have a dedicated, functional laptop that meets the following specifications:

For Windows users:

• OS: Windows 10 - 64 bit or higher
• Processor: Intel Core i3 or better
• RAM/Memory: 4GB or higher
• Hard Drive: 500GB or higher

For MAC users:

• Processor: 2GHz Intel Core i7
• Memory: 8GB 1600 MHz DDR3
• Start-up Disk: Macintosh HD
• Graphics Intel HD Graphics 4000 1536MB

• Must have a back-up laptop or desktop for use, if primary laptop encounters issues.
• Must have a fast, reliable DSL, Fiber or Broadband connection (not mobile or broadband stick) as the primary internet connection with a minimum actual speed of 10 MBPS
• Must have a back-up internet connection of the same speed, if primary connection becomes spotty.
• Must have licensed MS Office (PowerPoint, Word, Excel) including Outlook.

Note:

• An online assessment will also be part of the recruitment process.

Status: Full Time.

Benefits & Perks:

• Government-mandated Benefits
  • SSS, Pag-ibig, Philhealth
  • 13th Month Pay
  • Leaves (Maternity, Paternity, Solo Parent Leave, and Special Leave for Women)
• Paid Time Off  
• Monthly Internet Subsidy
• Paid Shutdown Week
• Healthcare Coverage with Accident and Death Insurance (+2 dependents)
• Continuous Learning and Professional Development Benefit
• Employee Assistance Program (Mental Health Support including counseling and life skills trainings)
• Annual Company Trip
• Discretionary Annual Incentive Plan
• Volunteer Time Off
• Bereavement Leave