For over 35 years, BESIX Real Estate Development (RED) has been developing major urban projects in a growing number of pan-European cities.

As a subsidiary of BESIX Group – the first leading Belgian construction company existing for more than a century – BESIX RED relies on the multidisciplinary expertise of the greatest talents. Together they develop ambitious and innovative projects, creating value for cities and their inhabitants.

With a strong focus on creating sustainable buildings that reflect its clients’ needs and offer new experiences, BESIX RED conceives high-performance developments that maximizes occupancy comfort and optimizes environmental, economic and technical aspects.

Find more information at: www.besixred.com.

We are looking for an organized and driven Executive Assistant to join our team at BESIX RED Belgium.

Your role

As Executive Assistant, you will provide comprehensive administrative and operational support to our CEO. The role requires exceptional organizational abilities, strong communication skills, discretion, and the ability to handle sensitive information.

Your responsibilities

• Administrative Support: Provide administrative support to executives, including managing calendars, scheduling appointments and meetings, arranging travel, and handling expense reports.
• Communication Support: maintain a close collaboration with the Marketing & Communication team; being aware of all market trends.
• Meeting Coordination: Schedule and coordinate meetings, conferences, and events. Prepare meeting agendas, documents, and presentations. Take meeting minutes and follow up on action items.
• Events Coordination: you assist the Chief of Staff in the organization of our events.
• Travel and Logistics: Coordinate travel arrangements, including booking flights, hotels, transportation, and visas. Prepare itineraries and provide necessary information to the executive for smooth travel.
• Confidentiality and Discretion: Handle confidential and sensitive information with the utmost discretion. Maintain a high level of professionalism and integrity in all interactions and communications.
• Miscellaneous Tasks: Perform other administrative tasks as needed, such as preparing reports, drafting correspondence, proofreading documents, and conducting research

• Proactive Approach: Self-motivated and proactive in taking ownership of responsibilities. Ability to work independently with minimal supervision.
• Proven Experience: Prior experience as an executive assistant is preferred.
• Organizational Skills: Strong organizational and time management abilities, with the capability to multitask and prioritize tasks effectively.
• Communication Skills: Excellent written and verbal communication skills in NL/FR/ENG. Ability to interact professionally and tactfully with individuals at all levels of the organization.
• Attention to detail: Meticulous attention to detail and accuracy in all aspects of work, including proofreading, scheduling, and documentation.
• Problem-Solving: Strong problem-solving and critical-thinking skills. Ability to anticipate needs, troubleshoot issues, and propose solutions.
• Technical Proficiency: Proficient in using office productivity software (e.g., Microsoft Office suite) and other relevant tools or applications. Ability to adapt to new software and technology quickly.

Working for an international Group that conceives and deliver challenging and ambitious projects.

Nice benefits and rewards, packages to match the position, performance and expertise of our employees. We provide outstanding benefits that may include a company bicycle, mobile phone, insurance, medical insurance, lunch vouchers, extra holidays and more.

On top of that, our flexible remuneration policy allows our employees to adapt, in real time, their remuneration package to their needs; and optimize it as much as possible