Executive Assistant - Mechelen

  • Mechelen, Belgium
  • Full-time

Company Description

BESIX-Stay is a dynamic start-up company based in Belgium (Mechelen), specialized in real estate and 'smart buildings'. BESIX-Stay will develop 7,000 smart studios in 35 cities around the world over the next five years. The first 55 studios of BESIX-Stay will open in Bursa (near Istanbul, Turkey), followed by 192 studios in Antwerp (Belgium), Diegem (Belgium) and Chisinau (Moldovia). BESIX-Stay provides an innovative residence solution for expats, millennials, business travelers and tourists to stay from one night to one year.

Job Description

Activities may vary depending on the existing workload. The duties described below make up a typical, but not necessarily complete list:

  • Provide high-level executive support for Partners
  • manage the complex calendars with an understanding of business priorities
  • arrange client, case team and other meetings, conferences and events
  • anticipate and coordinate executives point-to-point travel needs
  • prepare management meetings and provide the minutes
  • prepare and submit Partner's time and expense reports
  • support committee and practice area administrative needs
  • monitor the project controlling
  • handle and direct phone calls
  • draft and archive correspondence
  • prepare slides, proposals, invoices and other documents, including proofreading, editing, copying and binding when required
  • document and case filing



  • Marters or Bachelors degree
  • Excellent written and verbal communication skills; fluency in English, French and Dutch is a prerequisite. Other language skills are a plus.
  • Target-driven and achievement oriented management style.
  • Ability to work in a multicultural team.
  • Proactive outlook: hands-on, can-do mentality, flexible.


Additional Information

A career at BESIX is a lot more than just a job, it's about being part of our changing, innovative world, experiencing at first hand the challenging topics we have to face in the coming years. Being a part of the BESIX group is taking part in a very dynamic and entrepreneurial company with ambitious & innovative development plans. We are looking for different kinds of personalities, mindsets, backgrounds, genders, to build the iconic projects of tomorrow. With our purpose of Excel in creating sustainable solution for a better world, we are driving our company forward.

Are you ready to make an impact?

Working at BESIX means getting a lot of interesting benefits:  

  • An attractive remuneration package including a salary in line with the market, flexible mobility advantages, teleworking, health & group insurance, meal vouchers, …. 
  • A career enhancement programs that serve not only to ensure that you are constantly learning and improving but also that give you the possibility to expand your career horizon 
  • A dynamic working environment with innovative colleagues supporting your endeavors (ideas, projects, goals, ambitions) 
  • Possibility to work on complex projects both on local as an international environment
  • Remain locally anchored for the coming years or dare for an international career opportunity within the group
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