Assistant Secretary @ Auburn Elementary

  • 810 N Commercial St, Auburn, KS 66402, USA
  • Full-time

Company Description

Auburn-Washburn Unified School District 437 is a district consisting of 128 square miles of suburban and rural areas in southwest Topeka and Shawnee county. Presently, we have 13 total attendance centers — one early childhood center, seven elementary schools, one middle school, one high school, and two alternative learning centers.

Our schools reflect the commitment to excellence within our community. Above all, we strive for every student to succeed. If academic achievement and student body growth are indicators of success, we are reaching our goal. We consistently rank among the leaders in a variety of test scores including the ACT and SAT, as well as in National Merit Scholarships.

Job Description

TITLE: Elementary Assistant Secretary

REPORTS TO: Building Principal

JOB GOAL: To support and aid in smooth and efficient operation of the school office so that the office’s maximum positive impact on the education of children can be realized.


1. Assist the elementary secretary in the performance of the various office functions.

2. Operate and maintain the office in the absence of the secretary.

3. Operate duplicating equipment and other office equipment.

4. Greet all visitors courteously in person, by phone, or using e-mail to determine their needs, to provide information, and to direct them to the proper person.

5. Monitor incoming and outgoing telephone calls, provide information, and record messages.

6. Verify student absences by calling parents.

7. Maintain attendance records.

8. Receive lunch and milk money and reports to head cook.

9. Perform other duties as assigned.

10. Regular attendance is required.

TERM OF EMPLOYMENT: 8 hours/day, 10.5 months/year (benefits-eligible)

SALARY: $9.75/hour

EVALUATION: Performance of this job will be evaluated annually by the Building Principal.



1. High school graduate or equivalent with the ability to speak clearly and articulately.

2. Demonstrate typing and word processing skills on district test battery.

3. Display willingness to learn basic office procedures and the operation of office equipment and machines.

4. Ability to learn and maintain clerical records and prepare reports from such records.

5. Type accurate at a reasonable rate of speed.

6. Ability to deal tactfully and courteously with parents, students, and teachers with an interest in and understanding of children.

7. Such alternatives to the above qualifications as are determined to be appropriate and acceptable.


1. Fingering: Picking, pinching, typing/keyboarding or otherwise working primarily with fingers rather than with the whole hand or arm as in handing.

2. Grasping: Applying pressure to an object with fingers and palm.

3. Talking: Expressing or exchanging ideas by means of the spoken word.

4. Hearing: Ability to receive detailed information through oral communication.

5. Repetitive motions: Substantial movements (motions) of the wrists, hands, and/ or fingers.

6. Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Work involves sitting most of the time.

7. Work deals largely with preparing and analyzing data and figures, accounting, transcription, computer terminal extensive reading, operation of machines at distances close to the eyes.

8. The worker is not substantially exposed to adverse environmental conditions.

Additional Information

Auburn-Washburn USD 437 provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Auburn-Washburn USD 437 complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Auburn-Washburn USD 437 expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Auburn-Washburn USD 437’s employees to perform their job duties may result in discipline up to and including discharge.