Athletic Secretary @ Washburn Rural High School

  • 5900 SW 61st St, Topeka, KS 66619, USA
  • Full-time

Company Description

Auburn-Washburn Unified School District 437 is a district consisting of 128 square miles of suburban and rural areas in southwest Topeka and Shawnee county. Presently, we have 13 total attendance centers — one early childhood center, seven elementary schools, one middle school, one high school, and two alternative learning centers.

Our schools reflect the commitment to excellence within our community. Above all, we strive for every student to succeed. If academic achievement and student body growth are indicators of success, we are reaching our goal. We consistently rank among the leaders in a variety of test scores including the ACT and SAT, as well as in National Merit Scholarships.

Job Description

TITLE: High School Athletic Secretary

REPORTS TO: Athletic Director and Building Principal

JOB GOAL: To assure the smooth and efficient operation of the school office so that the office’s maximum positive impact on education can be realized.


1.         Record and file sports physicals (all athletes, dance team and cheer)

2.         Prepare list of physicals for coaches

3.         Input sports schedules into computer program

4.         Prepare contracts

5.         Keep contracts filed

6.         Keep sports schedules updated

7.         Print forms monthly from the KSHSAA website for coaches

8.         File KSHSAA Form C before date of first sporting events each season

9.         Complete and type up P.O. for KSHSAA Membership Dues at end of school year

10.       Handle calls for cancellations of games due to weather—notify appropriate people 

11.       Keep Driving Directions updated

12.       Distribute Blue Sheet by e-mail to all appropriate parties each week

13.       Distribute Blue Sheet to all Staff Mailboxes on Friday

14.       Do game confirmations weekly

15.       Keep track of keys in key box

16.       Make sure Transfer and Foreign Exchange Student paperwork is completed and file with KSHSAA before students participate in first event

17.       Keep track of athletic letters, bars and pins awarded in Awards Tracker Program

18.       Send list of Athletic Awards to coaches each season for Athletic Lettering

19.       Prepare coolers for games

20.       Purchase pop and water for coolers for workers/umpires/referees at games.

21.       Call officials to confirm they are working the game and then prepare the purchase order for their checks.  

22.       Handle all calls to the Athletic Office

23.       Keep track of extra duty workers; send reminders for work days and extra duty pay

24.       Keep track of extra duty pay, send to Payroll Clerk, Classified 9th of each month, Certified 24th of each month.

25.       Programs for every Home Game. 

26.       Enter Rule 10 Coaches into KSHSAA.

27.       Perform other duties as assigned.

28.       Regular attendance is required.

*This position is for the 2019-2020 school year.

TERM OF EMPLOYMENT: 8 hours/day, 10.5 months/year (benefits-eligible)

SALARY: $11.00/hour

EVALUATION: Performance of this job will be evaluated annually by the Building Principal.



1.         High school graduate or equivalent.

2.         Demonstrate typing and word processing skills on district test battery.

3.         Knowledge of basic office procedures and the operation of office equipment, machines  and computers.

4.         Such alternatives to the above qualifications as are determined to be appropriate and acceptable.


1.         Reaching:  Extending hand(s) and arm(s) in any direction.

2.         Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position to position.  Requires the substantial use of the upper extremities and back muscles.

3.         Fingering: Picking, pinching, typing/keyboarding or otherwise working primarily with fingers rather than with the whole hand or arm as in handing.

4.         Grasping: Applying pressure to an object with fingers and palm.

5.         Feeling: Perceiving attributes of objects such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.

6.         Talking: Expressing or exchanging ideas by means of the spoken word.

7.         Hearing: Ability to receive detailed information through oral communication.

8.         Repetitive motions: Substantial movements (motions) of the wrists, hands, and/     or fingers.

9.         Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.  Work involves sitting most of the time.

10.       Visual Acuity-Work deals largely with preparing and analyzing data and figures, accounting, transcription, computer terminal extensive reading, and operation of machines at distances close to the eyes.

11.       The worker is not substantially exposed to adverse environmental conditions.

Additional Information

Auburn-Washburn USD 437 provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Auburn-Washburn USD 437 complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.


Auburn-Washburn USD 437 expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Auburn-Washburn USD 437’s employees to perform their job duties may result in discipline up to and including discharge.