With roots dating back to 1946 and a division of Aspen One, Aspen Skiing Company owns and operates four mountains—Snowmass, Aspen Mountain, Aspen Highlands, and Buttermilk—creating premium, sustainable, and transformative experiences in recreation, culture, and nature. In addition, the company runs the award-winning Aspen Snowmass Ski & Snowboard School, Four Mountain Sports rental and retail shops, and a collection of sustainably sourced on-mountain food and beverage outlets. Aspen Snowmass encompasses 5,680 acres of skiable terrain across four mountains, more than 40 ski lifts and more than 410 trails. Aspen One is the parent company of Aspen Skiing Company, Aspen Hospitality and ASPENX and leverages its influence across all of its business units to advance climate action, community engagement and racial justice. For more information, visit www.aspensnowmass.com or follow @aspensnowmass on Twitter, Instagram or Facebook.  

The Administrative Assistant is responsible for providing office management support, executing administrative policies and assisting managers and staff with administrative support tasks for Mountain Operations.  In addition, this role will support the SVP for Mountain Operations in some 4 mountain needs.  

Job Posting Deadline  
Applications for this position will be accepted until August 15th, 2024.

Essential Job Functions 

• Greet, assist and direct guests, employees and clients in office and on mountain/base areas if directed 
• Screen/route incoming calls and correspondences including mail, email and respond independently when possible 
• Prepare and file reports and documents including with government agencies to conform with statutes 
• Compose and distribute general correspondences, memos, charts, tables, graphs, reports, presentations and other documents as needed  
• Understand and follow processes laid out by finance, accounting and procurement for billing, and invoices 
• Coordinate manager/department calendars and schedule appointments 
• Prepare, compose and transcribe records such as agendas, notices, minutes, and resolutions for department meetings 
• Create and maintain recordkeeping, database and spreadsheet files 
• Maintain office equipment, coordinate IT needs, order department supplies and arrange for equipment maintenance 
• Assist in outlets during peak periods or staff shortages (as required) 
• Manage expense reports and code, sign and submit invoices (as required) 
• Maintain department operations manuals, safety and training materials (as required) 
• Support department managers such as Trails and Snowmaking with administrative duties and Kronos 
• Work independently, often when alone in office 
• Other duties as assigned 

• Must be 18 years of age or older 
• High School Diploma or GED required 
• Minimum one year of experience in a clerical/administrative support position 
• Strong phone and computer skills; proficiency in Adobe, Microsoft Word, Excel, Outlook and PowerPoint  
• Skiing/snowboarding skills preferred. Not required  
• Must be fluent in English; Spanish proficiency preferred 
• Basic accounting skills 
• Strong written skills for notes and responses to guests 
• Valid, current and unrestricted Driver’s License required for certain positions 

Supervision given and received 

Supervision given: This position has no supervisory responsibilities. 

Supervision received: Works under direct supervision of the Snowmass General Manager. Tasks are assigned according to specific procedures, and work is checked frequently. Instruction, feedback and assistance are readily available 

Work Environment and Physical Demands 

Ability to stand, type and sit at desk/computer for most of the work shift executing repetitive movements 

No adverse or hazardous conditions 

Not required, but preferred to be able to occasionally lift, push or pull 25 lbs. individually or with assistance (weight limits can vary according to position, but no more than 50) 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. By accepting a position with Aspen Skiing Company, you acknowledge that you are able to perform the essential functions of the job with or without reasonable accommodation.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. To request accommodation during the application and interviewing process, please contact Human Resources at 970-300-7700.         

This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.

Aspen Skiing Company / ASPENX / The Little Nell / Limelight Hotel is an equal opportunity employer.  

For an overview of Aspen Skiing Company's benefits and other compensation visit www.aspensnowmass.com/employment/benefits-and-perks

As of March 11th 2022, Aspen Skiing Company, ASPENX, The Little Nell, and The Limelight Hotels will no longer require all active employees to be fully vaccinated in the workplace. Read more about our policies as it relates to employee safety here